IFB: Courthouse Window and Storefront System Replacement

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
Invitation for Bid (IFB)
Carteret County Government
Courthouse Window and Storefront System Replacement
Issued: October 9, 2026
Non-Mandatory Pre-Bid Meeting: October 19, 2026 at 1:00 PM, EST.
Submission Deadline: October 29, 2026 by 11:00 AM, EST.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
CARTERET COUNTY GOVERNMENT
Phone: 252-648-7877
Invitation for Bid
Date: 10/09/2026
To: Unlimited Contractors
Project Name: Courthouse Window and Storefront System Replacement Project
Scope of Work:
Carteret County Government is seeking competitive, turnkey proposals to replace select windows and storefront
doors at the Carteret County Courthouse facility located at 302 Courthouse Square in Beaufort, North Carolina
(PIN: 730617212200000). The Contractor must provide all labor, materials, equipment, and services necessary for
the turn-key completion of the project.
GENERAL SCOPE OF WORK
* Windows: Replacement of approximately 154 existing windows with fixed-pane, impact-rated units.
* Breezeway Doors: Replacement of two (2) existing single storefront doors with sidelights (impact-rated).
* North Breezeway Storefront: Replacement of the existing two-story storefront system on the north side of
the breezeway (impact-rated).
* Courtyard Storefront: Replacement of the existing first-story storefront system into the Courthouse
courtyard (non-impact rated).
* Courtyard Curtain-Wall Windows: Replacement of two (2) two-story curtain-wall windows into the
Courthouse courtyard (non-impact rated).
* Courtyard Windows: Replacement of fixed-pane windows on the second-story into the Courthouse
courtyard (non-impact rated).
* West Curtain-Wall Windows: Replacement of two-story curtain-wall windows on the west wall (impact-
rated).
* Glass Tinting: All windows must be factory-tinted to perfectly match the newly replaced storefront system
at the District Court entrance.
* Trimming & Finishing: Contractors shall provide all break metal for interior and exterior finishes to trim
out all openings cleanly. Break metal must match the new window and storefront door framing. Attachment
points around windows must be filled and painted to match.
OCCUPIED COURTHOUSE PHASING AND LOGISTICS
1. GENERAL
The Courthouse will remain occupied and operational during the Work. The Contractor shall plan, sequence, and
execute the Work to maintain safe and orderly courthouse operations and to minimize disruption to court
proceedings, County staff, attorneys, jurors, visitors, and the public.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
2. PHASING AND LOGISTICS PLAN
Before beginning Work, the Contractor shall submit a written Phasing and Logistics Plan for review and acceptance
by the County and Engineer. The plan shall identify the proposed sequence of Work, areas to be occupied or
restricted, anticipated dates and durations, access routes, material delivery routes, staging areas, debris removal
procedures, temporary protection, and measures to maintain courthouse operations.
3. COURT OPERATIONS AND PUBLIC ACCESS
Coordinate all Work that may affect courtrooms, jury areas, offices, public corridors, entrances, exits, restrooms, or
other occupied spaces with the County Point of Contact before starting the affected Work.
The Contractor shall not block or obstruct required public entrances, accessible routes, fire exits, emergency egress,
corridors, or life-safety systems without prior written approval and an approved alternate arrangement.
The County may require the Contractor to suspend, re-sequence, or perform certain activities during nights,
weekends, holidays, recesses, or other periods necessary to avoid interference with court operations. No additional
compensation shall be due for normal coordination required by this section unless expressly authorized by Change
Order.
At least 72 hours before planned work that may create significant noise, vibration, odors, restricted access, or other
disruption, the Contractor shall notify the County POC and obtain required approval.
4. SECURITY AND ACCESS CONTROL
The Contractor shall comply with all courthouse security procedures established by the County and shall coordinate
contractor access, badges, keys, deliveries, and material movement with the County POC.
Workers shall remain within authorized work areas and shall not enter restricted areas except as specifically
authorized. The Contractor shall maintain secure barriers around work areas whenever Work is in progress or
openings are exposed.
The Contractor shall protect County records, furnishings, equipment, and other property from damage, dust, debris,
moisture, and unauthorized access.
5. DUST, NOISE, VIBRATION, AND DEBRIS CONTROL
Provide dust barriers, temporary enclosures, negative-air or other appropriate containment measures where
necessary to prevent construction dust and debris from migrating into occupied areas.
Use reasonable methods to control noise and vibration. Activities expected to produce elevated noise or vibration
shall be scheduled in coordination with the County and shall not interfere unnecessarily with court proceedings or
other critical operations.
Remove debris from the site regularly and maintain clean, safe paths of travel. Do not allow debris, tools, materials,
cords, or equipment to create hazards in occupied areas or public circulation routes.
6. TEMPORARY WEATHER PROTECTION
The Contractor shall provide temporary weather protection whenever an opening is exposed or the permanent
system is not fully installed and sealed.
No exterior opening shall be left unsecured or inadequately protected at the end of a work period. Temporary
protection shall be capable of resisting expected wind-driven rain and shall prevent water intrusion into the
building.
The Contractor shall immediately notify the County of any water intrusion or damage and shall take emergency
measures necessary to protect the building and its contents.
7. WORK HOURS
Normal work shall be performed during hours approved by the County. Work outside normal hours may be
permitted with at least 48 hours' advance notice and prior County approval. The County may establish restricted
work periods for court sessions, hearings, special events, security requirements, or other operational needs.
8. DAILY RESTORATION OF OCCUPIED AREAS
At the end of each workday, the Contractor shall secure the work area, remove loose debris and hazardous
materials, restore required access routes, verify temporary weather protection, and leave occupied areas in a clean
and safe condition. Any opening that remains incomplete shall be securely protected before the Contractor leaves
the site.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
9. COORDINATION
The Contractor shall include the costs of phasing, protection, temporary enclosures, dust and noise control, security
coordination, daily cleanup, temporary weather protection, and work-hour coordination in their Bids.
CLOSEOUT REQUIREMENTS
1. GENERAL CLOSEOUT
The Contractor shall complete all closeout requirements before Final Completion and final payment. Final
Completion shall not be established until the Work is complete, deficiencies have been corrected, required
documentation has been submitted, and the County has accepted the Work in writing.
2. PUNCH LIST AND CORRECTIONS
The County and Engineer will conduct a final inspection and may issue a written punch list identifying incomplete,
defective, damaged, or nonconforming Work.
The Contractor shall correct all punch-list items promptly and shall coordinate a reinspection with the County and
Engineer. Punch-list work shall not be considered complete until accepted by the County.
The Contractor shall repair or replace, at no additional cost to the County, finishes, materials, equipment, doors,
windows, storefront components, ceilings, walls, trim, flooring, or other building components damaged by the
Contractor or its subcontractors.
3. CLOSEOUT DOCUMENTATION
Submit manufacturer warranties and Contractor warranties for all installed windows, storefront systems, doors,
glass, hardware, sealants, coatings, and other warranted materials and equipment.
Submit final product data, operation and maintenance information, approved substitutions, and other required
manufacturer documentation for installed products.
Submit as-built drawings or marked-up record drawings showing significant field changes, final locations of
concealed conditions affecting the Work, and other information reasonably required by the County and Engineer.
Submit copies of all permits, inspection approvals, certificates, testing reports, and final inspection documentation
required for the Work.
Submit final lien waivers/releases and any required Contractor or subcontractor affidavits demonstrating that
amounts due for labor, materials, and subcontracted Work have been paid or otherwise properly resolved.
Remove temporary facilities, construction debris, unused materials, protection, signage, equipment, and tools from
the site unless otherwise directed by the County.
Restore all affected finishes and adjacent areas to a condition equal to or better than the pre-construction condition,
including patching, painting, trim, ceiling systems, flooring, wall surfaces, and other disturbed finishes.
4. FINAL CLEANING AND ACCEPTANCE
Before final inspection, the Contractor shall perform a complete final cleaning of the Work and affected areas.
Glass shall be cleaned of labels, adhesive, sealant residue, fingerprints, dirt, and construction debris. Frames, sills,
doors, hardware, storefront systems, adjacent finishes, and work areas shall be clean and ready for occupancy. Final
acceptance by the County shall be in writing.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
STOREFRONT HARDWARE SCHEDULE
3/6 Hinge, Full Mortise, Hvy Wt T4A3386 US32D MK
1 Electric Power Transfer EL-CEPT 630 SU
1 Fire Rated Rim Exit, Night latch 7100F B MELR CR 632F 626 YA
1 Fire Rated Rim Exit, Exit Only 7100(F) B EO (No Outside Trim) 630 YA
1 Medeco X4 Rim Cylinder Housing 33-07603H 26 MC
1 Medeco X4 Rim SFIC Core 3360006-N-26-BAJ-M MC
1 Surface Closer PR4400 689 YA
1 Kick Plate K1050 12" high CSK BEV US32D RO
1 Door Stop 463-RKW (As Required) US32D RO
1 Gasketing 303AS (Head & Jambs) PE
1 Rain Guard 346C x Width of Frame Head PE
1 Sweep 345AV x Length Required PE
1 Threshold 171A PE
1 Card Reader Provided By Security Supplier OT
1 ElectroLynx Harness QC-C**** x Length Required MK
1 ElectroLynx Harness QC-C1500P MK
1 Position Switch DPS - M / W-BK (SPDT) SU
1 Wiring Diagram Elevation and Point to Point as Specified OT
1 Stanley/ Access Technologies C-4150 / 516812 Stainless ST
1 Stanley ADA Opener M - Force US26D ST
System Type Approved Base Rating Requirement Est. Dimensions / Details
Product (or
Approved Equal)
Window Replacement Trulite Series Impact Rated / HVHZ (ASTM White aluminum frames; factory-tinted glass; no grids
CT501 E1996/TAS 201 & ASTM between panes. Includes 1st & 2nd floor Admin bldg, and
E1886/TAS 203) E/W sides of 2nd floor hallway.
Courtyard Curtain- Trulite Series Non-Impact Rated Two (2) 2-story curtain-wall windows surrounding the
Wall Windows CT501 courtyard.
Breezeway Storefront Trulite Series Impact Rated / HVHZ ~10'10" Tall x 20' Wide with two (2) 3' x 7'2 5/8" doors.
Entrance CT501 Admin building main entrance.
West Storefront Trulite Series Impact Rated / HVHZ ~5'11" Wide x 7' Tall with a 3' x 7'2 5/8" door.
Breezeway Door CT501
East Storefront Trulite Series Impact Rated / HVHZ ~5'11" Wide x 7' Tall with a 3' x 7'2 5/8" door.
Breezeway Door CT501
Courtyard Entrance Trulite Series Non-Impact Rated Storefront system into the Courthouse courtyard.
CT501
West Curtain Wall Trulite Series Impact Rated / HVHZ ~22' Tall x 16' Wide on the east side of the administrative
CT501 (Deflection <= L/180; Water building entrance.
max 20 psf per ASTM E331;
Air <= 0.06 cfm/ft2 at 6.24 psf
per ASTM E283; U-value <=
0.38)
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
ADDITIONAL PROVISIONS
* The Contractor shall field verify all measurements and material quantities.
* Construction schedule shall be coordinated with the County P.O.C., Engineer, and the selected Contractor
to avoid disruption to County operations to the extent possible.
* No openings shall be left unsecured overnight. Contractor shall be responsible for providing safety
precautions for delineating all work areas including, but not limited to, construction fencing, cones, etc.
* Plywood shall be installed to protect any windows or storefront doors left open during non-working hours.
* The Contractor shall protect all existing ceiling systems throughout the duration of the work. Any damage,
alteration, or removal of ceiling components required as a result of the Contractor's means, methods, or
work activities shall be the Contractor's responsibility and shall be completed at the Contractor's sole
expense. All affected ceiling systems shall be restored to their original condition, or better, to the
satisfaction of the County.
* The awarded Contractor shall execute a contract with the County and comply with all Terms and
Conditions and the Agreement for Services.
* Contractor shall remove and dispose of all window treatments at their expense.
* Contractor shall provide full time supervision at all times that work is being completed.
* Repairs for interior repairs to damage caused by installation of the windows and doors shall be included in
the contractor's bid price.
* Any damages caused by the Contractor shall be repaired or replaced at the Contractor's expense, subject to
the County's discretion.
* The Contractor shall provide a detailed breakdown on company letterhead with this IFB.
* The Contract Documents shall be interpreted together and shall be considered complementary.
Requirements shown or specified in one Contract Document shall be binding as though shown or specified
in all Contract Documents. The Contractor shall promptly notify the County and Engineer in writing of any
apparent conflict, discrepancy, omission, or ambiguity before proceeding with affected Work.
* The Contractor shall obtain the required permits, if required, give all notices to the County POC (including
a copy of any permits), and comply with all laws, ordinances, codes, rules and regulations bearing on the
conduct of the work. Permits shall be posted onsite at project location. No time extensions shall be granted
or financial consideration given to the Contractor for time or monies lost due to violations of any such
ordinance, code, law or regulations that may occur.
A non-mandatory Pre-Bid Conference will be held on-site on October 19, 2026 at 1:00 PM local time. Meeting
will begin in the breezeway between the Courthouse and Annex buildings. Interested contractors are highly
encouraged to attend. Representatives of OWNER and ENGINEER will transmit to Bidding Document holders of
record such Addenda as ENGINEER considers necessary in response to questions arising at the conference. Oral
statements may not be relied upon and will not be binding or legally effective until provided in writing.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
AWARD OF CONTRACT
Carteret County intends to award the contract to the lowest responsible, responsive bidder, taking into consideration
quality, performance, and the time specified in the bid for performance of the contract. Carteret County reserves the
right to reject any or all bids when determined to be in the best interest of the County.
Because this solicitation constitutes the second advertisement for bids, Carteret County may open, consider, and
award the contract to the lowest responsible, responsive bidder even if fewer than three bids are received, in
accordance with N.C.G.S. 143-132.
Key Contacts
Technical Inquiries, Scope & Site Visits:
Mr. John J. Wade, P.E.
Arendell Engineers
1004 Arendell Street, Morehead City, NC 28557
Phone: (252) 622-4338 | Email: john@arendellengineers.com
Proposal Delivery / County Point of Contact (POC):
Mr. Ray Farnum, Project Coordinator
306 Church Street, Morehead City, NC 28557
Phone: 252-241-6913 | Email: Ray.farnum@carteretcountync.gov
Issued Date: October 9, 2026
Non-Mandatory Pre-Bid Meeting: A pre-bid meeting and site visit will be held on-site at 302 Courthouse
Square, Beaufort, NC 28516 on October 19, 2026 beginning at 1:00 PM, EST.
Due Date: Proposals to the attention of Carteret County Government are due no later than October 29, 2026
by 11:00 AM, EST. Sealed proposals shall be delivered and/or mailed to:
Mr. Ray Farnum, Project Coordinator
306 Church Street, Morehead City, NC 28557
Phone: 252-241-6913 | Email: Ray.farnum@carteretcountync.gov
Three copies of sealed proposals shall be mailed, and/or hand delivered to the address of the County
POC shown above, and the sealed envelope shall clearly state the name of this Invitation for Bid. It is the
sole responsibility of the Contractor to ensure that their proposal arrives by the designated submission
date assigned. Sealed proposals will be opened immediately after the bid submission deadline and read
aloud publicly. A 5% bid bond is required. Contractors shall submit their bid in an internal envelope
marked bid and in a separate sealed envelope for the bid bond.
October 9, 2026 Invitation to Bid
October 19, 2026 Non-Mandatory Pre-Bid Conference
October 29, 2026 Bid Opening
Mid-November 2026 Anticipated Notice to Proceed (NTP)
300 Days from NTP* Final Completion*
*The project duration time of 300 days will not start until all submittals have been approved, and the materials
are on-site.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
G E N E R A L C O N D I T I O N S
GENERAL
a) By submitting a bid, the Service Provider (hereinafter referred to as the "Contractor" or "Vendor") acknowledges that it
has carefully reviewed the contract documents, drawings and specifications, has visited and inspected the project site,
and has satisfied itself as to the nature and extent of the Work and Services to be performed, as well as all conditions
that may affect the performance and completion of the Contract. The Contractor further acknowledges that the
Contract is being issued by Carteret County Government (hereinafter referred to as the "County" or "Owner").
MATERIALS, EQUIPMENT AND EMPLOYEES
a) The Vendor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus,
lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall install, maintain
and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and
lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a
complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably
implied there from, all in accordance with the contract documents.
b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved
for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular Service involved,
and as stipulated in written standards of recognized organizations or institutes of the respective trades except as
exceeded or qualified by the specifications.
c) No changes shall be made in the Work except upon written approval and change order by Director, Carteret County
General Services. The Contractor shall submit detailed documentation supporting all proposed changes, including cost
breakdowns, labor, materials, equipment, overhead, profit, and schedule impacts. Failure to obtain an executed
Change Order prior to performing additional Work constitutes a waiver of any claim for additional compensation or
additional Contract time.
d) Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model
number or trade name. When specified only by reference standard, the Contractor may select any product meeting
this standard, by any manufacturer. When several products or manufacturers are specified as being equally
acceptable, the Contractor has the option of using any product and manufacturer combination listed.
e) However, the Contractor shall be aware that the cited examples are used only to denote the quality standard of product
desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are
used only to set forth and convey to bidders the general style, type, character and quality of product desired; and that
equivalent products will be acceptable. Substitution of materials, items or equipment of equal or equivalent design
shall be submitted to the architect or engineer for approval or disapproval; such approval or disapproval shall be made
by the architect or engineer prior to the opening of bids.
f) If at any time during the Service and completion of the work covered by these contract documents, the conduct of any
worker of the various crafts be adjudged a nuisance to the Owner or if any worker be considered detrimental to the
work, the Contractor shall order such parties removed immediately from the site.
g) The Contractor shall designate a foreman/superintendent who shall direct the work.
CODES, PERMITS AND INSPECTIONS
a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal, state, and
local laws, ordinances, codes, ADA requirements, rules and regulations bearing on the conduct of the work under this
contract. If the Contractor observes that the drawings or specifications are at variance therewith, they shall promptly
notify the Owner in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances,
codes, rules and regulations, and without such notice to the Owner, he shall bear all cost arising from non-compliance
with requirements.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
b) All work under this contract shall comply with all local, state, and federal laws, ordinances, codes, rules and regulations
bearing on the conduct of work. All work shall conform to the current North Carolina Building Code and other state and
national codes as are applicable.
c) The Contractor shall accompany a County designated representative(s) on inspections of the work as scheduled by
Carteret County Government. Carteret County Government reserves the right to make determination as to whether
service is being performed satisfactorily.
d) All Contractors shall comply with all applicable laws regulating the practice of general contracting as contained in
Chapter 87 of the General Statutes of North Carolina. For contracts that are $40,000.00 or more, except for certain
specialty work as determined by the licensing board, Contractors are required to become licensed by the NC licensing
board.
SAFETY REQUIREMENTS
a) The Contractor shall be solely responsible for the entire site and the construction and service of the same and provide
all the necessary protections as required by laws or ordinances governing such conditions and as required by the
Owner. They shall be responsible for any damage to the Owner's property or that of others on the job, by himself, his
personnel or his subcontractors, and shall make good such damages. They shall be responsible for and pay for any
claims against the Owner arising from such damages.
b) The Contractor shall adhere to the rules, regulations and interpretations of the North Carolina Department of Labor
relating to Occupational Safety and Health Standards for the Construction Industry (Title 29, Code of Federal
Regulations, Part 1926 published in Volume 39, Number 122, Part 11, June 24, 1974 Federal Register), and revisions
thereto as adopted by General Statutes of North Carolina 95-126 through 155.
c) The Contractor shall provide all necessary safety measures for the protection of all persons on the work, including the
requirements of the AGC Accident Prevention Manual in Construction as amended, and shall fully comply with all state
laws or regulations and North Carolina Building Code requirements to prevent accident or injury to persons on or about
the location of the work. They shall clearly mark or post signs warning of hazards existing, and shall barricade
excavations and similar hazards. They shall protect against damage or injury resulting from falling materials and he
shall maintain all protective devices and signs throughout the progress of the work.
COUNTY BADGES AND KEYS
The County may issue the Contractor means of entry by a contractor badge or physical key. In the event a contractor badge is
lost, stolen, or otherwise unaccounted for, the Contractor shall be liable for a replacement fee in the amount of two hundred and
fifty dollars ($250.00), which may, at the County's sole discretion, be deducted from any payment due to the Contractor. In the
event a physical key is lost, stolen, or otherwise unaccounted for, the County shall retain the sole authority to select and engage
a certified locksmith to rekey or replace all affected locks and keys. The full cost of such services, including labor and materials,
shall be the sole responsibility of the Contractor and may be invoiced to the Contractor and/or deducted from any amount
otherwise due under this Contract. The Contractor shall notify the County's Point of Contact (POC) immediately upon discovery
of any lost, stolen, or misplaced badge or key. Failure to provide timely notification may result in additional liability for any
damages, cost, or security risk incurred by the County as a result of the delay.
ENVIRONMENTAL PROTECTION
a) The Contractor shall comply with all environmental laws and regulations.
b) The Contractor shall immediately clean any fuel, oil, chemical, or hazardous material spill at its sole expense and shall
indemnify the County from all resulting damages.
RECORD RETENTION
The Contractor shall retain all project records, payroll records, invoices, delivery tickets, subcontract agreements,
correspondence, and supporting documentation for not less than five (5) years following the final payment, or longer if litigation,
audit, or claims are pending. They shall also cooperate with the County in responding to lawful public records request.
Invitation for Bid No. 100926CHW

CARTERET COUNTY GOVERNMENT | COURTHOUSE WINDOW AND STOREFRONT SYSTEM REPLACEMENT
TAXES
a) Carteret County is not exempt from North Carolina State Sales and Use Taxes on labor, material and equipment to be
incorporated in the Work. Said taxes shall be included in invoices submitted by Contractor. Contractor in submitting his
invoices shall break out all sales taxes as a separate item and County where purchase was made.
INSURANCE
(a) To the fullest extent permitted by laws and regulations, Contractor shall indemnify and hold harmless the County and
its officials, agents, and employees from and against all claims, damages, losses, and expenses, direct, indirect, or
consequential (including but not limited to fees and charges of engineers or architects, attorneys, and other
professionals and costs related to court action or arbitration) arising out of or resulting from Contractor's performance
of this Contract or the actions of the Contractor or its officials, employees, or Contractors under this Contract or under
contracts entered into by the Contractor in connection with this Contract. This indemnification shall survive the
termination of this Contract.
(b) In addition, Contractor shall comply with the North Carolina Workers' Compensation Act and shall provide for the
payment of workers' compensation to its employees in the manner and to the extent required by such Act.
Additionally, Contractor shall maintain, at its expense, the following minimum insurance coverage:
$1,000,000 per occurrence /$2,000,000 aggregate-Bodily Injury Liability, and
$100,000 --- Property Damage Liability or 1,000,000 per occurrence /$2,000,000 aggregate-Combined
Single Limit Bodily Injury and Property Damage.
(c) The Contractor upon execution of this Contract shall furnish to the County a Certificate of Insurance reflecting the
minimum limits stated above. The Certificate shall provide for thirty-(30) days advance written notice in the event of a
decrease, termination or cancellation of coverage. Providing and maintaining adequate insurance coverage is a
material obligation of the Contractor. All such insurance shall meet all laws of the State of North Carolina. Such
insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are
authorized by the Commissioner of Insurance to do business in North Carolina. The Contractor shall at all times
comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance
policies, except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under
each insurance policy maintained by the Contractor shall not be interpreted as limiting the CONTRACTOR's liability
and obligations under the Contract.
INVOICE FOR PAYMENT
a) Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work, unless
otherwise agreed upon, and the submission both of notarized Contractor's affidavit and copies of invoices, which are to
include the contract, account and job order numbers.
b) Each invoice shall note the amount of Sales Tax paid by the Contractor, contain release of lien from subcontractors
and vendors for prior invoices paid, and contain a notarized Contractor's affidavit.
c) The Contractor's affidavit shall state, "This is to certify that all costs of materials, equipment, labor, and all else entering
into the accomplishment of this contract, including payrolls, have been paid in full."
d) Executed contract documents, insurance certifications and, upon completion and acceptance of the work, invoices and
other information requested are to be sent to:
Mr. John J. Wade, P.E.
Arendell Engineers
1004 Arendell Street
Morehead City, NC 28557
Phone: (252) 622-4338
Email: john@arendellengineers.com
e) It is imperative that contract documents, invoices, etc., be sent only to the above address in order to assure proper and
timely delivery and handling.
Invitation for Bid No. 100926CHW