Fabrication and Delivery of Interior Signs

Raleigh, North Carolina
Request for Quotation (RFQ)
#63-DMP1209282 - Fabrication and Delivery of Interior Signs
For internal administrative processing, including tabulation of bids for posting to Bonfire
and the State of North Carolina Electronic Vendor Portal (eVP), please provide your
company's Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid
tabulations and award results. Pursuant to G.S. 132-1.10(b) this identification number
shall not be released to the public. This page will be removed and shredded, or
otherwise kept confidential, before the procurement file is available for public inspection.
THIS PAGE IS TO BE COMPLETED AND INCLUDED
WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT
YOUR BID TO REJECTION.
Federal ID Number or Social Security
Number:
SUPPLIER NAME:
DATE:

PROCUREMENT & BUSINESS SERVICES
Mailing Address (USPS only): Campus Box 7212 Raleigh, REQUEST FOR QUOTATION
NC 27695-7212 (This is not an order)
Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,
Raleigh, NC 27607
Phone (919) 515-2171
October 9, 2026
REQUIRED SUPPLIER INFORMATION:
Supplier Name & Address:
Authorized Rep's Name:
Title:
Quote # DMP1209282 Email:
Questions Due Date & Time: Phone #:
October 15, 2026 12:00 PM Authorized Representative Signature:
Due Date & Time:
October 22, 2026, 5:00 PM
Buyer Contact Information:
Dianne Coxson
dmpantel@ncsu.edu, (919) 513-4335 Type of Organization:
Requisition #: 0001209282 Individual Partnership
Using Department: Corporation Other:
Campus Planning, Facilities Services Indicate if other than Large Business:
FOB: DESTINATION - FREIGHT PREPAID Disabled Minority
(unless otherwise indicated on RFQ) Small Women-Owned
ATTACHMENTS AND COMMENTS:
By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:
https://procurement.ofa.ncsu.edu/supplier-center/doing-business-with-nc-state/
General Terms & Conditions RentalTerms & Conditions
General Terms & Conditions w/ Software Lease/Purchase Terms & Conditions
General Terms & Conditions with EO50 Charter Bus Terms & Conditions
Software Terms & Conditions Service Terms & Conditions
Software as a Service Terms & Conditions Other:
You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:
https://ncsu.bonfirehub.com/opportunities/257806
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.
DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State
agency.

RFQ #63-DMP1209282 Fabrication and Delivery of Interior Signs PAGE 2 OF 4
Deadline for Questions 12:00 pm, 10/15/2026
All Questions must be submitted in writing, by
Email to dmpantel@ncsu.edu
NO PHONE CALLS ACCEPTED.
Communication with the end user while the bid is in process is strictly prohibited.
PROJECT TITLE: Fabrication and Delivery of Interior Signs
PROJECT DESCRIPTION: NC State University is seeking to establish a blanket order or orders for the fabrication
and delivery of interior signs. This will include updates to
and/or refurbishing of existing signs.
# Item Description Unit Cost Extended Cost

RFQ #63-DMP1209282 Fabrication and Delivery of Interior Signs PAGE 3 OF 4
NCSU wants to establish a blanket order, or orders, for the
fabrication and delivery of interior signs used on campus. The
order will also include updates to and/or refurbishing existing
signs. Blanket order(s) to cover 1-year time period with the Unit Cost Extended Cost
option to renew for four (4) additional one-year periods. Firm
pricing is to be quoted for the first year for the list of items on
the attached Cost Sheets. QUANTITIES TO BE ORDERED
ARE UNKNOWN; NO QUANTITIES OR DOLLAR AMOUNTS
ARE GUARANTEED.
Price quotes and shop drawings will be called for as needed
and are to be provided within one week.
Vendor will deliver price quotes within ______ weeks.
Vendor will deliver shop drawings within _______ weeks.
Orders will be placed as needed and delivery of new or
refurbished signs is to be within 8 weeks of order confirmation.
Vendor will deliver signs within _____ weeks.
There must be no minimum order amount.
Vendor agrees: Yes _____ No _____
Transportation charges must be FOB Destination - freight is to
be pre-paid and included in item pricing.
Vendor agrees: Yes _____ No _____
PRICE INCREASE REQUESTS: Must be submitted in writing
to Procurement and Business Services (dmpantel@ncsu.edu)
Use Cost Sheets
1 no less than 60 days prior to the requested effective date. No
below
more than 3 % or current CPI will be considered. No more than
1 increase per year will be considered.
NCSU reserves the right to award to multiple vendors.
Vendors are to quote items they can supply. It is not necessary
to quote every item.
CONTRACT PERIOD: The term of any resulting agreement(s)
will be from the time of award for a period of one (1) year. The
University reserves the right, under the same terms and
conditions contained in this RFQ, to extend for four (4)
additional one-year periods, not to exceed a total of five (5)
contract years.
The University reserves the right to add vendors during the
term of any resulting contract when it deems there to be an
insufficient number of qualified vendors to obtain competitive
pricing. Any vendor added during the contract term will be
subject to the same conditions contained herein and shall
complete all necessary documentation required in this RFQ.
In addition, the University reserves the right to cancel any
resulting contract and re-issue the RFQ at its sole option;
particularly when insufficient competition results from the
current list of prequalified vendors.

RFQ #63-DMP1209282 Fabrication and Delivery of Interior Signs PAGE 4 OF 4
NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt # 400021.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the
quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote
closing date. Addenda are posted at https://evp.nc.gov/.
SPECIFICATIONS: Responses of "Yes" or "No" must be given. If "No," an explanation must be
given. Failure to respond will be cause for rejection of your quotation.
Yes No
Vendors can see interior sign manual at:
1
https://facilities.ofa.ncsu.edu/resources/campus-signage-standa
Annual budget for signs ~$40,000
2
Delivery of signs to be within 8 weeks of order confirmation.
3
Shop drawings are needed for NCSU final approval prior to
4
order confirmation.
Quantity and type of signs vary.
5
Pricing needed per sign type, per sign part, per listing.
6
Pricing must include all shipping charges.
7
Pricing per sign should assume full copy on sign.
8
Pricing not needed for installation or construction of brick plinth
9
base.
An insurance certificate indicating Contractor Liability Limits,
Worker's Compensation, and Vehicle Liability Insurance, in
amounts equal to or exceeding North Carolina requirements,
must be included in the quotation response. See General
Contract Terms and Conditions. In addition, prior to the start of
10
any work on campus, a current Certificate of Insurance shall be
supplied as applicable throughout the life of any resulting
contract.
COI attached? Yes ____ No ____
Recycled Content:
Item(s) offered in response to the Request for Quote contain
recycled content Yes ____ No ____
Note: If applicable, please indicate recycle content of each item
_________________________.
Debarment Certification: By signing the execution page, bidder certifies to the best of its knowledge and belief,
that it and its principals are not presently debarred, suspended, proposed for debarment, declined ineligible or
voluntary excluded from covered transactions by any Federal or State agency.
11
Notice To Bidders: NC State University Request for Quotes and their awards are not subject to the North
Carolina E-procurement process.

DMP1209282 Cost Sheets
Sign Types (provide unit prices; cost of 1 each):
1. Room ID: Type 1 $
2. Room ID w/ Text: Type 1A $
3. Room ID w/ Text: Type 1B $
4. Room ID: Type 1C $
5. Room ID w/ Name Plate: Type 2A $
6. Room ID w/ Double Name Plate: Type 2B $
7. Room ID w/ Triple Name Plate: Type 2C $
8. Room ID w/ Freestanding Name Plate: Type 2D $
9. Magnetic Name Plate: Type 2E $
10.Name Plate Add-on: Type 2F $
11.Room ID w/ Icon: Type 3A $
12.Room ID w/ Icon - Multi-line: Type 3B $
13.Room ID w/ Icon - Multi-line: Type 3C $
14.Insert Frame 8-1/2" x 11" Portrait: Type 4A $
15.Insert Frame 8-1/2" x 11" w/ Room ID: Type 4B $
16.Insert Frame 8-1/2" x 11" Landscape: Type 4C $
17.Insert Frame 11" x 17" Portrait: Type 4D $
18.Insert Frame 11" x 17" Landscape: Type 4E $
19.Insert Frame Square Building Map: Type 4F $
20.Insert Frame Landscape Building Map: Type 4G $
21.Additional Text: Type 5A $
22.Additional Icon: Type 5B $
23.Additional Tour: Type 5C $
24.Room ID Emergency: Type 6A $
25.Room ID Emergency: Type 6B $
26.Room ID Emergency: Type 6C $
27.Informational Window Vinyl: Type 7A $
28.Informational Wall Mount: Type 7B $
29.Floor Directory: Type 8A $
30.Floor Directory Large: Type 8B $
31.Blade: Type 9A $
32.Blade: Type 9B $
33.Small Wall Directory: Type 10 $
34.Large Wall Directory: Type 11A $
35.Large Wall Directory Corner Install: Type 11B $
36.Overhead Wall Mount: Type 12A $
37.Overhead Wall Mount: Type 12B $
38.Ceiling Mount Directional: Type 13A $
39.Ceiling Mount Directional: Type 13B $
40.Ceiling Mount Directional: Type 13C $
41.Ceiling Mount Directional: Type 13D $
42.Interior Stairwell: Type 14A $
43.Interior Stairwell Level ID: Type 14B $

44.Stairwell Corridor Side ID: Type 14C $
45.Exit ID: Type 14D $
46.Building Directory: Type 15 $
47.Elevator Emergency: Type 16 $
48.Wall Mount-Area of Rescue Assistance: Type 17A $
49.Wall / Rail-Area of Rescue Assistance: Type 17B $
50.Ceiling-Area of Rescue Assistance: Type 17C $
51.Shower Etiquette: Type 18A $
52.Toilet Etiquette: Type 18B $
53.Bathroom Etiquette: Type 18C $
54.Donor Signage: Type 19 $
55.Donor Signage: Type 20 $
56.Exterior Accessible Directional: Type 21A $
57.Exterior Accessible Directional: Type 21B $
58.Exterior Accessible Entrance ID: Type 22A $
59.Exterior Accessible Entrance ID: Type 22B $
60.Clean Room ID: Type 23A $
61.Clean Room ID w/ Text: Type 23B $
62.Clean Room ID w/ Text: Type 23C $
63.Clean Room ID w/ Icon: Type 23D $
64.Clean Room ID w/ Icon Multi-Line: Type 23E $
65.Clean Room ID Emergency: Type 23F $
66.Clean Room ID Emergency: Type 23G $
67.Clean Room ID Emergency: Type 23H $
Design Fee Hourly: Creation of signage package proofs from sign schedule but not fabrication.
1. Design Fee $
Warranties Required:
1. Must include a minimum of 10 years for the paint. Yes No Number of years
2. Must include a minimum of 5 years on the vinyl. Yes No Number of years
3. Must include lifetime warranty on defects from workmanship. Yes No Number of years
Evaluation Criteria:
SCREENING CRITERIA: Complete, signed quote response must be uploaded to the Bonfire Portal.
https://ncsu.bonfirehub.com/opportunities/257806
Incomplete responses will not be considered further. Quotations meeting screening requirements include
only a cursory viewing of package contents. Specific items are subject to secondary verification or analysis.
1. Quote response/Specifications (completed, signed)
2. Cost Sheets
3. Sign refurbishment (can vendor supply all sign types requested)
4. Warranties

5. Delivery timeline
6. References page / Similar sign experience
7. Execution of Quotation page
8. COI - Certificate of Insurance
9. Any subsequent addenda
Note:
* Past performance on NCSU sign contracts will be considered part of the evaluation criteria in
the award of the RFQ.
* See Updated electronic sign manual as of 2026. Make sure you browser "cache" has been
cleared prior to viewing online version: http://facilities.ofa.ncsu.edu/campus-signage- standards/

RFQ # 63- DMP1209282
YOUR COMPANY NAME
REFERENCES
Contractor must list three (3) references for whom they have performed similar work during the
past three (3) years.
(1) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
(2) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
(3) FIRM'S NAME
BUSINESS ADDRESS
MAILING ADDRESS
CONTACT PERSON
TELEPHONE #
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR QUOTATION.

RFQ #: 63-DMP1209282
EXECUTION OF QUOTATION Date:
The potential Contractor certifies the following by placing an "X" in all blank spaces:
That this proposal was signed by an authorized representative of the firm.
That the potential Contractor has determined the cost and availability of all materials and supplies
associated with performing the services outlined herein.
That all labor costs associated with this project have been determined, including all direct and indirect
costs.
N/A
That, if required, the potential Contractor has attended the preproposal conference and is aware of the
prevailing conditions associated with performing these services.
That the potential Contractor agrees to the conditions as set forth in this Request for Quote with no
exceptions, and that the proposing vendor has made no changes to the original requirements or terms
of the RFQ.
That the potential Contractor can obtain a performance bond, if required herein, and insurance as
specified.
That the proposal is submitted competitively and without collusion, that none of our officers, directors,
or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of
the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934
(N.C.G.S.143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False
certification is a Class I Felony.
Therefore, in compliance with the foregoing Request for Quotation, and subject to all terms and conditions
thereof, the undersigned offers and agrees, if this proposal is accepted within thirty (30) days from the date of
the opening, to furnish the services for the prices quoted during any resulting contract period.
CONTRACTOR ADDRESS
PHONE:
CITY AND STATE ZIP CODE FAX:
BY TITLE:
(SIGNATURE)
E-MAIL:
Type or Printed Name Federal Identification Number
THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR QUOTATION