Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed bids for
the:
HARDY MURPHY COLISEUM ROOF AND HVAC UPGRADES
BID NO. 25-400
A project involving the placement of a new roof as well as the relocation and replacement of the
current HVAC units as indicated in the attached drawings, at Hardy Murphy Coliseum. Sealed bids
for the project will be opened in the City of Ardmore first floor Conference Room, 23 South
Washington, Ardmore, Oklahoma 73401, and are due no later than:
2:00 PM on Tuesday, April 29, 2025
Sealed bids can also be mailed to the Purchasing Coordinator, 23 South Washington, Ardmore,
Oklahoma 73401, if they are received by the date and time referenced above. Bids shall be
opened by the City of Ardmore in the Purchasing Department, City Hall at 23 South Washington,
Ardmore, OK, 73401, at the above stated time for receipt of bids or as soon thereafter as
practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions for Bidders contained in the Contract
Documents. Contract Documents may be examined at the City of Ardmore’s Purchasing Office,
located at City Hall at 23 South Washington, Ardmore, Oklahoma. Copies of the Contract
Documents may be obtained from the City’s Purchasing Department, 23 South Washington,
Ardmore, OK, 73401, or by contacting Sherrill Shaw
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or (580) 221-2582.
All bids timely received shall be considered by the City prior to a Contract being awarded. Bids
received more than ninety-six (96) hours, excluding Saturdays, Sundays, and Holidays, before the
time set for opening of bids, as well as bids received after the time set for opening of bids, will
not be considered and will be returned unopened. The Bidder shall honor the bid prices for a
period of sixty (60) days from the time the bids are opened.
The City reserves the right to reject any or all bids and the right to waive immaterial defects and
irregularities or award the bid by item/schedule or all/none as it deems to be in the best interest
of the City.
Bid security in the form of a cashier's check, a certified check, a Surety Bond, or an irrevocable
letter of credit containing all required terms, in the amount of five percent (5%) of the Base Bid,
shall accompany the sealed Bid of each Bidder. Bid security will be returned to the unsuccessful
Bidders.The Bidder shall only use the City’s Bid Proposal, bond forms, and affidavits or photocopies
thereof. All forms must be signed, and all affidavits sworn to and notarized. All bids shall be
typewritten or handwritten in ink. Bidder shall submit the bid in a sealed envelope. Each
envelope shall bear a legible notation thereon that it is a bid upon the project proposed and the
name of the Bidder and include Bidder’s address and telephone number.
The Successful Bidder shall deliver the executed Contract and Bonds together with the
certificates of insurance, all as required in the Contract Documents, to the City no later than
fifteen (15) calendar days following the City’s notification of its intent to award the Contract,
unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and the City.
Addenda may amend the date and/or time for receipt of bids or any specification, item,
document, or requirement in the Contract Documents upon notice to all prospective Bidders who
have requested Contract Documents for this project. The Contract will be awarded to the lowest
responsible bidder as determined by the Ardmore City Commission.
A mandatory pre-bid conference will be held at 10:00 AM Thursday, April 17, 2025, at Hardy
Murphy Coliseum, 600 Lake Murray Drive, Ardmore, OK 73401
