ITB 26-07 CITY CENTER SPORTS COMPLEX EXPANSION

Location:	Florida
Posted:	Apr 17, 2026
Due:	May 15, 2026
Agency:	Port Orange
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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CITY OF PORT ORANGE, FLORIDA

INVITATION TO BID

ITB #26-07

CITY CENTER SPORTS COMPLEX EXPANSION

City of Port Orange Purchasing Division

Prepared by: Rita Cooper

Release Date: APRIL 17, 2026

Bid Due Date & Time: MAY 15, 2026 @ 3:30 PM

City of Port Orange, Florida

1000 City Center Circle, Port Orange, FL 32129

(386) 506-5740

purchdiv@port-orange.org; www.port-orange.org

Legal Notice to Bidders

ITB #26-07

City Center Sports Complex Expansion

Notice is hereby given that the City of Port Orange is soliciting bids for ITB#26-07 City Center Sports

Complex Expansion. Bids will be accepted in the City Clerk’s office, Port Orange City Hall, 1000 City Center Circle,

Port Orange, Florida 32129 until 3:30 PM Eastern Standard Time (EST) on MAY 15, 2026 which may be

amended by addendum issued by the City. All untimely bids will not be considered and will be returned to the

Bidder unopened. All bids will be evaluated to ensure they contain all required forms in order to deem the Bidder

responsive or non-responsive. Bids will be opened and read aloud at 3:30 PM EST in Council Chambers.

There will be a Mandatory Pre-Bid Conference and site visit @4651 City Center Circle for the project at 2:00

PM EST on APRIL 24, 2026 at City Hall, Council Chambers (1st floor), 1000 City Center Circle, Port Orange, FL

32129. All prospective Bidders must attend the meeting and site visit. Only Bidders attending the Mandatory

Pre-Bid Conference and site visit will be eligible to submit a Bid. All attendees to the Pre-Bid Conference and

site visit must sign in. The representative of each Bidder shall be an authorized employee of the Bidder and MUST

prior to the pre-bid conference.

DESCRIPTION: THE EXPANSION OF CITY CENTER SPORTS COMPLEX, THE PROJECT WILL INCLUDE TWO

(2) MULTI-PURPOSE FIELDS WITH LIGHTS, A SUPPORT BUILDING (RESTROOM, CONCESSION AND

STORAGE) AND PARKING.

Bidders must be a commercial entity licensed to do business in the State of Florida and perform the

services identified herein. Bidders must be properly registered and licensed to provide the services

identified in the scope of work by all applicable state and local agencies.

Bidder must include with their submittal a bid guarantee in the form of a bid bond executed by the Bidder and an

acceptable surety or a certified check or bank draft payable to the City of Port Orange, Florida in an amount equal

to five percent (5%) of the proposed bid. If awarded, the Bidder must also be able to obtain both payment and

performance bonds equal to one hundred percent (100%) of the project value from a surety company licensed in

Florida and must submit proof of their present bonding capacity with their submitted bid package in the form of

a current (not older than 3 months) letter from Bidder’s bonding agent. Bidder’s failure to include the bonding

capacity letter with bid package may result in rejection of Bidder’s submittal.

All bids are solicited and shall be made pursuant to the Code of Ordinances, City of Port Orange, Chapter 2, Article

VI, Division 2, Section 2-263, and all bids will be evaluated in accordance with Chapter 2, Article VI, Division 2,

Section 2-266. Code of Ordinances, City of Port Orange is on file in the Office of the City Clerk, City Hall, 1000 City

Center Circle, Port Orange, Florida 32129 and at www.municode.com.

Copies of the bid documents, requirements, scope of service and all other pertinent information necessary to

submit a complete package may be obtained electronically from the City of Port Orange Purchasing web page at

www.port-orange.org/bids.aspx and DemandStar via their website at www.demandstar.com.

All questions shall be directed in writing to RITA COOPER, BUYER, RCOOPER@PORT-ORANGE.ORG and

purchdiv@port-orange.org and reference “Questions on “ITB 26-07 CITY CENTER SPORTS COMPLEX

EXPANSION” in the subject line. Last day for questions will be MAY 1, 2026, by 5:00 PM EST.

The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets

to make a final decision on an award. During this time Bidders, suppliers, contractors and sub-contractors are

prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel,

City agents, or elected officials. Any Bidder who initiates any discussions or attempts to influence a member or

members of the aforementioned shall be disqualified from continued participation in the procurement process

with regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential

Bidders, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @

purchdiv@port-orange.org.

Cut along the outer border and affix this label to the outside of your sealed bid envelope/package to

identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where

requested.

SEALED BID NO.:

BID TITLE:

DUE DATE/TIME:

SEALED BID – DO NOT OPEN

ITB #26-07

CITY CENTER SPORTS COMPLEX EXPANSION

MAY 15, 2026 AT 3:30 PM EST

SUBMITTED BY:

______________________________________________

(Name of Company)

BIDDER’S ADDRESS: ______________________________________________

_______________________________________________

DELIVER TO:

CITY OF PORT ORANGE CITY CLERK’S OFFICE

ATTN: RITA COOPER, BUYER

PURCHASING DIVISION

1000 CITY CENTER CIRCLE

PORT ORANGE, FL 32129

DATE/TIME RECEIVED:_____________________________________________________

(To be stamped by Clerk’s Office)

Contents

SECTION 1 – PURPOSE AND OVERVIEW................................................................................................................................................. 5

SECTION 2 – INSTRUCTIONS TO BIDDERS ............................................................................................................................................ 6

SECTION 3 – SCOPE OF WORK ..................................................................................................................................................................10

SECTION 4 – STANDARD PURCHASE DEFINITIONS ........................................................................................................................11

SECTION 5 – GENERAL TERMS AND CONDITIONS...........................................................................................................................14

SECTION 6 – SPECIAL REQUIREMENTS/INSTRUCTIONS..............................................................................................................35

SECTION 7 – REQUIRED FORMS ...............................................................................................................................................................37

FORM 7.1 – BID SUBMITTAL CHECKLIST .....................................................................................................................................37

FORM 7.2 – BIDDER’S ACKNOWLEDGEMENT ............................................................................................................................38

FORM 7.3 – ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT...........................................39

FORM 7.4 – DRUG-FREE PREFERENCE STATEMENT..............................................................................................................40

FORM 7.5 – SWORN STATEMENT ON PUBLIC ENTITY CRIMES ........................................................................................41

FORM 7.6 – ANTI-COLLUSION.............................................................................................................................................................42

FORM 7.7 – STATEMENT OF BIDDER’S QUALIFICATIONS...................................................................................................43

FORM 7.8 – PROFESSIONAL REFERENCES FOR PREVIOUS EXPERIENCE ....................................................................44

FORM 7.9 – LISTING OF SUBCONTRACTORS ..............................................................................................................................46

FORM 7.10 - SCRUTINIZED COMPANIES CERTIFICATION……………………………………………………..……………..…..47

FORM 7.11 – LOCAL BUSINESS AFFIDAVIT OF ELIGIBILITY ..............................................................................................48

FORM 7.12 – E-VERIFY AFFIDAVIT..................................................................................................................................................48

FORM 7.13 – CERTIFICATION REGARDING DEBARMENT ...................................................................................................49

FORM 7.14 - AFFIDAVIT OF COMPLIANCE WITH F.S. 287.138………………………………………….…………………….50

FORM 7.15 – NO BID RESPONSE........................................................................................................................................................51

APPENDIX A - 44 C.F.R. PART 18 CERTIFICATION REGARDING LOBBYING…………………………………………….52

(ATTACHMENT 1) – SCHEDULE OF UNIT PRICING..................................................................................................................53

BID BOND ......................................................................................................................................................................................................54

PAYMENT & PERFORMANCE BOND (for informational purposes only)…………………………….…………………………….56

LEASED EMPLOYEE AFFIDAVIT (for informational purposes only).........................................................................................58

AFFIDAVIT REGARDING WORKERS’ COMPENSATION (for informational purposes only).............................................59

HUMAN TRAFFICKING AFFIDAVIT (for informational purposes only)……………………………………..……………………..60

CITY OF PORT ORANGE CONTRACT DOCUMENTS (for informational purposes only).....................................................61

SECTION 1 – PURPOSE AND OVERVIEW

The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids from Firms or Companies (Bidders)

for the expansion of City Center Sports Complex, the project will include two (2) multi-purpose fields with

lights,(install of owner furnished lights), a support building (restroom, concession and storage) and

parking.

It is the intent and purpose of the City of Port Orange (City) that this Invitation to Bid promotes competitive

selection. It shall be the Bidder’s responsibility to advise the Purchasing Division of any language, requirements,

etc. or any combination thereof that inadvertently restricts or limits the requirements stated in this ITB to a single

source.

SECTION 2 – INSTRUCTIONS TO BIDDERS

Bidders desiring to provide services, as described herein shall submit sealed bids, including one (1) original and

one (1) digital (flash drive) version in PDF format, in conformance with the detailed submittal instructions.

TIMELINE (Eastern Standard Time)

The City reserves the right to alter dates as needed.

DESCRIPTION

Date of distribution

Mandatory Pre-bid conference and site visit

Deadline for questions

Addendum posting (if needed)

Bids due

City Council meeting for approval of Recommendation of Award

DATE

APRIL 17, 2026

APRIL 24, 2026 @2PM

MAY 1, 2026 by 5:00 PM

MAY 8, 2026

MAY 15, 2026 by 3:30 PM

To Be Determined

Bids must be delivered in a sealed envelope/package and delivered to:

City of Port Orange City Clerk’s Office

Attn: RITA COOPER, BUYER

Purchasing Division

1000 City Center Circle

Port Orange, FL 32129

Sealed bids must be delivered no later than the date and time listed in the Timeline above. All times referenced

are local time. Bids shall be sealed and Bidders shall clearly indicate on the outside of their bid the following:

a. Invitation to Bid (ITB) Number and Title

b. Date of Opening

c. Name of Bidder

d. Address of Bidder

Due to the timing of mail service, the City cautions Bidders to ensure actual delivery of bids to the City prior to

the deadline set for receiving bids. Carrier and hand deliveries of bids will be accepted in the City Clerk’s Office,

Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida 32129 until the date and time referenced in

the Timeline above or as amended by addendum issued by the City. Bids received after the established deadline

shall not be considered.

Bidders are cautioned that they are responsible for delivery to the specific location cited above.

Therefore, if your bid, proposal, statement or quotation is delivered by an express mail carrier or by any

other means, it is your responsibility to ensure delivery to the above address. The City will not be

responsible for deliveries made to any place other than the specified address.

Offers by telephone, email or fax will not be accepted.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB 26-07 CITY CENTER SPORTS COMPLEX EXPANSION

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