Organist Services at James Lovell FHCC

This is not a solicitation for proposals, proposal abstracts, bids, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. Responses to the information requested will assist the Government in determining the appropriate acquisition method.

The Great Lakes Acquisition Center (GLAC) is soliciting businesses for Organist Services for Catholic and Protestant Religious Ceremonies (Mass) to the beneficiaries of the Captain James A. Lovell Federal Health Care Center located in North Chicago, IL. The contractor shall provide religious music, using either piano or organ, during Protestant/Catholic services on all Sundays and when requested on special holidays. The contractor shall provide this service for Veterans and their families attending Protestant/Catholic worship services.

It is understood that all firms submitting a response to this Sources Sought shall be established businesses, and a minimum of 360 hours of music experience in a traditional church setting while performing these types of services. The Contractor shall provide an experienced Organist that can read sheet music, and who can play diverse Protestant and Catholic Hymns during church services.

The work schedule hours of service are not to exceed 6 sessions per month. A session is defined as (1) one hour in duration. The specific work schedule will be determined by the Chaplain. Due to the nature of the setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other unforeseen matters. When contract employees report to the facility but are unable to perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for remaining unperformed sessions. However, if the facility requests that the contractor remain at the facility for eventual performance, the contractor shall be paid for such sessions.

The following NAICS Code and Small Business Size Standard has been identified for this requirement:

813110 – Religious Organizations with a Small Business Size Standard of $13 Million in annual revenue.

Interested firms shall provide an overview of their firm’s capabilities and experience with projects similar in size and scope of this project listed above.

(All information shall be submitted in Word or PDF format, not to exceed 25 pages, including all attachments.)

Firms shall identify whether they are a small business or other than small business in accordance with the size standard for NAICS code 813110. If another NAICS code may be applicable, please identify the NAICS in your capability statement along with your corresponding business size and socio-economic status.

All information must be received no later than Monday, October 5th, 2026 at 10:00am (Central Time). Email information to Justin Lemke, Contract Specialist, at Justin.Lemke@va.gov.

The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Telephone inquiries will not be accepted or returned.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR A SPECIFIC SMALL BUSINESS SOCIOECONOMIC CONTRACTING PROGRAM, SMALL BUSINESSES, OR PROCURED THROUGH FULL AND OPEN COMPETITION.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).