Painting - Interior - Wolfe School

Location:	North Carolina
Posted:	Feb 23, 2026
Due:	Mar 10, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	248-6-97648054
Publication URL:	To access bid details, please log in.

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BID NO.

6-97648054

Request for Quotation

(Informal)

TITLE:

Painting – Interior – Wolfe School

PROCUREMENT

LEAD:

Lynn Elms

UCPS Purchasing Department

facilitiesbids@ucps.k12.nc.us

BID/QUOTE SUBMITTAL

Bids will be received no later than: 2:00 PM EST, Tuesday, March 10, 2026

Bid shall be submitted in the manner indicated below: facilitiesbids@ucps.k12.nc.us

PREBID MEETING

Mandatory: Thursday, February 26, 2026

Time: 10:00 AM

Location: Wolfe School, 722 Brewer, Monroe, NC 28112

It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet

this requirement will not justify a change order.

COMMUNICATION

During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.

Failure to meet the requirement may consider your bid non-responsible.

All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later

than March 5, 2026. Please reference the bid number in subject line. Answers will be provided to all bidders in the form of an

addendum.

DESCRIPTION OF PROJECT:

Union County Public Schools seeks quotes/informal bids for the above referenced Project.

The Scope of Work is attached as Exhibit 1.

DOCUMENT STRUCTURE AND INCORPORATED ATTACHMENTS

This Request for Quote (RFQ), including all attachments and exhibits referenced herein, constitutes the complete bid

package. The following documents are incorporated by reference and are hereby made part of this RFQ:

1. Attachment A – UCPS Terms and Conditions

These Terms and Conditions shall govern the performance of the contract and apply to all contractors and

subcontractors. By submitting a quote, the contractor acknowledges receipt of and agrees to be bound by

Attachment A.

Insurance requirements applicable to this project are included in Attachment A – Terms & Conditions and apply to all

contractors and subcontractors.

2. Attachment B – E-Verify Affidavit

3. Exhibit 1 – Scope of Work

Detailed description of required services.

4. Exhibit 2 – Cost Proposal / Execution of Proposal

Contractor must complete and submit this form with their bid.

5. Exhibit 3 – Contractor’s Qualifications Statement

Contractor must complete this form and submit to demonstrate compliance with the minimum qualification

requirement of five (5) years of experience completing projects of similar type and size.

Failure to submit all required forms may result in the bid being deemed non-responsive.

AWARD:

UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the

contract is expected to promptly sign the contract in the form attached hereto as Exhibit 2. Any requested changes to this

contract form should be provided with your response.

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to

issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.

Attachment A

Terms and Conditions

Standard Terms and Conditions

Standard Terms and Conditions for All Contracts

1. Defined Terms, “Contract” means the agreement between UCBOE and Vendor which consists of the applicable

Contract Documents. “Contract Documents” means: (i) any applicable purchase order between Vendor and UCBOE

specifically including all terms and conditions set forth or referenced herein and on the face of a Purchase Order, (ii)

any attachments hereto, (iii) any applicable solicitation documentation related to hereto (including without limitation

any request for proposals or invitation for bids and Vendor’s response thereto), and (iv) any other terms and conditions

of a written agreement signed by Vendor and UCBOE that deals with the same subject matter. “Goods” means any

supplies, materials, products or other tangible personal property provided by Vendor to UCBOE. “Purchase Order”

mean any applicable purchase order issued by UCBOE. “Services” means services, specifically including without

limitation construction services, design services, professional or consulting services and software as a service,

“UCBOE” means the Union County Board of Education. “Vendor” means the party contracting with UCBOE and

includes individual and entities that may be referred to in Contract Documents as “vendor”, “seller”, “service

provider”, or “contractor”.

2. Written Agreement Signed by Both Parties; Acceptance of Purchase Order Terms and Conditions when there is not a

Separate Written Agreement Signed by Both Parties. When a Contract is signed by both UCBOE and Vendor then the

Purchase Order issued by UCBOE is for administrative convenience and is not part of the Contract Documents. When

there is not a separate Contract signed by both UCBOE and Vendor, then Vendor’s acknowledgment of the terms of

any Purchase Order, without timely objection, or Vendor’s shipment or performance of any part of a Purchase Order,

constitutes an agreement to all terms and conditions set forth or referenced herein and on the face of the Purchase

Order, together with the terms and conditions of any other applicable Contract Documents. The terms and provisions

set forth in the Contract Documents shall constitute the entire agreement between Vendor and UCBOE with respect to

the purchase by UCBOE of the Services and/or Goods work performed as described in the Contract Documents. In

the event of any conflict between any terms and conditions of the Contract Documents, the terms and conditions most

favorable to UCBOE shall control. A Purchase Order constitutes an offer by UCBOE and expressly limits acceptance

to the terms and conditions stated therein. No additional or supplemental provision or provisions in variance herewith

that may appear in Vendor's quotation, acknowledgment, invoice, or in any other communication from Vendor to

UCBOE shall be deemed accepted by or binding on UCBOE. UCBOE hereby expressly rejects all such provisions which

supplement, modify or otherwise vary from the terms of the Contract Documents, and such provisions are superseded

by the terms and conditions stated in the Contract Documents, unless and until UCBOE’s authorized representatives

expressly assent, in writing, to such provisions. Stenographic and clerical errors and omissions by UCBOE are subject

to correction.

3. Cancellation of Purchase Order. UCPS may cancel any Purchase Order or portion thereof without liability, if: (a)

Vendor fails upon request to give reasonable assurance of timely performance or UCPS otherwise determines that it

has reasonable grounds for insecurity regarding Vendor’s performance; (b) conforming Goods or Services (including

the quantities specified for delivery) are not delivered within the time specified or, if no time is specified, within a

commercially reasonable time; (c) Vendor otherwise breaches the Contract and such breach is not corrected within

thirty (30) days following written notice of breach; or (d) cancellation is otherwise required or allowed by law.

4. Quantities. Shipments must equal exact amounts ordered unless otherwise agreed in writing by UCBOE. The award

of a term contract neither implies nor guarantees any minimum or maximum purchases. Materials received in excess

of quantity specified on the purchase order, at UCBOE option’s, may be returned at the Vendor’s expense.

5. Prices. If Vendor's price or the regular market price of any of the Goods covered hereunder is lower than the price stated

in the Contract Documents on the date of shipment of such Goods, Vendor agrees to give UCBOE the benefit of such

lower price on any such Goods. In no event shall Vendor’s price be higher than the price last quoted or last charged to

UCBOE unless otherwise agreed in writing. No charges for transportation, boxing, crating, etc. are allowable unless

such charges are included in the Contract Documents.

6. Invoices. It is understood and agreed that orders will be shipped at the established Contract prices in effect on dates

orders are placed. Invoicing at variance with this provision may subject the Contract to cancellation. Applicable North

Carolina sales tax shall be invoiced as a separate item. Invoices shall be sent to UCBOE’s accounts payable

department with a copy to UCBOE Project Coordinator.

7. Freight on Board. All shipments of Goods are FOB destination unless otherwise stated in the Contract Documents. Any

freight charges prepaid by Vendor are to be itemized on the invoice unless stated otherwise in writing by form of quote,

bid, contract. In instances where Goods are shipped against this order by parties other than those specified on the

Purchase Order, the third=party shipper must be instructed to list the UCBOE purchase order number on all packages,

bills of lading, etc. to insure prompt identification of order.

8. Taxes. Taxes are included in the Contract Price. Applicable taxes shall be invoiced as a separate item for UCBOE’s

records.

9. Payment Terms. Payment terms are Net 30 days after receipt of correct invoice or acceptance of Goods, whichever is

later.

10. Condition and Packaging. Unless otherwise provided by special terms and conditions or specifications, it is

understood and agreed that any item offered or shipped has not been sold or used for any purpose and shall be in first

class condition. All containers/packaging shall be suitable for handling, storage or shipment.

11. Safety Data Sheets. Safety Data Sheets must be provided with shipment of all chemicals.”

12. Delays in Shipment. Time and date of delivery are of the essence, except when delay is due to causes beyond Vendor's

reasonable control and without Vendor’s fault or negligence.

13. Risk of Loss. Vendor shall have the risk of loss of and damage to the Goods subject to the Contract Documents until

such Goods are delivered to the destination and accepted by UCBOE or its nominee.

14. Rejection. All Goods shall be received subject to UCBOE's inspection. Goods that are defective in workmanship or

material or otherwise not in conformity with the requirements of the Contract Documents may be rejected and returned

at Vendor's expense or may be accepted at a reduced price. UCBOE may require Vendor to promptly replace or correct

any rejected Goods Services and, if Vendor fails to do so, UCBOE may contract with a third party to replace such Goods

Services and charge Vendor the additional cost.

15. Warranties. Vendor warrants that all Goods delivered hereunder will be free from defects in materials and

workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This warranty

shall survive any inspection, delivery, acceptance or payment by UCBOE of the Goods and shall run to UCBOE and any

user of the Goods. This express warranty is in addition to Vendor’s implied warranties of merchantability and fitness

for a particular purpose which shall not be disclaimed. In addition to any other rights available at law or equity, UCBOE

shall be entitled to all rights and remedies provided by the Uniform Commercial Code, Chapter 25 of the North Carolina

General Statutes, for breach of express warranties and implied warranties of merchantability or fitness for a particular

purpose, including but not limited to consequential and incidental damages.

16. Compliance with All Laws. Vendor warrants that all performance hereunder shall be in accordance with all applicable

federal, state and local laws, regulations and orders. The right of Vendor to proceed may be terminated immediately

by written notice if UCBOE determines that Vendor, its agent or another representative, has violated any provision of

law.

17. Use of Federal Funds. If the source of funds for this Contract is federal funds, the following federal provisions apply

pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):Equal Employment Opportunity (41

C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work

Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water

Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd

Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record

Retention Requirements (2 CFR § 200.324).

18. Registered Sex Offenders; Jessica Lunsford Act. Under North Carolina law, certain sex offenders are prohibited from

coming onto school campuses. Vendor agrees to conduct an annual check of the N.C. Sex Offender and Public

Protection Registration Program, the N.C. Sexually Violent Predator Registration Program and the National Sex

Offender Registry for all of its employees whose job involves direct interaction with students as part of the job. UCBOE

prohibits any personnel listed on such registries from being on any property owned or operated by UCBOE and from

having any direct interaction with students. As a term of the Agreement, said checks must be performed by the Vendor

and reported to UCBOE’s Superintendent or designee, if Vendor’s eployees will be working directly with students.

Under provisions set forth in the Jessica Lunsford Act under North Carolina law, the signature below certifies that

neither Vendor nor any employee or agent of Vendor is listed as a sex offender on the N.C. Sex Offender and Public

Protection Registration Program, the N.C. Sexually Violent Predator Registration Program, and/or the National Sex

Offender Registry.

19. Nondiscrimination. During the performance of the Contract, Vendor shall not discriminate against or deny the

Contract's benefits to any person on the basis of sexual orientation, national origin, race, ethnic background, color,

religion, gender, age or disability.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	248-6-97648054
Project Title:	Painting - Interior - Wolfe School
Description:	UCPS seeks to contract interior painting a professional painting contractor that is experienced in commercial painting projects of this type and size.
Opening Date:	3/10/2026 2:00 PM
Posted Date:	2/24/2026
Status:	Open
Department:	UNION COUNTY PUBLIC SCHOOLS


Solicitation Number * 248-6-97648054	Department UNION COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-03-10T14:00:00.0000000	Posted Date * 2026-02-23T18:25:21.0000000Z	Primary Commodity Code Painting and paper hanging services
Mandatory Conference/Site Visit 2026-02-26T05:00:00.0000000Z	Special Instructions Time: 10:00 AM @ Wolfe School	Solicitation Type * Select RFP IFB RFI
Owner Lynn Elms
Description UCPS seeks to contract interior painting a professional painting contractor that is experienced in commercial painting projects of this type and size.

Painting - Interior - Wolfe School

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