Invitation to bid NEDPL 19-2026 Randolph

Invitation to Bid-Posted Date
Electrical, HVAC, ADA Shower, & Carpentry
1600 6th Street
NEDPL 19-2026
Introduction
The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located
at 1600 6th Street. This owner-occupied property will be undergoing rehabilitation using Housing and
Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall
be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are
interested in this project will need to schedule a site visit with the homeowner, Mary Randolph (her son
Robert) will be the point of contact 309-278-3415 prior to submitting the bid. Sealed bids must be
received on or before October 15th by 2p.m. They shall be addressed and marked as follows.
CED Department
Attn: Jeff Laxton
1528 3rd Avenue
Rock Island, IL 61201
ENCLOSED: 1600 6th Street Bid
Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened
on 10/15/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted
bids may attend but are not required to do so. A bid tabulation shall be posted online afterward. All
questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work
The bidder shall submit a project plan using the design standards below that is in compliance with all
applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The
plan must include a clear project timeline and budget with line item costs. The contractor shall act as the
general contractor for the project using subcontractors as required. Subcontractors that will be required
should be clearly identified in the project plan.
Replace the 100-amp panel with a new 24 space 100 amp. Install a new meter socket on the exterior
with a disconnect. Replace the weather head and mast with new. Install a GFCI receptacle at the
panel on its own circuit. Caulk all wall penetrations. The new panel must be label using ink or a
labeling sticker for circuit locations. Replace side entry fixture and front porch fixture with new LED
motion sensor lights.
Remove the existing tub. Insulate the wall R-19 and install moisture barrier. Rough in for the new
shower will be completely changed. The new unit will be turned 90 degrees from the current
location. There may need some slight modification to getting a 5' shower in the opening. Install a
new ADA 5' shower with a delta single handle controlling the shower head. Install backing for 2
stainless steel grab bars on the shower wall. Locate one grab bar on the side and one bar on the
back wall. Shower base shall be set in a slush of mortar, plaster, or thin-set. Level and plumb the
unit using shims as needed. Replumb shower with new supply and waste lines to code. Install new
vinyl flooring in the bathroom with new base shoe once the flooring has been installed. Paint the
base shoe to match the baseboard. Install new High-rise toilet. Install 2 ADA grab bars next to the
toilet, wall backing maybe need in order to make a solid connection from the hardware to the wall.
Replace the front door that goes between the house and the porch with a new steel exterior door.
This door should be equipped with no glass however will need a peek hole installed. The door should
have an adjustable threshold and double bored with keyed deadbolt and lock set .No screen door is
required. Install a new motion sensor light at the front porch entry. Replace the side entry with new
pre-hung steel door. Door must have double bore with matching keys to the new front door. This
will need adjustable threshold. Install a peep hole in the slab. This opening will need a self-storing
white screen door. Lockable storm door with self-closing plunger adjust to close when the main door
is closed without slamming.
Relocate the heat run in the bathroom to accommodate the new shower. Install a new AC
compressor on the exterior. This need to be installed on a rack bolted to foundation or on a level pad
next to the building. Install new line sets, and a new A coil. This furnace was installed in 2010 and
has never had AC. Some modifications maybe needed.
Plumbing, HVAC, and remodel permits are needed before the work beings.
Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet
all project objectives. The contractor shall have 30 days to complete the work from the date of contract
signing. Change work orders over the course of the project are strongly discouraged.
Bidder Qualifications & Requirements
1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting
all local, state, and federal requirements to perform requested work. Contractors maybe
required additional plans upon permit submittals.
3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation
Insurances and name the City of Rock Island as a Certificate Holder.
4. Bidders must own or be able to rent sufficient equipment to complete the work.
5. Contractor maybe required to supply additional plans or stamped drawings for a plan
review. Which maybe need to obtain a building permit.
Preparation of Bid
Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly
labeled with "ENCLOSED: 1600 6th Street Bid." The bid must clearly address all requirements as
described above. The cost of the work must be separated into line items with individual costs in addition
to providing a total project cost. Labor costs and material costs must be clearly delineated. The company
name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date
with signature are all required as well.
Awarding Contracts
The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids
shall be reviewed for pricing, experience, previous work history, references, State Licenses, State
Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator
experience, and financial stability. The City at its sole discretion shall decide after a review which
contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by
the City in regard to this project shall be consistent with the City's adopted procurement procedures.
Submitted bid prices shall remain valid for 60 days after bid opening.
Bidder Responsibility
Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions
relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and
restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to
acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to
their bid or subsequent contract.
Federal, State, and Local Reporting Compliance
The contractor shall provide financial and programmatic information as required by the City of Rock
Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also
adhere to all applicable Federal, State and local regulations including but not limited to the following.
* US Department of Housing and Urban Development (HUD): 24 CFR 35
* US Environmental Protection Agency (EPA): 40 CFR 745
* US Occupational Safety and Health Administration (OSHA): 29 CFR 1926
Contact Information
The primary contact person for this project is the City's Construction Officer.
Jeff Laxton
CED Department
1528 3rd Avenue
Rock Island, IL 61201
309-732-2906
laxton.jeff@rigov.org