263-26 Light Poles and Transformer Bases

Location:	Ohio
Posted:	Dec 15, 2025
Due:	Jan 6, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps
Solicitation No:	SRC0000035883
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035883
Solicitation Name:	263-26 Light Poles and Transformer Bases
Original Begin Date:	12/15/2025 2:38:20 PM
Begin Date:	12/15/2025 2:38:20 PM
End Date:	1/6/2026 1:00:00 PM
Inquiry End Date:	1/1/2026 1:00:00 PM
Commodity:	Lighting pole or post and hardware
MBE Set Aside:	MBE Set Aside
Agency:	DOT030000 - ODOT-District 3 DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035883

Solicitation Name

263-26 Light Poles and Transformer Bases

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

12/15/2025 2:38:20 PM (ET)

Amendment?

End Date

1/6/2026 1:00:00 PM (ET)

Inquiry End Date

1/1/2026 1:00:00 PM

Summary

The purpose of this Invitation is to establish a multi-award bid pricing for furnishing of supports in accordance with the Department’s specifications and procedures for Light Poles and Transformer Bases.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

	Participating Agencies
	DOT030000 - ODOT-District 3

1 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
263-26 Bid Document	RFx Commercial Documents (Approved)	263-26.pdf
263-26 Pricing Document	RFx Commercial Documents (Approved)	263Pricing.xlsx

2 Record(s)

Attachment Preview

Invitation No. 263-26

ITB 263 - REQUIREMENTS/ SPECIFICATIONS

Section 1: Intent

The purpose of this Invitation is to establish a multi-award bid pricing for furnishing of supports in accordance with the

Department’s specifications and procedures for Light Poles and Transformer Bases.

Section 2: Contract Duration

The contract duration will be twenty-four (24) months from the date of award with the ability to extend the contract an

additional twelve (12) months if authorized.

Section 3: Free on Board (F.O.B.) Destination

Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all the Counties of the ODOT

District(s) seeking bids. All deliveries shall be Free on Board (F.O.B.) to any one of the Counties listed under the

District(s) jurisdiction to an ODOT Facility, project location, or contractors’ yard.

Ohio Department of Transportation, District 3

906 Clark Ave.

Ashland, Ohio 44805

Section 4: Delivery

The awarded vendor shall adhere to the following schedule:

• Shop Drawings shall be submitted to ODOT for review within 4 weeks upon written or verbal notification of a valid

State of Ohio Purchase Order (PO), and the vendor shall anticipate a two-week period for ODOT to return any

comments and grant approval.

• Shop Drawings shall be released by the fabricator/vendor within 2 weeks after receiving approval from ODOT.

• Delivery of the Light Poles, Transformer Bases and fastening hardware shall be made within 24 months after

release of shop drawings.

• The maximum duration from written or verbal notification of a valid State of Ohio Purchase Order (PO) until

delivery of the supports shall not exceed 30 months.

4.1: Delivery Hours

All deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be

between the hours of 8:00 a.m. and 2:30 p.m., Monday through Friday, excluding State of Ohio holidays, unless special

permission is granted by the Department to temporarily waive or adjust this requirement.

Section 5: Specifications and Procedures for Lighting Supports

5.1: Specifications

These specifications and procedures have been compiled in part from the Ohio Department of Transportation

2023 Construction and Material Specifications Manual (C&MS), which can be found here: Construction and

Material Specifications | Ohio Department of Transportation

Additionally, all supports furnished shall conform to the following Standards unless otherwise stated: C&MS 625

and 725, as well as Standard Construction Drawings HL-10.11, HL-10.12, HL-10.13, and HL-20.11 which can be

Rev. 05/27/2025

found here:

http://www.dot.state.oh.us/Divisions/Engineering/Roadway/DesignStandards/traffic/SCD/Pages/default.aspx.

Provide Item 625 - (111) each, LIGHT POLE CONVENTIONAL, AT8B38

The furnished (111) each light poles (AT8B38) and (111) each frangible aluminum transformer bases (AT-A) shall

include the associated hardware as shown on all applicable SCDs, which includes but is not limited to;

- bracket arm support bolts, washers, and nuts,

- connector bolts, nuts and washers that connect the pole base plate to the transformer base;

- anchor nuts and special flat washers that connect the transformer base to the foundation anchor bolts.

Foundation anchor bolts, that connect the transformer base to the foundation, are not to be supplied.

All light poles shall have a stamped aluminum pole label. The pole label shall include the manufacturer, date of

manufacture (MO-YR), and the pole height. The pole label shall be placed just above the anchor base plate. The

manufacturer’s catalog numbers, or other identifying codes may remain on the supports, but they will not fulfill this

requirement. Anchor nut and connector bolt sets shall be identified by permanently marked waterproof tags. If

delivered parts are not easily identified on the bottom of the anchor base for supports or by waterproof tags for

anchor bolt sets as to design type and length, the parts will be returned to the bidder at his or her expense. No

unidentified parts will be accepted.

The reflective adhesive support identification (alpha numeric identifier) labels are not required.

The fabricators must adhere and be listed as required on Supplements 1091, 1093, & 1094, which can be found

here:

http://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsandSu

pplements.aspx.

5.2: Procedures

The submittal of a unit bid price does not guarantee that ODOT will purchase the materials from the vendor. A

specific Purchase Order (PO) will be sent to the vendor and at that time, the Delivery Time noted in Section 4 will

begin.

The ODOT requestor shall supply the vendor with applicable details that include but are not limited to the

conventional light pole support height, bracket arm length and the size of the aluminum transformer base.

At the time of the bid, the bidder shall file all detailed plans, drawings, photographs, specifications, estimated

delivery date, etc. on the proposed items. If further clarification is needed by the bidder due to issues or design

errors before the bid opening date, the bidder shall submit all pre-bid questions to the Office of Contracts. Any

deviations from the specifications indicated herein must be clearly pointed out. Otherwise, it will be considered

that items offered are in strict compliance with these specifications herein and the successful bidder will be held

responsible, therefore. If more than one catalog number, style or type is listed on one sheet the item to be

furnished must be identified clearly by circling, underlining, or other marking. Discovery of details not meeting

specifications may result in disqualification of the bid.

Approval of these detailed plans, drawings, etc. shall not relieve the bidder of the responsibility for erroneous or

inconsistent dimensions, notations, omissions or other errors in the design of the delivered product.

The unit bid price shall include delivery charges to the locations mentioned in part 3.

Each unit delivered shall be guaranteed against faulty material and workmanship for a period as stated by the

bidder in the proposal (this guarantee period shall be not less than that usually granted) and, if during this period

such faults develop, the bidder agrees to replace the unit or the part affected without cost to ODOT, with all

replacement charges paid for by the vendor.

Rev. 05/27/2025

The light poles and aluminum transformer bases shall be shipped with each support’s associated hardware

separately boxed/crated labeled, packaged, and secured.

The supplier shall notify the point of delivery date and time at least five (5) days in advance of the day of delivery

or at the time of loading prior to shipment, whichever is sooner. An itemization of all delivered parts shall be

provided with each shipment.

Section 6: Steel Specification: Ohio Revised Code (Section 153.011) and CM&S 106.09 - Steel & Iron Products

Made in the United States

To be noted, all requirements stated in CM&S 106.09 shall be adhered to.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local

time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the

deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors

submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had

already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the

signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature

Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS

Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Rev. 05/27/2025

STANDARD TERMS & CONDITIONS

I. GLOSSARY

The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any

definition listed in the specifications or scope of work, the specifications or scope shall prevail.

A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,

delivered to fulfill Contract requirements.

B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation

C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with

manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.

The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the

awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous

basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.

D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a

bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant

to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this

document.

E. DEFAULT: The omission or failure to perform any obligation under this Contract.

F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the

specifications of the Contract.

G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk

for the transportation and delivery of goods delivered to the specified locations provided by the Department.

H. GOODS: Anything that can be purchased that is not a service or real property.

I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the

order that must include the date of the purchase or rendering of the service, an itemization of the things done,

material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.

J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or

services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains

no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give

them a competitive advantage; and whose experience, financial condition, conduct and performance on

previous contracts, facilities, management skills evidences their ability to execute the contract properly.

K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging

Diversity, Growth and Equity.

L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the

goods to be purchased or services to be performed, other than services performed by officers and regular

employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made

therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay

for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a

proper invoice.

M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor

who is the primary source for providing the goods or services listed in the awarded Contract and the party to

whom payment will be made upon delivery of the goods and/or completion of the Contract.

N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,

utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the

procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of

the state of Ohio.

O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods

Rev. 05/27/2025

or services. "Purchase" also includes all functions that pertain to the obtaining of goods or services, including description of

requirements, selection, and solicitation of sources, preparation, and award of contracts, all phases of contract administration,

receipt and acceptance of the goods and services, and financial consideration for the goods and services by either a state agency

or a third party.

P. PRODUCTS: Materials, supplies, merchandise, goods, wares, and foodstuffs.

Q. REQUEST FOR QUOTE (RFQ)/INVITATION TO BID (ITB)/COMPETITIVE SEALED BIDDING: A solicitation

for goods, products, or services in which ODOT invites vendors to submit price quotes/bid responses for the supply of such

goods, products, or services.

R. REQUEST FOR PROPOSAL (RFP): A solicitation for goods, products, or services in which ODOT invites

vendors to submit responses that have comprehensive performance requirements, technical provisions, and

specific evaluation criteria including price for scoring offers. Award is made to the bidder whose proposal is

determined to be most advantageous to the state, taking into consideration factors such as price and the

evaluation criteria set forth in the RFP.

S. SERVICES: The furnishing of labor, time, or effort by a person, not involving the delivery of a specific end

product other than a report which, if provided, is merely incidental to the required performance. "Services" does

not include services furnished pursuant to employment agreements or collective bargaining agreements.

T. STATE: The State of Ohio which also includes ODOT as applicable.

U. STATE DATA: All data and information provided by, created by, created for, or related to the activities of the

State and any information from, to, or related to all persons that conduct business or personal activities with the

State, including, but not limited to Confidential Data.

If any of Contractor’s intellectual property becomes embedded in State Data, Contractor hereby licenses a non- exclusive license

to ODOT to use such embedded data subject to the terms of Contractor’s license agreement.

State Data includes any information derived by or through the use of the services being provided by the Vendor, excluding any

embedded portions of any service that might be in the data or information which might be the intellectual property of the Contractor.

Confidential Data includes data that is required to be protected by law or regulation, is intended for confidential use, and may not

be copied or removed from the State’s operational control without authorized permission. This classification includes data that, if

compromised, may result in loss of life, serious injury, or other harm to an individual or group, or disruption to critical agency

operations.

Confidential Data includes, but is not limited to:

1. Certain types of personally identifiable information (PII) that is also sensitive, such as medical information,

social security numbers, and financial account numbers;

2. Federal Tax Information (FTI) under IRS Publication 1075;

3. Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA);

4. Criminal Justice Information (CJI) under the Federal Bureau of Investigation’s Criminal Justice Information

Services (CJIS) Security Policy and the Law Enforcement Automated Data System (LEADS) Policy; and

5. Other types of information not associated with an individual such as security and infrastructure records,

trade secrets, and business bank account information.

V. SPECIFICATION: Any description of the physical or functional characteristics or of the nature of goods,

products, or services. It may include a description of any requirements for inspecting, testing, or preparing

goods, products, or services.

W. TIME AND MATERIALS CONTRACT: A contract in which Contractor is paid the following: (1) an hourly rate

for labor actually performed; and (2) if applicable and with prior approval by ODOT, for the cost of the materials,

equipment or supplies actually used by the Contractor. Such rates and costs shall be established through

Contractor’s submission of a price sheet, written quote, estimate, or invoice, as approved by ODOT. Hourly

rates may include wages, overhead, general and administrative expenses, and reasonable profit. Materials

or supplies may include the Contractor’s direct and indirect costs attributable to the work performed.

Equipment may include vendor owned equipment billed at a specified rate or costs associated with rental of

equipment specific to the contract.

Rev. 05/27/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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263-26 Light Poles and Transformer Bases

Attachment Preview

See also