Genetec Security Systems

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029019
Email: payables@olemiss.edu Coll.Number 1306
Date 10/04/2026
Vendor Address
RequisitionNo. 10210050
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 10/22/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby: numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________ envelope.
Signature _________________________
Page 1of 2
DeliveryDateARO _________________________
Item Material/Description Quantity UM UnitPrice Amount
IMPORTANT!!! ALL BIDS ARE DUE NO LATER THAN 1:00 PM,
THURSDAY, OCTOBER 22, 2026.
OUR PREFERRED METHOD OF SUBMISSION IS
ELECTRONICALLY BY FOLLOWING INSTRUCTIONS AT THIS
LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids.
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1306
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100029019
Email: payables@olemiss.edu Coll.Number 1306
Date 10/04/2026
Vendor Address
RequisitionNo. 10210050
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 10/22/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 2
Item Material/Description Quantity UM UnitPrice Amount
VENDOR TO SUBMIT A BID, HOWEVER, YOUR COMPANY MUST
BE REGISTERED WITH THE UNIVERSITY OF MISSISSIPPI (UM)
IF AWARDED.
TO REGISTER AS A VENDOR WITH UM, PLEASE VISIT
https://olemiss.edu/procurement/vendors/ AND FOLLOW THE
INSTRUCTIONS ON THE WEBSITE.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: https://olemiss.edu/procurement/.
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY. IF SUBMITTING BIDS ELECTRONICALLY,
PLEASE SEPARATE THE BID FORM PAGES FROM THE REST
OF THE SPECIFICATION PDF BINDER PRIOR TO SUBMISSION.
PLEASE DO NOT UPLOAD FULL SPECIFICATION BINDER FILE
WHEN SUBMITTING BID.
0001 Genetec security systems 1 each
Bid File Genetec Security Systems
PLEASE SEE ATTACHED TWO (2) PAGE DOCUMENT OF
SPECIFICATIONS.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

UNIVERSITY OF MISSISSIPPI - GENETEC SECURITY SYSTEMS BID FORM
Hardware and Five-Year Genetec Licensing
Proposer/Vendor: Bid/Quote No.:
Contact Name: Quote Date:
Quote Valid
Phone/Email:
Through:
Item No. Description Manufacturer Part Number Quantity Unit Price Extended Price Vendor Notes / Exceptions
SECTION 1 - HARDWARE ONLY
1.1 Genetec Cloudlink Appliance Genetec SY-Cloundlink 15 $0.00
1.2 Mercury Intelligent Controller - 2 Doors, Expandable to 32 DoorsMercury MR 1502 5 $0.00
1.3 Mercury 2-Door Expansion Board Mercury MR52 31 $0.00
SECTION 1 HARDWARE SUBTOTAL $0.00
SECTION 2 - GENETEC LICENSING (FIVE-YEAR TERM)
All Genetec licensing associated with the items below shall be quoted for a five-year term. Vendor shall identify the applicable Genetec license SKU(s), license type, and any required subscription, support, maintenance, or Advantage/current equivalent charges.
Five-Year Extended
Item No. Device / Licensing Description Manufacturer Part Number Quantity Five-Year Unit Price Applicable Genetec License SKU / Notes
Price
2.1 Schlage Reader Schlage MTB15 69 $0.00
2.2 Schlage Wireless Door Lock Schlage BE467F-GRW-619-12-398-10-916 946 $0.00
2.3 Schlage Enrollment Reader Schlage MT20W 2 $0.00
2.4 Speco 8MP (4K) IP Dome Camera with Advanced Analytics Speco 0809M 165 $0.00
2.5 Speco 4MP Outdoor Dual-Lens IP Camera with Night Vision Speco 04FDM51 48 $0.00
2.6 Genetec Cloudlink Appliance Genetec SY-Cloundlink 15 $0.00
2.7 Mercury Intelligent Controller - 2 Doors, Expandable to 32 DoorsMercury MR 1502 5 $0.00
2.8 Mercury 2-Door Expansion Board Mercury MR52 31 $0.00
SECTION 2 FIVE-YEAR LICENSING SUBTOTAL $0.00
TOTAL BID - HARDWARE + FIVE-YEAR GENETEC LICENSING $0.00
BID REQUIREMENTS / VENDOR RESPONSE
1. Hardware quantities listed in Section 1 are for pricing purposes and shall be supplied as new, current-production equipment.
2. Genetec licensing in Section 2 shall be quoted for a five-year term.
3. Vendor shall identify all applicable Genetec license SKU(s) required for the listed devices and quantities.
4. Vendor shall identify any required Genetec Advantage, software maintenance, subscriptions, support, renewals, or other recurring charges included in the five-year licensing price.
5. Proposed Genetec licensing shall be compatible with and integrate into the University's existing enterprise Genetec Security Center environment.
6. Vendor shall identify any assumptions, exclusions, required accessories, or additional licensing necessary for a complete manufacturer-supported solution.
7. Unit pricing and extended pricing shall be clearly stated. Extended price shall equal quantity multiplied by unit price.
8. The Cloudlink part number is reproduced as provided in the request: "SY-Cloundlink." Vendor shall identify the exact manufacturer part number being quoted if different.
Authorized
Date:
Representative:
Printed Name/Title: Phone/Email:

GENETEC HARDWARE & LICENSING QUANTITY SCHEDULE
Section Description Manufacturer Part Number Quantity
Hardware Genetec Cloudlink Appliance Genetec SY-Cloundlink 15
Hardware Mercury Intelligent Controller - 2 Doors, Expandable to 32 Doors Mercury MR 1502 5
Hardware Mercury 2-Door Expansion Board Mercury MR52 31
Genetec Licensing - 5 Years Schlage Reader Schlage MTB15 69
Genetec Licensing - 5 Years Schlage Wireless Door Lock Schlage BE467F-GRW-619-12-398-10-916 946
Genetec Licensing - 5 Years Schlage Enrollment Reader Schlage MT20W 2
Genetec Licensing - 5 Years Speco 8MP (4K) IP Dome Camera with Advanced Analytics Speco 0809M 165
Genetec Licensing - 5 Years Speco 4MP Outdoor Dual-Lens IP Camera with Night Vision Speco 04FDM51 48

Please place the label below on your sealed envelope containing your
bid.
Vendor: _______________________
Bid File Number: 1306
Bid Title: Genetec Security Systems
PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DRIVE
PO BOX 1848
UNIVERSITY, MS 38677

GENERAL INFORMATION TO BIDDERS
1. EXAMINATION OF SITE (IF NECESSARY) (N) On construction bids, bid envelope must contain, on
Bidders should visit the site and shall be responsible for the outside of the envelope, the contractor's current
having ascertained pertinent local conditions such as Certificate of Responsibility Number and the
location, accessibility and general character of the contractor's Licensing Number unless a statement on
building, the character, and extent of existing work the exterior says that the bid enclosed is less than or
within the building, and any other work being performed did not exceed $50,000
thereon at the time of the submission of the bid. No (0) Tax on Construction - It is incumbent upon the bidder
allowance will be granted because of lack of knowledge to be familiar with the laws of the state concerning
of site conditions. tax on construction. Any and all taxes are due (State
2. RECEIPT AND OPENING OF BIDS or Federal) will be the responsibility of the vendor.
(A) Bids will be opened publicly at the time and place 3. DELIVERY OF BIDS
stated in the invitation for bids. The officer whose (A) All bids must be received at Procurement Services,
duty it is to open them will decide when the specified 164 Jeanette Phillips Drive, University of Mississippi,
time has arrived and no bid received thereafter will University, MS 38677, unless otherwise specified, not
be considered. No responsibility will be attached to later than time and date shown on bid invitation.
any officer for the premature opening of a bid not (B) Bids must be in a sealed envelope and marked with
properly addressed and identified. name, bid file number, and date of bid opening.
(B) Telegraphic and facsimile will not be considered, but (C) If the University is closed for any reason, including but
modifications by telegraph or facsimile of bids already not limited to: acts of God, strikes, lockouts, riots,
submitted will be considered if received prior to the acts of war, epidemics, governmental regulations
hour set for opening. superimposed after the fact, fire, earthquakes, floods,
(C) Bids are to be submitted in duplicate unless otherwise or other natural disasters, (the "Force Majeure
specified on the forms furnished for the purpose or Events"), which closure prevents the opening of bids
on exact copies thereof. at the advertised date and time, all bids received shall
(D) Patent errors in bids or errors in bids supported by be publicly opened and read aloud on the next
clear and convincing evidence may be corrected. business day that the University shall be open and at
(E) Unless otherwise specified, bid shall be binding for the previously advertised time. The new date and
minimum of 60 days. time of the bid opening, as determined in accordance
(F) Bids may be modified or withdrawn by written or with this paragraph, shall not be advertised, and all
telegraphic notice received in Procurement Services Vendors/Contractors, upon submission of a bid
prior to time set for bid opening. proposal, shall be deemed to have knowledge of and
(G) All bid prices must be typed or written in ink and any shall have agreed to the provisions of this paragraph.
alterations to bid prices must be initialed. ALL BIDS Bids shall be received by the University until the new
MUST BE SIGNED IN INK OR BY ELECTRONIC date and time of the bid opening as set forth herein.
SIGNATURE. The University shall not be held responsible for the
(H) No bid shall be evaluated for any requirement or receipt of any bids for which the delivery was
criteria that are not disclosed in the initiation for bids. attempted and failed due to the closure of the
"ALL OR NONE" bids will NOT be considered unless University as a result of a Force Majeure Event. Each
the specifications specifically allow for this provision. Vendor/Contractor shall be required to ensure the
(I) Bids submitted as an alternate will not be accepted delivery and receipt of its bid by the University prior
unless an alternate bid is requested in the to the new date and time of the bid opening.
specifications. 4. WITHDRAWAL OF BIDS
(J) In case of an error on price extension, the unit price Bids may be withdrawn on written or telegraphic request
shall prevail. Unit prices and total prices MUST be received from bidders prior to the time fixed for opening.
shown. Failure to do so could cause rejection of bid. Negligence on the part of the bidder in preparing the bid
(K) Bids that include an escalation clause shall be rejected confers no right for the withdrawal of the bid after it has
unless otherwise specified in the bid specifications. been opened.
(L) The owner shall have the right to increase or decrease 5. BIDDERS PRESENT
the number of any individual items, within reasonable At the time fixed for the opening of the bids, their
limits, after the lowest and best bidder is determined. contents will be made public for the information of
(M) Warning is hereby given that strict adherence to the bidders and others properly interested who may be
specifications will be required, and that the present in person or by representative.
contractor will receive no compensation for loss in 6. AWARD OF CONTRACT
furnishing goods disapproved for not complying with (A) The contract will be awarded as soon as possible to
the specifications. the lowest and best responsible bidder, provided his bid
is reasonable and it is in the best interest of the Owner to

accept it. are opened, all bidders, if requested, may be required to
(B) Each bidder shall be prepared, if so requested by the furnish complete samples of any or all items listed before an
Owner, to present evidence of his experience, award is made.
qualifications, and financial ability to carry out the terms of (C) A bound brochure should be submitted with the bid. Bidder
the contract. will prepare this brochure showing pictures or cuts and
(C) Unless otherwise specified, the University reserves the complete manufacturer's specifications on each item on
right to award by individual items, related items, or total, which a bid is submitted. The cuts and specifications must
whichever it deems in its best interest. be arranged in the identical order that the items appear on
7. ACCEPTANCE OF PROPOSAL the bid form and must be identified by the item number
Only the issuance of a purchase order or a signed acceptance shown in the bid form. Failure to submit this brochure will
of a proposal constitutes acceptance on the part of the be considered sufficient grounds for rejecting the bid. It shall
University. be the bidder's responsibility to specifically point out any
8. REJECTION OF BIDS deviations from the base bid. Failure to comply with this
The Owner reserves the right to reject any and all bids when procedure may be grounds to disqualify any bid.
such rejection is in the interest of the Owner and to reject (D) Should any equal product, however, be accepted by the
the bid of a bidder who is not in a position to perform the Owner and should this equal prove defective or otherwise
contract. unsatisfactory for the service for which it is intended within
9. INTERPRETATIONS OF CONTRACT DOCUMENT the guaranty period, the contractor shall replace the
If any person contemplating submitting a bid for the proposed defective material with material on which the specifications
contract is in doubt as to the true meaning of any part of the require him to base his proposal, without cost to the Owner.
specifications or other proposed contract documents, he may 11. RECYCLED MATERIALS
submit to the Director of Procurement Services of the If any product listed on this bid is available from recovered
University of Mississippi, a written request for an (recycled) materials. vendors are requested to submit bids on
interpretation thereof. The person submitting the request for recycled materials in addition to the brands mentioned or their
an interpretation thereof will be responsible for its prompt equivalent as well as provide an estimated shipping date on
delivery. Any interpretation of the proposed document will both the recycled, specified or equivalent materials.
be made only by an Addendum duly issued and a copy of such 12. DELIVERY OF MERCHANDISE
Addendum will be mailed or delivered to each person (A) All bids will be quoted FOB University. No bid will be
receiving a set of such documents. The Owner will not be considered unless FOB terms are as stated. The purchaser
responsible for any other explanations or interpretations has no storage space available; therefore, bidders must
of the proposed documents. deliver as requested.
10. EQUAL OR APPROVE EQUAL (B) Bidder will state estimated delivery time for each item in bid.
(A) Where any article or thing is specified by proprietary 13. CASH TERMS
name, trade name, and/or name of manufacturer, with University terms are 2%-10, Net 45 days. These terms shall
or without the addition of such expressions as "Or Equal" prevail unless otherwise specified by the bidder.
or "Approved Equal", it is to be understood that the article 14. PAYMENT
named or the equal thereof; and it is distinctly understood Assuming there is no prompt payment discount provision;
(1) that the Owner is to use his own judgment in payment will be made within 45 days from receipt of products
determining from time to time whether or not any article or in satisfactory condition, and receipt of the invoice.
thing proposed to be substituted is the equal of any article 15. ADVANCE PAYMENT
or thing so specified; (2) that the decision of the Owner on The University of Mississippi is prohibited by law from making
all such questions shall be final; and (3) that in the event of advance payments to any vendor other than state and federal
any adverse decision by the Owner, no claim of any sort agencies unless it is subscription or membership.
shall be made or allowed against the Owner.
(B) Where a definite material is specified, it is not the THE UNIVERSITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS
intention to discriminate against an equal product AND TO WAIVE INFORMALITIES.
made by another manufacturer. It is rather the intention (Rev. 5/2026)
to set a definite standard. Should the bidder intend to
furnish another product as an equal to that specified, he
must submit with his proposal for every item for which
he intends to furnish another product from that given
in the specifications, a complete specification showing
name of manufacturer, sizes, quality of wood, finish,
upholstering or other materials included and catalog
number, if the manufacturer lists the product by a catalog or
plate number in any of his published literature. After the bids