Sole Source Procurement - Police Department AI Report Writing Software

Location:	Oregon
Posted:	Sep 2, 2026
Due:	Sep 9, 2026
Agency:	City of Albany
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software). D - Automatic Data Processing and Telecommunication Services U - Education and Training Services
Publication URL:	To access bid details, please log in.

Sole Source Procurement - Police Department AI Report Writing Software ACTIVE
Due: 5:00 p.m., September 9, 2026

Documents

It is imperative to follow the procedures as outlined in the documents posted here or your submission may be non-responsive.

Sole Source Procurement Police Department AI Report Writing Software , 163KB pdf

For questions, contact:

procurement@albanyoregon.gov

Attachment Preview

FINANCE

333 Broadalbin Street SW, PO Box 490, Albany, Oregon 97321-0144 | PHONE 541-917-7500

PUBLIC NOTICE OF SOLE-SOURCE PROCUREMENT

Notice is hereby given that the City of Albany intends to enter into a sole-source contract in

accordance with OAR 137-047-0275 with Code Four Labs Corp for the procurement of an

artificial intelligence-assisted law enforcement report writing and public safety

documentation solution for the Albany Police Department. The estimated contract amount

is approximately $33,000 per year.

The City conducted market research, including internet searches, vendor and product

research, demonstrations, technical information, industry sources, and comparisons of

commercially available AI-assisted law enforcement report-writing platforms. The

research confirmed that AI-assisted report writing is an emerging and competitive market,

with multiple products offering various transcription and report-generation capabilities.

However, the City did not identify another available product that could provide the

complete combination of functionality, multi-source evidence analysis, security, public

safety workflow, source verification, and compatibility required by the Department.

Based on the market research conducted, Code Four Labs is the only identified source that

demonstrated the complete combination of capabilities required by the Department,

including analysis of multiple forms of incident information such as audio, video,

transcripts, metadata, dispatch information, officer notes, and photographs; generation of

comprehensive, law enforcement-specific reports; source verification; officer review and

approval; and compatibility with the Department's operational requirements. While other

commercially available products offer certain AI-assisted report-writing capabilities, none

demonstrated an equivalent combination of functionality to meet the Department's

complete requirements. Accordingly, Code Four Labs is determined to be the only known

source capable of providing the required AI-assisted law enforcement report-writing and

public safety documentation solution. This determination does not constitute a finding

that Code Four Labs is the only company offering AI-assisted police report writing, but

rather that it is the only identified source that meets the Department's complete

requirements for the requested goods and services.

For these reasons, the procurement supports the conclusion, pursuant to ORS

279B.075(2)(d), that the goods and services are available from only one source. The

procurement represents the best value and is in the City's best interest.

The purpose of this notice is to provide information to the public and to invite interested

persons an opportunity to submit written comment within seven days of the date of this

public notice. The protest shall provide a detailed statement of the legal and factual

[Click in the Header to type Recipient Name here]

September 2, 2026

Page 2 of 2

grounds for the protest, a description of the resulting harm to the Affected Person, and the

relief requested.

Written protests must be delivered to the Finance Department of the City of Albany no later

than 5:00 p.m., Wednesday, September 9, 2026. Written protests received after the closing

date and time are late and will not be considered. Protests must be submitted by email to

procurement@albanyoregon.gov.

This notice is given in accordance with provisions of the Albany Municipal Code,

Section 2.66.140; Oregon Revised Statutes, 279B.075; and Oregon Administrative

Rules, 137-047-0275.

DATED THIS 2ND DAY OF SEPTEMBER 2026.

Lara Raggon

Contracts and Procurement Manager

PUBLISH: City of Albany Website, September 2, 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Sole Source Procurement - Police Department AI Report Writing Software

Attachment Preview

See also