60 Helwig Street Demolition RFP

Legal Notice
CITY OF MILFORD
Office of the Purchasing Agent
70 West River Street - Milford, CT 06460
Tel (203) 783-3225
INVITATION FOR REQUEST FOR PROPOSALS
Notice is hereby given that Request for Proposals for the
Demolition of the Residential Dwelling Structure Located at
60 Helwig Street, Milford, Connecticut
will be received in the Purchasing Agent's Office until
3:00 p.m., Thursday, October 22, 2026
when they will be publicly opened and read aloud.
Work will consist of demolition of the existing wood frame residential
dwelling structure, disposal of debris and material, site cleanup, grading,
and the furnishing and uniform spreading of gravel over the Property.
Specifications are available in the Purchasing Office
or may be downloaded from www.milfordct.us/863/Current-Bids.
.
A mandatory pre-proposal site walk will be held
Thursday, October 15, 2026 at 9:00 a.m.
at 60 Helwig Street, Milford, Connecticut.
The Successful Proposer must file a 100% Performance Bond, a 100% Labor
and Materials Bond, and Certificate of Insurance on notice of Contract award.
The City of Milford reserves the right to reject any and all proposals or any
part thereof, waive defects in same, rescind the project or to accept
any proposal deemed to be in the best interests of the City of Milford.
Fred Bialka
Purchasing Agent

City of Milford,
Connecticut
REQUEST FOR PROPOSALS
FOR DEMOLITION OF THE RESIDENTIAL
DWELLING STRUCTURE LOCATED AT
60 HELWIG STREET, MILFORD, CT
RFP #1859
OCTOBER, 2026
Frederick Bialka
Purchasing Agent

NOTICE OF REQUEST FOR PROPOSALS FOR
DEMOLITION OF THE RESIDENTIAL DWELLING STRUCTURE
LOCATED AT 60 HELWIG STREET, MILFORD, CT
RFP #1859
The City of Milford, Connecticut (the "City") is requesting written, sealed proposals from
interested parties for the demolition of the residential dwelling structured located at 60
Helwig Street, Milford, Connecticut (the "Property"). Work will consist of demolition of the
existing wood frame residential dwelling structure, disposal of debris and materials, site
cleanup, grading, and the furnishing and uniform spreading of gravel over the Property
more specifically set forth in this Request for Proposals ("RFP"). The garage located at
the rear of the Property is to remain and is not subject to this RFP.
One (1) original and two (2) copies of all proposals shall be submitted in a sealed
envelope clearly labeled with:
RFP #1859
Demolition of the residential structure located
at 60 Helwig Street, Milford, CT
Thursday, October 22, 2026 @ 3:00 p.m.
Proposals shall be submitted to the Purchasing Agent and must be received no later than
3:00 PM EDT, Thursday, October 22, 2026, when they will be publicly opened and read
aloud. Proposals must be printed in ink or typewritten. No erasures will be permitted.
Contract execution shall be within fifteen (15) days of Notice of Award.
Proposals received after the time and date specified shall not be considered and shall be
returned unopened. Amendments to or withdrawals of proposals received later than the
time and date set for receipt of such proposals will not be considered. No responsibility
will be attached to any City representative or employee for the premature opening of a
proposal not properly addressed and identified.
The City will evaluate all proposals and make an award based on the best interests of
the City. Although the dollar amount of the proposals will be an important factor in the
City's decision, it will also consider the experience, reputation, history and qualifications
of Proposers. The Request for Proposals (RFP) may be obtained from the City of
Milford's website: www.milfordct.us/863/Current-Bids.
or by contacting:
Frederick Bialka, Purchasing Agent
City of Milford
70 West River Street
Milford, CT 06460
Telephone (203) 783-3225
Facsimile (203) 876-1960
E-Mail: fbialka@milfordct.gov
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Interested parties should provide Mr. Bialka with contact information, including names,
telephone numbers and email address, so that additional information, if any, concerning
the RFP can be provided.
No interpretation of the meaning of the plans, specifications or other contract documents
will be made to any Proposer verbally. Every request for such interpretation should be in
writing, addressed to Mr. Bialka at the address above, and to be given consideration must
be received at least five (5) days prior to the date fixed for the opening of proposals. Any
and all such interpretations and any supplementary instructions will be in the form of
written addenda to the specifications which, if issued, will be available on the City's
website: www.milfordct.us/863/Current-Bids not later than three (3) days prior to the date
fixed for the opening of proposals. Failure of any Proposer to receive such addenda or
interpretation shall not relieve any Proposer from any obligations under his/her proposal
as submitted.
No other official or employee of the City may be contacted with respect to this RFP, except
as approved by the Purchasing Agent.
Please e-mail fbialka@milfordct.gov to indicate your interest in this RFP so that additional
information, if any, concerning the RFP can be provided.
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CITY OF MILFORD
PURCHASING DEPARTMENT
GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS
The general rules and conditions outlined below apply to all purchases authorized by the
City of Milford. These conditions become a formal part of each Request for Proposals
unless otherwise specified. All Proposers are expected to fully inform themselves as to
the conditions, requirements and specifications before submitting proposals. Failure to do
so will be at the Proposer's own risk.
The terms and conditions outlined in the Request for Proposals become part of the formal
Contract following award, unless specified otherwise.
CONDITIONS OF PROPOSALS:
PROPOSAL FORMS: The Proposer shall submit one (1) original and four (4) signed
copies in a sealed envelope marked as follows:
RFP #1859
Demolition of the residential structure located at
60 Helwig Street, Milford, CT
Thursday, October 22, 2026 @ 3 p.m.
ADDENDA: It shall be the Proposer's responsibility to check for any Addenda added to
the original Request for Proposals.
LATE PROPOSALS: Formal proposals, addenda to proposals or requests to withdraw
a proposal received after the date and time specified for opening will not be considered.
WITHDRAWAL OF PROPOSALS: Proposals may be withdrawn by written authorization
only and must be received prior to specified time of proposal opening.
DELIVERY OF PROPOSALS: All proposals are to be delivered in an envelope marked
as set forth above and directed to Frederick Bialka, Purchasing Agent, City of Milford, 70
West River Street, Milford, CT 06460. Proposers are encouraged to allow sufficient time
for mailing of proposals. The City of Milford assumes no responsibility for postal delays.
All proposals received will be stamped with the date and time received by the Purchasing
Office. This date of receipt will prevail over postmark date.
PRE-PROPOSAL SITE WALK: A mandatory site walk will be held at 9:00 a.m. Thursday,
October 15, 2026 at 60 Helwig Street, Milford, Connecticut.
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OPENING OF PROPOSALS: The proposals will be opened publicly and read aloud.
Proposers are welcome and are encouraged to attend proposal openings. Proposal
openings will be listed by Proposer name, address and proposal amount only. Proposal
tabulation will be done at a separate time following proposal opening and will be available
to interested parties at a later time.
PROPOSERS IN DEFAULT TO CITY: The Purchasing Agent shall not accept the
proposal of a contractor who is in default on the payment of taxes, licenses or other
monies to the City.
PROPOSAL COMPLETION: All information required by the Request for Proposals must
be complete to constitute a proper proposal. Any incomplete proposal will be disqualified.
The City of Milford reserves the right to reject any and all proposals or any part of a
proposal, to waive defects in proposals, rescind the project or accept any proposal
deemed to be in the best interest of the City of Milford.
All formal proposals submitted shall be binding for sixty (60) calendar days following
proposal-opening date, unless otherwise specified. Proposers may agree, in writing, to
an extension at the request of the Purchasing Agent.
ERROR IN PROPOSALS: Any mistake in a proposal which is obviously a clerical error
such as a price extension, decimal point error or FOB terms may be corrected by the
Purchasing Agent, following Proposer verification. Clerical errors detected at the proposal
opening will be corrected and initialed by the Purchasing Agent, Proposer and a witness,
if present. If an error exists in the extension of prices, the unit price shall prevail.
MULTIPLE PROPOSALS: No Proposer will be allowed to offer more than one (1)
proposal price on each item, although alternate models or styles may meet specifications.
Alternates will be considered only if requested in the original proposal package. If the
Proposer submits more than one (1) price on any item, all prices for that item may be
rejected at the discretion of the Purchasing Agent.
TAXES: The City of Milford is exempt from all State and Local taxes.
EQUIPMENT SPECIFICATION AND/OR DESCRIPTIONS: Each Proposer shall submit,
when requested by the Purchasing Agent, catalogs, descriptive literature and detailed
drawings, fully detailing features, designs and construction necessary to fully describe the
material or work he/she proposes to furnish.
PROPOSAL BOND, CERTIFIED CHECK, OR CASHIER'S CHECK: When required,
each proposal shall be accompanied by a proposal bond signed by a surety company
authorized to do business in Connecticut or by a cashier's check or certified check made
payable to the City of Milford, Connecticut. The amount of the proposal deposit will be ten
percent (10%) of the total base proposal unless otherwise specified.
PERFORMANCE BOND: If required by the proposal specifications, the Successful
Proposer must supply a performance bond for the full amount of the estimated total
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proposal. The performance bond shall be made out in favor of the City of Milford. The
performance bond will be required as security by the Successful Proposer for faithful
performance of the Contract. This performance bond will be required within ten (10) days
of the award notification. The performance bond must be written by a surety company
licensed to transact business in the State of Connecticut. Upon failure or refusal to furnish
the required performance bond within this ten (10) day period, the Successful Proposer
shall forfeit the proposal deposit to the City of Milford as liquidated damages.
DEBARMENT: Proposer cannot be currently debarred from submitting proposals or
proposals on contracts by any agency or political subdivision of the State of Connecticut,
or any other state, Native American body or other governmental entity within the United
States, nor can he/she be an agent of any person or entity that is currently debarred from
submitting proposals or proposals on contracts by any agency or political subdivision of
the State of Connecticut or any other state, Native American body or other governmental
entity within the United Sates.
SPECIFICATIONS
TRADE NAMES: In cases where an item is identified by a manufacturer's name, trade
name, catalog number or reference it is understood that the Proposer proposes to
furnish the item so identified and does not propose to furnish an "equal" unless the
proposed "equal" is specified.
The reference to the above catalog is intended to be descriptive, not restrictive and is
used to indicate to the prospective Proposer articles that will be satisfactory. Proposals
on other makes will be considered provided the Proposer clearly states what is proposed
in the space marked "exceptions" on the proposal sheet. Equipment specification sheets
or other descriptive information will be required on all exceptions.
The Purchasing Agent reserves the right to approve as an equal or to reject as not being
equal any article the Proposer proposes to furnish which contains major or minor
variations from the specification requirements.
If no particular brand, model or make is specified, the Successful Proposer may be
required to submit working drawings or descriptive data to enable the Purchasing Agent
to judge if all requirements of the specifications are being met.
The Proposer shall comply with the true intent of the specifications and not take
advantage of any unintentional error or omission but shall fully complete every part of the
specification or drawings whenever mention is made of any article, material or
workmanship to be in accordance with laws, ordinances, building codes, ASTM
regulations, or similar expressions. These shall be considered to be the minimum
requirements of the specifications. Any deviations from specifications must be noted in
writing at the time of submission of the formal proposal. The absence of written deviations
will hold the Proposer strictly accountable to the City of Milford to the specifications as
written. Any deviation from the specifications as written, not previously submitted as
required by the above, will be grounds for rejection of the material and/or equipment when
delivered.
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The Contract will be awarded to the lowest responsible Proposer complying with all the
provisions of the Request for Proposals, provided the proposal price is reasonable and in
the best interest of the City of Milford to accept it. The Purchasing Office reserves the
right to reject any or all proposals and to waive any informality in proposals received
whenever such rejection or waiver is in the best interest of the City. The Purchasing Agent
also reserves the right to reject the proposal of a Proposer who has previously failed to
perform properly or timely complete on time contracts of a similar nature or a proposal of
a Proposer who on investigation shows he/she is not in a position to perform the Contract.
In determining responsibility, the following qualifications in addition to price will be
considered by the Purchasing Agent:
a. The ability, capacity and skill of the Proposer to perform the required services.
b. The ability of the Proposer to perform the Contract or provide the service
promptly within the time specified.
c. The character, integrity, reputation, judgment and experience of the Proposer.
d. The quality of performance of previous contracts or services.
e. The previous and existing compliance by the Proposer with laws and
ordinances relating to the Contract or services.
f. The sufficiency of the financial resources and ability of the Proposer to perform
the Contract or provide the service.
g. The quality, availability and adaptability of the supplies or contractual services
to the particular use required.
h. The ability of the Proposer to provide future maintenance and service for the
use of the material and/or equipment.
i. Award by item, or part thereof, groups of items or parts thereof, or all items of
the proposal.
j. Prepayment discounts for early payment will be taken into consideration when
making award.
NOTICE OF ACCEPTANCE: All Proposers will be notified of the award in writing within
a reasonable time from the date of the proposal opening.
SPECIFIC PROPOSAL QUANTITIES: Where quantities are stated specifically,
acceptance of the proposal will bind the City to order only those quantities specified, and
to pay for at contract prices all such supplies or services delivered that meet specifications
and conditions of the Contract. The City will not be required to accept delivery of any
balances unordered as of the project completion date.
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"AS REQUIRED" PROPOSAL QUANTITIES: On "as required" proposals, acceptance
will bind the City to pay for, at unit prices only, quantities ordered and delivered.
CONTRACT PROVISIONS
GUARANTEE: The Successful Proposer shall unconditionally guarantee the materials
and workmanship on all equipment furnished for a period of one (1) year from date of
acceptance of the items delivered and installed, unless otherwise specified herein. If,
within the guarantee period, any defects or signs of deterioration are noted which in the
opinion of the City are due to faulty design and installation, workmanship or materials,
upon ratification, the Contractor, at his/her expense, shall repair the defect or replace the
item.
AVAILABILITY OF FUNDS: The Contract shall be deemed executory only to the extent
of appropriations available to each agency for the purchase of such articles. The City's
extended obligation on any contracts which envision extended funding, through
successive fiscal periods, shall be contingent upon actual appropriations for the following
fiscal year.
CONTRACT ALTERATIONS: No alterations in the terms of the Contract shall be valid or
binding to the City unless made in writing and signed by the Purchasing Agent or his/her
authorized agent.
INSURANCE REQUIREMENT: The Successful Proposer shall maintain insurance from
companies licensed to write business in Connecticut, with an A.M. Best rating of no less
than A VII or higher, and acceptable to the City of Milford, of the kinds and minimum
amounts specified below:
a. Certificates and Notice of Cancellation. Prior to the signing of the contract,
Contractor shall furnish City with certificates of all insurance required below,
executed by a duly authorized representative of each insurer, showing
compliance with the insurance requirements prior to commencing the work, and
thereafter upon renewal or replacement of each certified coverage until all
operations under this contract are deemed complete. Certificates shall indicate
the type, amount, and class of operations covered, effective date and expiration
date of all policies. Required insurance shall be maintained for a period of no
less than two (2) years, unless a longer period is required by this Contract, after
final payment. An additional certificate(s) evidencing such coverage(s) shall be
provided to the City thereafter upon renewal or replacement of such insurance
until the expiration of the period for which such insurance must be maintained.
The Certificates of Insurance (see sample attached) shall name the City of
Milford, its officers, officials, agents and employees as additional insureds, and
shall be further evidenced by an actual endorsement furnished to the City from
the insurer prior to the signing of the Contract between the Contractor and the
City. Any failure to comply with reporting provisions of the policies shall not
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affect coverage provided to the City of Milford, its officers, officials, agents or
employees.
Contractor shall include all subcontractors as insureds under its policies or shall
furnish separate certificates for each subcontractor. All coverage for
subcontractors shall be subject to all of the requirements stated herein. CGL
coverage shall include independent Contractor's coverage, and Contractor
shall be responsible for assuring that all subcontractors are properly insured.
b. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to the City. At the option of the City, the Contractor
shall procure a bond guaranteeing payment of deductibles or self-insured
retentions.
c. Workers Compensation Insurance. Covering all of the Contractor's
employees to be engaged in the work under this contract, providing the
required statutory benefits under Connecticut Workers Compensation Law.
d. Commercial General Liability. Including coverage for independent contractor
operations, contractual liability assumed under the provisions of this contract,
products/completed operations liability and broad form property damage
liability insurance coverage. Exclusions applicable to explosion, collapse and
underground hazards are to be deleted when the work involves these
exposures. The policy shall provide liability limits at least in the amount of
$1,000,000 per occurrence, $2,000,000 aggregate, combined single limits
applicable to claims due to bodily injury and/or property damage. The City of
Milford, its officers, officials, agents and employees shall be named as an
additional insured under this policy on a primary/non-contributory basis.
e. Contractors' Pollution Liability. Contractor shall maintain Contractors'
Pollution Liability covering losses caused by pollution incidents that arise from
the operations of the Contractor under the scope of work. Pollution liability
coverage shall apply to bodily injury, property damage, including loss of use
of damaged property or of property that has not been physically insured,
cleanup costs and defense, including costs and expenses incurred in the
investigation, defense, or settlement of claims. The policy of insurance
affording these required coverages shall be written in an amount of at least
$5,000,000 per claim, with an annual aggregate of at least $5,000,000.
Pollution Liability coverage shall include as an additional insured the City of
Milford, its officers, officials, agents and employees as set forth in section
2.3.2 above. If Pollution Liability coverage is written on a claims-made basis,
any retroactive date applicable to coverage under the policy precedes the
effective date of the contract, and continuous coverage must be maintained or
an extended discovery period will be exercised for a period of three (3) years,
beginning from the time that work under the Contract is complete. Such policy
must also provide coverage for transport and other offsite risks and be given
to the City for review and determination of acceptability before an award will
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