2027-2029 MOWING AND LANDSCAPING SERVICES FOR (3) CEMETERY LOCATIONS

CITY OF DALTON, GEORGIA
REQUEST FOR PROPOSALS
For
PROJECT:
2027-2029 MOWING & LANDSCAPING SERVICES
Three (3) Cemetery Locations
PO BOX 1205
DALTON, GEORGIA 30722

CITY OF DALTON
REQUEST FOR PROPOSAL
Sealed proposals will be received by City of Dalton for Public Works 2027-2029 MOWING AND
LANDSCAPING SERVICES FOR THREE (3) CEMETERY LOCATIONS on Thursday, October 29th
until 4:00 PM at the Finance Office located at City Hall - 300 West Waugh Street, Dalton, Georgia
30721. Proposals received will not be open publicly, as this is an RFP. Proposals will be scored at
a later date.
PROJECT DESCRIPTION - The work consists of MOWING AND LANDSCAPING SERVICES AT
THREE CEMETERIES WITHIN THE CITY OF DALTON. The location of the work will involve
mowing and landscaping at the West Hill Cemetery, Oak Hill Cemetery & Old Presbyterian
Cemetery. Proposers must submit pricing for each individual site listed on the bid form. The
proposals submitted will be for furnishing all necessary supervision, materials, labor and equipment
required to satisfactorily complete the specified work for a one-year period beginning January 1,
2027 and ending December 31, 2027 with the option for the City of Dalton to renew on the same
terms each year for 2 additional years, unless the proposal specifically states a different price for
year 2 and year 3.
The contractor awarded the contract must provide workers' compensation insurance for all
Contractor's employees and agents and must maintain a policy of insurance in the minimum
amount of $1,000,000 to cover any negligent acts committed by the Contractor. Additionally, the
contractor must be able to satisfy the requirements of the City's vendor packet for service providers
located on the City's website www.daltonga.gov on the Finance Department's Policies and Forms
page.
In order to be considered a responsive bidder, the contractor must be in compliance with the
Georgia Security and Immigration Compliance Act and shall submit with their bid, a signed and
notarized affidavit verifying its compliance with O.C.G.A. 13-10-91, which verifies its participation
in the federal work authorization program commonly known as E-Verify.
Copies of the Bid Documents may be obtained at the office of the City of Dalton Public Works
Department, 535 Elm Street, Dalton, GA 30722 or on the City's website at daltonga.gov under the
Bids & RFP's tab, without charge. Contact person will be Jerome Key, Landscape Foreman &
Arborist, at 706-278-7077.
A Mandatory pre-proposal meeting is scheduled for 10:00 AM Thursday, October 8, 2026 at the
Public Works Office, located at 535 N Elm St - Dalton, GA 30722. Site visits to be performed by
proposing contractor.
Any questions pertaining to the proposal documents and specifications should be addressed to
Jerome Key, by phone at 706-278-7077 or by email jkey@daltonga.gov. Deadline for receiving
questions will be 5:00 PM October 15th. All questions received prior to deadline will be address
by October 22nd.
Envelopes containing proposals must be sealed, addressed to: Ms. Cindy Jackson, Finance
Director, City of Dalton, and marked as follows: "DO NOT OPEN - Proposal for Mowing and
Landscaping Services Dalton Public Works Department".
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Request for Proposal Timeline
1. Bid Advertisement - September 24, 2026
2. Mandatory Pre-RFP Meeting - October 8, 2026
3. Questions Deadline - October 15, 2026
4. Questions Addressed - October 22, 2026
5. Proposal Due - October 29,2026
Mandatory RFP Documents
1. Company History / Description / Service Area
2. Company Qualifications / List of Assets & Total Number of Employees
3. List of References for Contracts Exceeding $30,000
4. E-verify Affidavit
5. Insurance if not an approved City of Dalton Vendor
6. Completed Bid Form
Request for Proposals - Scoring Criteria
**The following criteria will be utilized by the City of Dalton Public Works
Department for Scoring of Proposal Submissions**
1. Overall Completeness of Proposal - 20 points
2. Company Qualifications/Relevant Experience - 30 points
3. Reference & Past Performance - 20 points
4. Price - 30 points
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CITY OF DALTON
DALTON, GA
BID FORM
MOWING AND LANDSCAPING SERVICES FOR THREE (3) CEMETERY
LOCATIONS WITHIN THE CITY OF DALTON
Item Description: Provide mowing and landscaping services per specifications
provided within the RFP Packet, at all three (3) locations within the City of Dalton.
Provide mowing and landscaping services at the following locations within the City of
Dalton:
1. West Hill Cemetery & Chapel $__________________
2. Oak Hill Cemetery $__________________
3. Old Presbyterian Cemetery $__________________
Lump Sum Yearly Cost $___________________
Per Calendar Year for
2027, 2028, 2029
Price Increase for Calendar Year 2028 (If proposed): ______________
Price Increase for Calendar Year 2029 (If proposed): ______________
**Price increase will be based off Lump Sum Yearly Cost provided on this bid form for
each year. Not a compounding increase year over. If proposer requests a $1 per year
increase, proposer would need to put $1 in 2028 and $2 in 2029.**
Bid(s) submitted by (Contractor Name): ___________________________________
Signed by (Company Officer): ____________________________________________
Print Name and Title: ___________________________________________________

Mowing & Landscaping Services at Cemeteries
Bid Specifications
I. West Hill Cemetery
A. Description of services
* The contractor will mow and weed eat all maintained areas (indicated in red
on the map) of Dalton's West Hill Cemetery. This includes ditches, banks,
and trim work around all obstructions like tombstones, stone walls, fences,
trees, shrubbery, etc.
* The contractor will utilize mowers equipped with mulching decks to minimize
grass accumulation on tombstones and monuments. Should grass clippings
get on tombstones and monuments, contractor must blow these clippings off
the same day in which it occurred.
* The cemetery should be completed on a weekly basis, weather permitting.
The contractor will make every effort to finish West Hill each week before the
weekend, as the cemetery receives more visitors at that time. No mowing on
Sunday whatsoever.
* The contractor shall maintain a full staff of a minimum of four workers for
completing the work at this location each week.
* Special consideration must be given to the cemetery around the time of the
Easter, Mother's Day, Father's Day, Memorial Day, and Fourth of July
holiday weeks.
* The contractor's mowing services are to be provided from March 01 through
November 15 on a weekly basis and twice a month from November 15
through December 15.
* The contractor is responsible for any damage to monuments or other property
caused by mowers, weed eaters, or other equipment used by the contractor's
employees.
* No herbicide use is allowed. The contractor may use insecticides for ants,
bees, and wasps.
* Debris that inhibits mowing must be gathered up and placed in a designated
pick up location.
* The cemetery sexton will serve as the contractor's on-site contact person.
* The cemetery sexton will provide a list and show the contractor the location of
grave sites that are maintained by individuals and are not to be disturbed.
This list is subject to change.
* The contractor is not responsible for tree care at the cemetery. Low hanging
limbs and other tree problems will be handled by the Landscaping Division of
the Public Works Department. The contractor is asked to report any problems
that they notice to the cemetery sexton immediately.
* The contractor shall prune shrubs, plant spring and fall annuals, install mulch
(only ground pine bark) and provide weed control in beds at Cemetery
Chapel.

B. Additional contract requirements
* The contractor will provide three current references
* The contractor will honor special requests from the City of Dalton
* The service provider will bill Dalton Public Works Department monthly for
work performed each month.
II. Oak Hill Cemetery
A. Description of services
* The contractor will mow and weed eat all maintained areas of Dalton's Oak
Hill Cemetery. This includes ditches, banks, and trim work around all
obstructions like tombstones, stone walls, fences, trees, shrubbery, etc. The
narrow islands of grass between the sidewalk and both Waugh and Boundary
streets must be maintained by the contractor as well. All sidewalks and curbs
should be edged and blown off.
* The cemetery should be completed on a weekly basis
* The contractor's services are to be provided from March 01 through
November 15 on a weekly basis and twice per month from November 15
through December 15 of each calendar year.
* The contractor is responsible for any damage to monuments or other property
caused by mowers, weed eaters, or other equipment used by the contractor's
employees.
* No herbicide use is allowed. The contractor may use insecticides for ants,
bees, and wasps.
* Debris that inhibits mowing must be gathered up and placed in a designated
pick up location.
* The cemetery sexton will serve as the contractor's on-site contact person.
* The contractor is not responsible for tree care at the cemetery. Low hanging
limbs and other tree problems will be handled by the Landscaping Division of
the Public Works Department. The contractor is asked to report any problems
that they notice to the cemetery sexton.
III. Old Presbyterian Cemetery
A. Description of services
* The contractor will mow and weed eat all maintained areas of Dalton's Old
Presbyterian Cemetery. This includes ditches, banks, and trim work around
all obstructions like tombstones, stone walls, fences, trees, shrubbery, etc.
* The cemetery should be completed on a weekly basis.
* The contractor's services are to be provided from March 01 through
November 15 on a weekly basis and twice per month from November 15
through December 15 of each calendar year.
* The contractor is responsible for any damage to monuments or other property
caused by mowers, weed eaters, or other equipment used by the contractor's
employees.
* No herbicide use is allowed. The contractor may use insecticides for ants,
bees, and wasps.

* Debris that inhibits mowing must be gathered up and placed in a designated
pick up location.
* The cemetery sexton will serve as the contractor's on-site contact person.
* The contractor is not responsible for tree care at the cemetery. Low hanging
limbs and other tree problems will be handled by the Landscaping Division of
the Public Works Department. The contractor is asked to report any problems
that they notice to the cemetery sexton.