Downtown Buildings Rehabilitation

REQUEST FOR PROPOSAL
For
Downtown Building Rehabilitation
Location:
111-115 West Commerce St., Hobgood, NC
REQUEST FOR PROPOSAL
Bid #26-0420-RFP-02
DEADLINE FOR SUBMITTING BIDS
3:00PM, Monday, April 20, 2026
FOR ALL QUESTIONS CONCERNING BIDDING, CONTRACT, PROPOSAL SUBMISSION &
TECHNICAL SPECIFICATIONS
Contact~
Thomas Ellis
Town Administrator
207 W. Commerce St. PO Box 217
Hobgood, NC 27843
thomas.ellis@hobgood.nc.gov
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CONTENTS
A. INTRODUCTION
B. GENERAL BID & DOCUMENT REQUIREMENTS
C. GENERAL CONTRACT TERMS AND CONDITIONS
D. MINIMUM INSURANCE REQUIREMENTS
E. GENERAL AND TECHNICAL SPECIFICATIONS,SCOPE OF WORK, ETC.
F. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 111 WEST COMMERCE STREET
G. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 113 WEST COMMERCE STREET
H. BID SHEET AND CONTRACT TERMS ACCEPTANCE PAGE FOR 115 WEST COMMERCE STREET
A. INTRODUCTION
The Town of Hobgood is requesting proposals inclusive of all labor, materials, traffic control, supervision, demolition
(disposal will be responsibility of Town), permits, inspections, etc. for specific exterior renovations and new
construction to be performed on three (3) Town owned buildings located on West Commerce Street in Hobgood, NC.
The Town of Hobgood intends to award to the lowest responsive, responsible bidder that provides the proposal most
advantageous to the Town, taking into consideration quality, performance and timing for delivery. The Town
reserves the right to accept or reject any or all bids and to award in the best interest of the Town.
Sealed written bids, subject to the conditions made a part hereof, will be received at this office through and until 3:00
PM, Monday, April 20, 2026 for furnishing and delivering the services as described herein. Bids may be submitted by
mail or other direct delivery method.
This is a formal bid process. Bids should be submitted on the form included within the package clearly marked:
Downtown Buildings Rehabilitation: Bid #26-0420-RFP-02.
All questions regarding the various aspects of the project must be made in writing to:
Thomas Ellis, Town Administrator thomas.ellis@hobgood.nc.gov
252-826-4573
SCHEDULE OF EVENTS:
Tuesday, April 7, 2026 Mandatory pre-bid meeting at 10AM at 209 West Commerce Street in
Hobgood
Monday, April 13, 2026 Last day for questions
Monday, April 20, 2026 Proposals due by 3:00PM
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B. GENERAL BID & DOCUMENT REQUIREMENTS
All bidders submitting bids in relation to this request should familiarize themselves with the following general bid
terms and conditions. Bidders not in compliance with these documents subject their bid proposals to rejection. Bid
proposals must be submitted complete with all required signed documents, final pricing, signature pages, etc., at the
time of submission. The Town of Hobgood reserves the right to request required information or clarification after bid
opening, however the lack thereof may subject a bid to rejection.
It is the responsibility of all respondents to contact the Town prior to submitting a response to the RFP to ascertain if any
addenda have been issued, and to obtain any and all addenda, execute them, and return addenda with their response
to the RFP.
I. The bidder and/or bidders to whom the contract is awarded must comply with all aspects of this bidding
process, which are designed to meet the requirements of North Carolina G.S. 143-128, 129 & 131, as
amended and as appropriate, which govern bidding procedures for government construction projects in
North Carolina.
2. Bids submitted in response to this request will be governed by N.C. General Statute, the Town of Hobgood
Purchasing Policy and the general provisions outlined in this request.
3. The Town of Hobgood does not discriminate on the basis of race, color, sex, national origin, religion, age, or
disability. Any contractors or vendors who provide services, programs or goods for the Town are expected
to fully comply with the Town's non-discrimination policy.
4. The Town of Hobgood reserves the right to accept or reject any or all bids, evaluate all bids, especially where
there is a wide range in specifications, and make an award in the best interest of the Town. The Town
reserves the right to take exception to or waive any item in the bid.
5. BID AND CONTRACT: Please Read Carefully: Signed Proposals submitted in response to this Request
for Bids will be evidence of acceptance of the Town of Hobgood's terms and conditions, including here by
reference the Town of Hobgood's Purchase Order Terms and Conditions, and, combined with the terms and
conditions set forth in this request for bid, make up the entirety of the contract to which the Town will be
bound and will supersede, override and take precedence over any and all counter proposed terms and
conditions presented in proposals and subsequent contracts. Bid proposals offered to the Town contingent
upon the Town's acceptance of any counter-terms and conditions must clearly and obviously state that an
exception is being taken and what that exception is. Such proposals may be considered during the bid review
process but will remain subject to rejection at the sole discretion of the Town of Hobgood in favor of any
bid containing conditions more favorable to the Town. The Town of Hobgood accepts no counter
terms/conditions unless specifically agreed upon in writing by both parties prior to the contract award.
Regardless, proposals making total exception to the Town's terms and conditions and this bid document
will be considered nonresponsive to this bid request and rejected as such. The Town of Hobgood reserves
the right to accept or reject any or all bid proposals and will exercise that right when reviewing proposals
containing any counter- proposed terms and conditions not favorable to the Town.
6. Bid Submissions, Bid Evaluation and Contract Award: Bidders should be careful to submit a complete
bid proposal. Bids will be evaluated based on a combination of criteria, with price being only one. When
appropriate, product specifications will be used to evaluate product offered, installation, services, etc. All
formal contracts for construction or repair work shall be awarded to the lowest responsible, responsive
bidder, taking into consideration quality, performance, and the time specified in the bid for the performance
of the contract. When making a determination of responsibility, the Town of Hobgood may use criteria such
as:
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Compliance with bid package requirement
o
Contractor's qualifications
o
References
o
Financial ability
o
Insurance coverage Etc.
o
7. All bids must be accompanied by the vendor's proposed start and completion schedule or timeline and other
pertinent project data.
8. OMISSIONS: Omission in this bid solicitation or technical specification of any provision herein described
shall not be construed as to relieve the Contractor of any responsibility or obligation normally requisite to
the complete and satisfactory delivery, installation, construction, or satisfactory completion of this project.
9. All bid proposals must be written and submitted in the format prescribed by these documents, using the
forms included. All sealed bid proposals must be signed by an individual authorized to bind the contractor
to a contract prior to submission. Bid Packages should include or cover the following elements:
1. Cover Letter or Cover Sheet identifying Contractor
2. Signed Bid Proposal and Terms Acceptance Sheet
3. Statement including time from award notification to completion
4. General Product Specifications Sheets (when appropriate)
5. List of references for jobs of similar size, scope, and specification.
10. Bid Proposal Sheets should clearly present the following information:
a. Project Name: Downtown Building Rehabilitation: Bid #26-0420-RFP-02
b. Delivery Schedule: Show Number of days or weeks following receipt of approved purchase order and
approved submittals. *Delivery and installation period will be a consideration for award.
c. Proposal must be signed by an individual authorized by the contractor to bind the company to
a contract and must clearly show the individual's title, company name and date.
d. General Contractor number
11. DELIVERY OF BIDS:
To be considered, bid proposals must be signed and complete, in 8-1/2 x 11 inch format.
If hand delivered or sent by overnight courier, they should be stapled once, and include one (1) original and one
(1) copy of the originally signed and complete bid proposal in the same format.
MAILING INSTRUCTIONS:
US POSTAL SERVICE: Address bid envelope as shown below and mail in time to reach the Town of Hobgood
by the deadline. Enclose the fully executed original bid document in the mailing envelope. Address envelope as
shown below.
UPS, FEDEX, OHL or other carrier: Place the bid inside the carrier's envelope and address as below.
HAND DELIVERY OR COURIER: Bids, addressed with either of the provided addresses, may be hand
delivered directly to the Hobgood Clerk's Office no later than 3:00 PM on the due date for bids. Arrive with plenty
of time to have your bid stamped in before deadline.
In all cases and regardless of delivery method, delivery of bids to the Town of Hobgood by the specified due
date and time are the sole responsibility of the bidder. Bids not in the hands of a Town Representative prior to the
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expiration date and time, regardless of reason, will be rejected.
DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS
BID# 26-0420-RFP-02 -Downtown BID# 26-0420-RFP-02-Downtown
Buildings Rehabilitation Buildings Rehabiliation
Town of Hobgood Town of Hobgood
Attn: Thomas Ellis, Town Administrator Attn: Thomas Ellis, Town Administrator
P. 0. B ox 217
Hobgood, NC 27843 207 West Commerce Street
Hobgood, NC 27843
Bid Packages will be accepted up to the day and time of bid deadline, which is scheduled for 3:00 PM
Monday, April 20, 2026.
PROMPT DELIVERY OF BIDS TO A TOWN REPRESENTATIVE IS THE SOLE RESPONSIBILITY
OF THE BIDDER. BIDS RECEIVED AFTER THE BID DEADLINE, REGARDLESS OF REASON,
WILL NOT BE CONSIDERED.
12. Mailed bids or bids sent by any delivery service in that service's envelope must be included in a separate
envelope clearly marked as above and placed inside the mailing envelope.
13. The Town of Hobgood shall not be held responsible for nor will it pay any costs or expense associated with
the preparation or submission of a bid proposal submitted in response to this solicitation, such expenses and
costs being the sole responsibility of the bidder. Nothing in this solicitation or any response submitted
pursuant to shall obligate the Town to award a contract to a bidder.
14. In case of default of an awarded contractor, the Town of Hobgood may procure the articles and/or services
from other sources and may hold the defaulting contractor responsible for any excess cost occasioned
thereby.
15. PAYMENT: Unless other arrangements are made between the Town of Hobgood and the Contractor,
monthly payments for supplies purchased and work performed will be made by check within 14
working days after submission of invoices and any other required documents. Final
payment will be withheld subject to project completion and final inspection and notification
of acceptance are given to the Town Administrator. Once proof of acceptance is received, the Town of
Hobgood will process the invoice for final payment. No final payment will be made until contractor
completes all delivery, construction, installation or other provisions or responsibilities as agreed upon
prior to project start and corrected any deficiencies found.
16. The Town of Hobgood requires that all contractors performing work on Town property
maintain minimum insurance coverage as outlined in Minimum Insurance Requirements & Risk
Control below. Acceptance of the Town's insurance and risk requirements is a requisite for award.
Do not make changes to or take exception to these insurance and risk requirements. Bids offered contingent
on any change or exception taken to this requirement will be deemed both non-responsive to this bid
solicitation's requirements and specifications and not responsible. Such offers will be rejected.
17. Terms & Conditions Acceptance: By submitting a signed proposal in response to this solicitation, the
individual is verifying that he/she is a duly authorized representative of the company and can legally bind
the company to this agreement. Signature also denotes agreement that the terms and conditions of this bid
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shall override all other terms and conditions, regardless of form or delivery.
C. GENERAL CONTRACT TERMS AND CONDITIONS
1. DEFAULT: In case of default by the awarded contractor, the Town of Hobgood may procure the articles or
services from other sources and hold the bidder responsible for any excess cost occasioned thereby. In
addition, in the event of default by the contractor under this contract, the Town may immediately terminate
for cause all existing contracts between the Town of Hobgood and the vendor and debar the vendor from
doing future business with the Town. These are in addition to all remedies provided by law.
SITUS: The place of this contract, its situs and forum, shall be North Carolina, where all matters, whether
2.
sounding in contract or tort, relating to its validity, construction, interpretation, and enforcement shall be
determined.
GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with
3.
the laws of the State of North Carolina.
PERMITS & INSPECTIONS: All Permits required by governing authorities shall be secured by contractor
4.
or contractor's agent. Proof of approved inspections for all required Permits relative to the Work shall be included
with application for Final Payment.
PAYMENT TERMS: Payment terms are not earlier nor later than, 14 working days after receipt of correct
5.
invoice or acceptance of goods, whichever is later. The Town of Hobgood is responsible for all payments
to the contractor under the contract.
6. AFFIRMATIVE ACTION: The contractor will take affirmative action in complying with all Federal and
State requirements concerning fair employment and employment of people with disabilities, and concerning
the treatment of all employees without regard to discrimination by reason of race, color, religion, sex,
national origin or disability.
7. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or
specifications, it is understood and agreed that any item offered or shipped pursuant to this project has not
been sold or used for any purpose and shall be in new condition. All containers and packaging shall be
suitable for handling, storage or shipment.
8. ADVERTISING: Contractor agrees not to use the results of this RFP or any resulting contract or the name
of the Town of Hobgood as part of any commercial advertising.
9. ASSIGNMENT: No assignment of the contractor's obligations or the contractor's right to receive payment
hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority
and solely as a convenience to the contractor, the Town of Hobgood may:
a. Forward the contractor's payment check directly to any person or entity designated by the
contractor, and
b. Include any person or entity designated by contractor as a joint payee on the contractor's
payment check. In no event shall such approval and action obligate the Town to anyone other than the
contractor and the contractor shall remain responsible for fulfillment of all contract obligations.
10. GENERAL INDEMNITY: The contractor shall hold and save the Town of Hobgood, its officers, agents,
and employees, harmless from liability of any kind, including all claims and losses accruing or resulting to
any other person, firm, or corporation furnishing or supplying work, services, materials, or supplies in connection
with the contractor that may be injured or damaged by the contractor in the performance of this contract and
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that are attributable to the negligence or intentionally tortious acts of the contractor provided that the
contractor is notified in writing within 30 days that the Town of Hobgood has knowledge of such claims.
The contractor represents and warrants that it shall make no claim of any kind or nature against the Town
of Hobgood's agents who are involved in the delivery or processing of contractor goods to the Town. The
representation and warranty in the preceding sentence shall survive the termination or expiration of this
contract.
11. E-VERIFY: E-Verify is the federal E-Verify program operated by the United States Department of
Homeland Security used to verify the work authorization of newly hired employees pursuant to federal law.
Article 2, Chapter 64 of the North Carolina General Statutes requires that all employers doing business in
the state of North Carolina, who employ 25 or more employees in this State, use E-verify to verify the work
status of newly hired employees. Additionally, North Carolina General Statute l 53A-449 states that
"Contractors Must Use E-Verify. - No Town may enter into a contract unless the contractor and the
contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the General Statutes."
Therefore, as a condition of payment under this contract, the seller or vendor agrees to and must comply
with Article 2 of chapter 64, as well as take measures to ensure that any subcontractor performing work for
the Vendor under this contract complies with the provisions of this statute. By submitting a signed offer in
response to this solicitation, seller or Vendor verifies compliance with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes. Upon request of the Town of Hobgood, Vendor shall
verify, by affidavit, compliance with the terms of this section.
The seller and/or vendor acknowledges that payment by the Town is conditioned upon the vendor's, or its
subcontractor's, compliance with Article 2 of Chapter 64. Failure to comply may render any contract with
the Town void and unenforceable.
12. TERMINATION: The Town of Hobgood may terminate this contract for cause if the contractor fails to
perform according to the contract provisions or original offer or for convenience when there has been a
change in program requirements or inadequate funding.
D. MINIMUM INSURANCE REQUIREMENTS:
AWARDED BIDDER MUST SUBMIT PRIOR TO START OF PROJECT
The Town of Hobgood requires that all contractors performing site preparation, paving, installation, construction,
repairs or renovations on Town property shall provide insurance certificates to the Town naming the Town of Hobgood as
secondary insured. The contractor shall procure, maintain, and provide proof of insurance coverage for injuries to
persons and/or property damage as may arise from, or in conjunction with, the work performed on behalf of the Town
by the contractor, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein
shall be submitted prior to the commencement of work and the contractor shall maintain such coverage for the
duration of the contract period.
Minimum Insurance Coverage Limits:
* General Liability: $2,000,000 combined single limits, $1,000,000 annual aggregate ($1,000,000 products and
completed operations aggregate)
* Automobile Liability: $1,000,000 combined single limits, $1,000,000 annual aggregate. Workers
Compensation: Workers' Compensation is required by all contractors or subcontractors regardless of
the number of employees.
* Builders Risk: Contractor to decide amount of coverage needed for the project materials.
The contractor's insurance shall be primary over any applicable insurance or self-insurance maintained by the Town.
The contractor shall provide 30 days' written notice to the Town before any cancellation, suspension, or void of
coverage in whole or part, where such provision is reasonable.
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All coverage for subcontractors of the contractor shall be subject to all the requirements stated herein.
Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided the Town, its
officers/officials, agents, employees, and volunteers.
The insurer shall agree to waive all rights of subrogation against the Town, its officers/officials, agents, employees or
volunteers for any act, omission, or condition of premises which the parties may be held liable for by reason of
negligence.
The contractor shall furnish the Town certificates of insurance including endorsements affecting coverage. The
certificates are to be signed by a person authorized by the insurance company(s) to bind coverage on its behalf.
All insurance shall be placed with insurers licensed for business in North Carolina and maintaining an A.M. Best
rating of no less than A-.
All insurance policies shall be in effect for the duration of the project and shall be written on an occurrence basis. No
claims-made policies will be accepted.
The Contractor shall indemnify and hold harmless the Town of Hobgood, its officers/officials, agents, employees and
volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of or
resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable
to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than work itself)
including the loss of use resulting therefrom, and (2) is caused in whole or part by any negligent act or omission of
the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.
RISK CONTROL
The Contractor shall be required to comply with all federal, state, and local laws, regulations, and industry standard,
or practices regarding safety of employees, the general public, and protection of physical property.
All subcontractors shall be subject to the same requirements.
The Contractor shall be responsible for self-inspection, as well as the inspection of all subcontractors to ensure
compliance.
Any inspection of the operations of the Contractor or any subcontractor by the Town or by any agent, employee or
official of the County shall be done so to ensure compliance to the contract only. No inspection should be construed
as a warranty of the operations of contractors and subcontractors.
The Contractor shall be solely responsible for the inspection and compliance of all operations.
The Town maintains the right to require the Contractor to take corrective action regarding any hazard or potential
hazard identified either by the Contractor or the Town.
Failure to comply with these requirements or take any necessary corrective action may constitute reason for
cancellation of the contract.
E. GENERAL AND TECHNICAL SPECIFICATIONS, SCOPE OF WORK, ETC., for
The following specification has been developed and determined to fulfill the minimum requirements for this purchase.
In adopting this configuration, the Town of Hobgood hopes to include a wide range of manufacturers and no
specification is intended to specifically disqualify any manufacturer's equipment. However, it is this standard by which
all proposed equipment will be evaluated. Therefore, it is the vendor's sole responsibility to ensure the bid includes data
to clearly support that the products and offering meets or exceeds this standard in all aspects and, while the Town reserves
the right to request any additional information, it will not be the Town's responsibility to request any supporting data and
the apparent lack thereof could be a disqualifying factor.
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The Town of Hobgood is requesting proposals to provide labor, materials, equipment and supervision to deliver a "turn-
key" project for three (3) Town owned buildings including any demolition (disposal will be responsibility of Town)
based on the work outlined in the architectural drawings, bid documents and instructions from the mandatory Pre-bid
meeting.. Electrical and HVAC shall not be included in the proposal as this work will be
done at a later date. Complete architectural drawings can be obtained by contacting Thomas
Ellis, Hobgood Town Administrator prior to Pre-bid meeting at thomas.ellis@hobgood.nc.gov
.The contractor will provide all relevant materials, hardware and instruction for the project. Submitted proposals are not
to include components that are proprietary to the vendor. The total cost of each building included in the project must be
placed on the bid price line under Sections F-H - Bid Sheet & Contract Terms Acceptance Form for each building.
All work must be coordinated with Thomas Ellis, Hobgood Town Administrator to insure access to the site during
normal operating hours.
It is the responsibility that contractors/subcontractors provide a clean and safe working area insuring safety of their
personnel, the public, and staff, as well as comply with any Federal or North Carolina permitting or compliance
requirements and procedures. The Contractor shall adequately and fully protect all parts of the project work against
damages until all aspects of the project have been completed. Damages are to be quickly reported and shall be promptly
repaired by the Contractor at no additional expense to the Town.
Project Specifications
The Town of Hobgood is requesting proposals for all labor and materials to address the following four Line Items for the
three (3) project buildings:
Line Item 1 Structural Items - New Concrete Footings, Columns, Trusses, LVLs and Galvanized metal roofing.
Line Item 4 Front Facade - Renovate with new recessed entries as shown on Sheet A2.1, new applied brick, awnings,
storefronts, and entry doors.
Line Item 5 Interior Furring & Finishes - New Furring Along Interior Walls (COOD W/ Owner). See Wall Legend on
Sheet A1.1
Line Item 6 Patch and Replace missing CMU and Brick.
To visit the property or for additional technical information, please contact Thomas Ellis, Hobgood Town Administrator
at thomas.ellis@hobgood.nc.gov 252-826-4573.
[9]

F. BID SHEET & CONTRACT TERMS ACCEPTANCE FORM
Downtown Building Rehabilitation
111 West Commerce Street
Bid # 26-0420-RFP-02
Company
Address/City/State/Zip
OFFER
A. This offer shall be open to acceptance and is irrevocable for a minimum of Ninety Days from the bid closing
date.
B. Having examined the Place of Work and all matters referred to in the Proposal/Contract Documents prepared
by the Town of Hobgood for the above-mentioned project, we, the undersigned, hereby offer to provide a
complete Work product for:
Proposal $ (U.S. Dollars)
C. The following Addenda have been received. The modifications to the Bid Documents noted below have been
considered and all costs are included in the Bid Sum.
D.
Addendum# Dated: _
Addendum# Dated: _
Addendum# Dated: _
Addendum # Dated:
-----------
E. If this Bid is accepted, we will complete the Work within calendar days from Notice of Award
Proceed.
Terms & Conditions Acceptance: By signing below, the individual accepts and verifies:
a) That he/she is a duly authorized representative of the company and can legally bind the company to this
agreement.
b) Understanding of all terms and conditions contained within this solicitation and that this solicitation, its terms
and conditions, become the entire contract to which the Town of Hobgood and contractor will be bound for this
project, and shall override and supersede all other terms and conditions, regardless of form or delivery.
c) That this offer is not a "sham" offer and is made without collusion.
d) Acceptance of and agreement to fulfill the insurance & risk requirements set forth above.
Printed Name of Authorized Individual Signature
Title Phone Date
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