ONE (1) COMPACT EXCAVATOR

Location:	Mississippi
Posted:	Apr 23, 2026
Due:	May 7, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	38 - Construction, Mining, Excavating, and Highway Mainenance Equipment
Solicitation No:	7-20260407141707 Jackson
Publication URL:	To access bid details, please log in.

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REQUEST FOR UNPRICED PROPOSALS

For the procurement of

One (1) Compact Excavator

A Reverse Auction Event

For

City of Jackson

Hosted By:

Publication Dates: April 9, 2026, and April 16, 2026

Unpriced Responses Due: May 1, 2026, at 2:00 PM

Reverse Auction: May 7, 2026, at 10:00 AM

City of Jackson-Compact Excavator

ADVERTISEMENT FOR BIDS

NOTICE is hereby given that the City Council of the City of Jackson will receive unpriced

proposals for prequalification until 2:00 PM on May 1, 2026, for furnishing the City of Jackson’s

requirements for the following:

ONE (1) COMPACT EXCAVATOR

Copies of the Bid Package are available for free download at www.jacksonmsbids.com. Documents

must be downloaded through the website to be on the official plan holders list. For questions

regarding website accessibility or obtaining bid documents, please contact PH Bidding Group at 662-

407-0195 or via email at bids@phbidding.com.

Unpriced proposals shall be submitted through the bid site. Responses will be reviewed and

vendors meeting the requirements in the bid package will be invited to participate in the online

reverse auction, which will be held on May 7, 2026, at 10:00 a.m. Pricing will only be received

by approved bidders through the online reverse auction.

Bid preparation will be in accordance with the Instructions to Bidders bound in the Documents. The

City of Jackson reserves the right to waive irregularities and to reject any and/or all bids.

Minority and women’s business enterprises are solicited to bid on this contract as prime bidders and

are encouraged to make inquiries regarding potential subcontracting opportunities and equipment,

material, and/or supply needs.

Any contract or contracts awarded under this invitation for bids are expected to be funded in whole by

the City of Jackson. This procurement will be subject to the provisions of Section 31-7-13 of the

Mississippi Code of 1972.

CITY OF JACKSON

___________________________________

Monica Oliver, Purchasing Manager

PUBLISH:

April 9, 2026

April 16, 2026

City of Jackson-Compact Excavator

INFORMATION FOR BIDDERS

ONE (1) COMPACT EXCAVATOR

CITY OF JACKSON, MISSISSIPPI

1. Scope and Intent

The City of Jackson is soliciting unpriced bid proposals for the purchase of one (1) compact excavator,

designed for municipal operations. All proposed equipment must be equal to or exceed the performance,

capacity, durability, and safety features of the specified basis of design.

The City of Jackson intends to award a single contract to the lowest-priced, responsible bidder whose

equipment is determined to meet or exceed the specifications and evaluation criteria set forth in this bid

package.

2. Procurement Method – Multi-Step with Reverse Auction

This is a multi-step competitive procurement:

A. Phase One: Unpriced Technical Proposal

➢ Vendors submit the completed Specification Response Form, descriptive literature, warranty

information, and other required documentation.

➢ The City of Jackson will evaluate submissions for compliance with minimum specifications

and overall acceptability.

➢ Only vendors whose equipment is found compliant or reasonably capable of being made

compliant will be approved to proceed.

B. Phase Two: Online Reverse Auction (Pricing Phase)

➢ PH Bidding Group will issue detailed instructions and login credentials to approved vendors.

➢ Vendors will submit pricing only through the reverse auction platform at the scheduled date and

time.

➢ Bidders will see their ranking but not competitors’ prices. The event may automatically

extend if bids are placed near closing, per the PH Bidding Group’s standard rules.

➢ No pricing of any kind is to be included with the unpriced proposal. Pricing will only be accepted

through the Reverse Auction by bidders that are approved to participate.

3. General Requirements

A. All items shall be new, current production, and covered by full manufacturer warranty and support.

B. All equipment shall be shipped FOB Destination, City of Jackson, Mississippi, with all freight and

delivery charges prepaid by the vendor.

C. The bidder bears the burden of demonstrating compliance with specifications through

literature, technical data, and completed response forms.

D. Any exceptions or deviations from the specifications must be clearly stated on a separate sheet

and referenced in the Specification Response Form.

E. The City of Jackson will not accept escalation clauses, fuel surcharges, or other add-on fees beyond the

bid price.

F. Substitutions or equivalent equipment may be proposed provided they meet or exceed all specified

requirements. Any proposed alternate equipment must be clearly identified in the bid submission and

supported with detailed technical documentation demonstrating compliance with the specifications. The

City of Jackson reserves the right to accept or reject any proposed substitution. Approval of an equivalent

does not relieve the bidder of responsibility for equipment performance, durability, compatibility, or

compliance with all bid requirements.

City of Jackson-Compact Excavator

4. Evaluation Criteria

Bids will be evaluated based on, but not limited to, the following criteria:

➢ Compliance with technical specifications

➢ Pricing and overall value (as determined by the reverse auction)

➢ Delivery timeframe

➢ Warranty coverage and service support

➢ Annual service and maintenance costs

➢ Vendor reputation and past performance

➢ Completeness and quality of the unpriced proposal

5. Submission of Unpriced Technical Proposals

To be considered for an invitation to participate in the Reverse Auction and potential award for this

project, bidders must submit all required documentation as outlined in the Information for Bidders.

A. Proposal Submission and Evaluation

Proposals may be opened at any time after receipt. Once opened, all proposals will be taken under

advisement. The City of Jackson reserves the right to conduct written and/or oral discussions with

potential bidders as part of the evaluation process.

B. Reverse Auction Process

Only vendors approved through the multi-step qualification process will be permitted to submit

pricing through the Reverse Auction. Unpriced technical proposals may be opened at any time

after receipt and will be evaluated under advisement. The City of Jackson reserves the right to

determine the responsiveness of all offers and proposals, waive minor informalities or irregularities,

reject any or all proposals, and invite priced bids only from those companies deemed most

advantageous to the buyer.

C. Proposal Conditions

By submitting a proposal, bidders acknowledge that they have read, understood, and agree to

comply with all specifications as written. Proposal modifications, alterations, or corrections received

after the specified closing time will not be considered. All proposals must remain valid for at least

sixty (60) days from the date of opening. The City of Jackson is a tax-exempt government entity.

D. Signature and Submission Requirements

Unpriced technical proposals must be signed by an owner, authorized officer, or manager of the

bidding company. It is the bidder’s responsibility to ensure that complete and timely proposals,

including all required documentation, are received. Late or incomplete proposals will not be

considered.

E. Reverse Auction Invitation

Bidders selected to participate in the Reverse Auction will receive detailed instructions outlining the

bidding process and submission requirements for priced bids.

City of Jackson-Compact Excavator

6. INSTRUCTIONS FOR ELECTRONIC SUBMISSIONS

The following information applies to all proposals. The preferred submission method is electronic submission

through www.jacksonmsbids.com

A. Unpriced Proposal Submission (Electronic Submission)

To submit your unpriced proposal electronically, follow the steps below:

1. Prepare Documents

a. Scan all required documentation into a single PDF file.

2. Access the Bid Portal

a. Go to www.jacksonmsbids.com

b. Log in using your credentials.

c. On the left side of the homepage, click “Public Bids.”

d. Select the appropriate bid solicitation you wish to participate in.

e. Click the “Submit Bid” tab.

3. Upload Your Documents

a. Complete or verify your profile information.

b. Under the “PDF Attachments” section, drag and drop your PDF file into the upload

box, or click “click here” to browse and upload your file manually.

4. Review and Submit

a. Under the “Review and Verify” section, check the box to agree to the terms and

conditions.

b. Click “Submit” when you are ready to finalize your submission.

5. Confirmation

a. A confirmation message will appear once your proposal has been

successfully submitted.

b. Important: If you do not receive confirmation, your submission was not received.

▪ For assistance, contact bids@phbidding.com or call (662) 407-0195.

6. After Submission

a. Once the submission deadline has passed, the City of Jackson will review all proposals.

b. You may revise or withdraw your submission at any time before the official bid

opening deadline.

c. Approved bidders will be invited to participate in the reverse auction phase.

B. Required Submission Documents

Your unpriced proposal must include the following as a SINGLE PDF FILE:

1. Completed Specification Response Form

2. Product Specifications and Brochures

3. Warranty Information

4. Vendor Information

5. PH Bidding Supplier Agreement

6. Any additional information you wish the City of Jackson to consider

7. Opening and Review of Proposals

Unpriced proposals may be opened any time after receipt and will be taken under advisement. The City

of Jackson may conduct written and/or oral discussions with vendors as part of the evaluation process.

Only vendors determined to be responsive and technically acceptable will be invited to participate in the

reverse auction pricing phase.

City of Jackson-Compact Excavator

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	7-20260407141707 Jackson	Advertised Date	04/23/2026 5:00 PM
RFx #	3170035599	Submission Date	05/07/2026 10:00 AM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	NOTICE is hereby given that the City Council of the City of Jackson will receive unpriced proposals for prequalification until 2:00 p.m. on May 1, 2026, for furnishing the City of Jackson's requirements for the following: ONE (1) COMPACT EXCAVATOR

PRODUCT CATEGORY	PRODUCT DESCRIPTION
54511	Compactors, Trash

Attachments 4296_001.pdf
Attachments Bid_Package-_Jackson-Compact_Excavator1 (1)