Invitation to bid EDPL 12-2026 Lulius

Invitation to Bid-Posted Date
Steps and Chimney removal
1116 18th Avenue
EDPL 12-2026
Introduction
The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located
at 1116 18th Avenue. This owner-occupied property will be undergoing rehabilitation using Housing and
Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall
be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are
interested in this project will need to schedule a site visit with the homeowner, Monica Lillius, by calling
them at 309-738-5847, prior to submitting the bid. Sealed bids must be received on or before October
16th by 2p.m. They shall be addressed and marked as follows.
CED Department
Attn: Jeff Laxton
1528 3rd Avenue
Rock Island, IL 61201
ENCLOSED: 1116 18th Avenue Bid
Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened
on 10/16/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted
bids may attend but are not required to do so. A bid tabulation shall be posted online afterward. All
questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work
The bidder shall submit a project plan using the design standards below that is in compliance with all
applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The
plan must include a clear project timeline and budget with line item costs. The contractor shall act as the
general contractor for the project using subcontractors as required. Subcontractors that will be required
should be clearly identified in the project plan.
Remove existing brick chimney down below the roof line. Install framing to support the new
sheathing patch. Flu liner will be required and connected to the gas fired appliances in the basement.
Remove all debris in the attic after chimney removal is completed. It is very possibly some roof
reconstructing may be needed as well as the rafter framing to fill in the hole. Blend in the patch with
matching shingles. Mechanical permit is required.
Remove existing sets of basement stairs with possible the landing as well. Install 2 new sets stairs
with 1 14" nosing treads, risers, and 3 stringers per steps. This stair system may not be able 2021 IRC
applicable due to existing stair well opening. Modifications will be needed to achieve the stair
system as close to building codes as possible. Handrailing must be installed.
Remove steps off the Front porch. Install a new set of steps with all treated lumber. Install the steps
in the old foot print of the existing steps. These steps must have multiple stringers no more then 16"
apart using 5/4 riser and treads. Install code complaint guard rails on both sides of the stairs. Treated
post shall be used at the top, middle, and bottom of stringers to attach the railings to. Post can not
be notched. Building permit required before work begins.
Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet
all project objectives. The contractor shall have 30 days to complete the work from the date of contract
signing. Change work orders over the course of the project are strongly discouraged.
Bidder Qualifications & Requirements
1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.
2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting
all local, state, and federal requirements to perform requested work. Contractors maybe
required additional plans upon permit submittals.
3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation
Insurances and name the City of Rock Island as a Certificate Holder.
4. Bidders must own or be able to rent sufficient equipment to complete the work.
5. Contractor maybe required to supply additional plans or stamped drawings for a plan
review. Which maybe need to obtain a building permit.
Preparation of Bid
Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly
labeled with "ENCLOSED: 1116 18th Avenue Bid." The bid must clearly address all requirements as
described above. The cost of the work must be separated into line items with individual costs in addition
to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date
with signature are all required as well.
Awarding Contracts
The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids
shall be reviewed for pricing, experience, previous work history, references, State Licenses, State
Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator
experience, and financial stability. The City at its sole discretion shall decide after a review which
contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by
the City in regard to this project shall be consistent with the City's adopted procurement procedures.
Submitted bid prices shall remain valid for 60 days after bid opening.
Bidder Responsibility
Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions
relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and
restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to
acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to
their bid or subsequent contract.
Federal, State, and Local Reporting Compliance
The contractor shall provide financial and programmatic information as required by the City of Rock
Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also
adhere to all applicable Federal, State and local regulations including but not limited to the following.
* US Department of Housing and Urban Development (HUD): 24 CFR 35
* US Environmental Protection Agency (EPA): 40 CFR 745
* US Occupational Safety and Health Administration (OSHA): 29 CFR 1926
Contact Information
The primary contact person for this project is the City's Construction Officer.
Jeff Laxton
CED Department
1528 3rd Avenue
Rock Island, IL 61201
309-732-2906
laxton.jeff@rigov.org