REQUEST FOR PROPOSALS: EMERGENCY DEBRIS MONITORING SERVICES

CITY OF MANDEVILLE REQUEST FOR PROPOSALS EMERGENCY DEBRIS MONITORING SERVICES
PROPOSAL DEADLINE DATE: OCTOBER 14, 2026
SPECIFICATIONS
INTRODUCTION
The City of Mandeville is soliciting sealed proposals from qualified firms and individuals to provide Emergency Debris
Monitoring Services as described in this Request for Proposals.
Proposals must be received no later than 11:00 a.m., local time in Mandeville, Louisiana, on Wednesday, October 14,
2026. Physical proposals must be delivered to the Purchasing Agent, Mandeville City Hall, 3101 East Causeway Approach,
Mandeville, LA 70448, in a sealed envelope marked as noted below.
Electronic proposals may be submitted through either Central Bidding at https://www.centralauctionhouse.com or
Beacon Bid, using the City's posting for this solicitation available through
https://www.cityofmandeville.com/finance/page/bid-opportunities. Submission through either electronic platform is
acceptable; submission through both platforms is not required.
Interested parties may obtain RFP specifications from the Purchasing Agent, City of Mandeville, 3101 East Causeway
Approach, Mandeville, LA 70448; telephone (985) 626-3144; email purchasing@cityofmandeville.com.
The outside of the envelope in which the proposal is placed must be clearly marked as follows:
Sealed Proposal: EMERGENCY DEBRIS MONITORING SERVICES
Deadline Date: OCTOBER 14, 2026; 11:00 A.M.
Attention: PURCHASING AGENT
Include: Proposer's name and address
For physical submissions only: Submit one (1) original proposal and one (1) electronic PDF copy on a USB flash drive.
For electronic submissions: Upload the complete proposal through either Central Bidding
(https://www.centralauctionhouse.com) or Beacon Bid (https://www.cityofmandeville.com/finance/page/bid-
opportunities) in accordance with the submission requirements of the selected platform. A duplicate physical submission
is not required.
Proposals received after the specified deadline will not be accepted.
SCOPE OF WORK
The work consists of providing independent emergency debris monitoring services for the City of Mandeville in connection
with post-disaster debris removal operations. Services shall be performed in accordance with applicable Federal
Emergency Management Agency (FEMA), Louisiana Governor's Office of Homeland Security and Emergency Preparedness
(GOHSEP), federal grant, state, and local requirements applicable to the specific disaster declaration and funding source.
Services include monitoring debris collection, hauling, reduction, disposal, and related operations; documenting eligible
work and quantities; administering electronic debris documentation; reviewing and reconciling records and invoices;
supporting reimbursement documentation; and providing other related monitoring and closeout services expressly
described in this RFP and authorized by the City.
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The resulting contract will be a standby contract that may be activated by the City following a natural or man-made disaster
or other qualifying emergency. The Monitoring Contractor shall remain independent from any Debris Removal Contractor
whose work it is assigned to monitor and shall not perform debris removal services under this Agreement.
For any work funded in whole or in part with federal grant funds, the resulting contract and all work performed under it shall
be subject to all applicable federal, state, and local laws, regulations, grant requirements, and award conditions.
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