Maintenance, Repair and Replacement of Compressor and Associated Ancillary Equipment on an Annual Contract

September 16, 2026
INVITATION TO BID
BL132-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for the
Maintenance, Repair and Replacement of Compressor and Associated Ancillary Equipment on an Annual Contract with four (4)
options to renew for various Gwinnett County Departments.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and Company
Name. Bids will be received until 2:50 P.M. local time on October 13, 2026 at the Gwinnett County Financial Services -
Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will
not be accepted. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the following link:
https://teams.microsoft.com/meet/251457872398434?p=M66VbdVxrRE33QkwRs or dial +1 323-676-6170 and enter Conference
ID 772 069 774#. Apparent bid results will be available the following business day on our website www.gwinnettcounty.com.
A pre-bid conference is scheduled for 10:00 a.m. on Thursday, September 24, 2026, inside the Cardinal Conference Room at
Gwinnett County Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. All bidders
are strongly urged to attend. Questions regarding bids should be directed to Savannah Anderson, Purchasing Associate II, at
Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than 3:00 PM on Tuesday, September 29, 2026.
Bids are legal and binding upon the vendor when submitted. All bids should be submitted in duplicate.
Successful Service Providers will be required to meet insurance requirements. The Insurance Company should be authorized to do
business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests
for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett
County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-
822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the Service Provider(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves the
right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded
in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive,
responsible vendor(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County. Savannah
Anderson
Purchasing Associate II
SA
The following pages should be returned with your quote: Bid Schedule, Pages 10-11
References, Page 12
List of Subcontractors, Page 13
Code of Ethics, Page 19
E-Verify, Page 20

BL132-26 PAGE 2
GENERAL SPECIFICATIONS
The Gwinnett County Board of Commissioners is soliciting competitive pricing for compressor and ancillary
equipment maintenance, repair, and replacement at various Gwinnett County facilities. The majority of the County
facilities are industrial in nature and utilize various sizes of compressors and ancillary equipment. Gwinnett County
facilities most likely to utilize the services of this contract include, but are not limited to the locations listed in
Attachments A through D.
I. SCOPE OF SERVICES
A. General
Service provider shall furnish all insurance, transportation, materials, supplies, and disposal thereof, parts, test
equipment, instrumentation, apparatus, services, tools, supervision, labor, engineering, technical knowledge,
skills, estimates, and all things necessary to provide an Annual Contract for the maintenance, repair, and
replacement of compressors, dryer units, electrical panels, electrical and control equipment, air receivers and
ancillary equipment including compressed air pipework directly connected to the equipment. Compressors and
dryers may be from a number of different manufacturers. Work shall be performed on a time and materials basis
as noted on the Bid Schedule.
In administration of the services under this agreement, the County will be represented by a designated
department representative (DDR) for each of the facilities served. The service provider shall designate a
person, a Service Manager, to serve as a single contact for the County to handle service and invoicing issues.
Typical requests for services will begin with the DDR contacting the service provider with a general description
of the required work. Service provider will schedule a time to visit the location and identify the detailed
requirements of the work to prepare a proposed scope, schedule, and budget for providing the requested service.
Service provider shall submit their proposal to the designated department representative in the time frame
requested by the County. Upon review and approval, the County will issue a purchase order for the proposed
service. Preparation and submission of estimates are not to be invoiced, they shall be figured in as overhead and
service provider should consider this in determining hourly rates.
II. CONTRACTOR QUALIFICATIONS
A. Experience
Service provider should submit with their bid a description of their firm as it pertains to the services to be
provided. The service provider must have experience in servicing, assessments of incorrect operation,
replacement of damaged parts, installation of new equipment, testing and commissioning of repaired or new
units within the last five (5) years. Documentation of experience in performing work of similar size and scope
must be included on the attached references page.
B. Qualifications
1. The qualifications and experience of the service provider are critical to Gwinnett County, which must have
assurances that the selected service provider is a responsible organization capable of professionally
implementing the services requested. Gwinnett County also reserves the right to request additional
information or make further investigations to determine the ability of the service provider to perform. The
service provider's failure to provide the information requested herein, to complete the forms in full, or to
provide other information requested by the County, may be cause for the County to declare the service
provider non-responsive. The County also reserves the right to reject any bid if the evidence the service
provider furnishes, or investigation of the service provider, fail to satisfy the County

BL132-26 PAGE 3
that such service provider is properly qualified to carry out the obligations.
2. Service provider shall employ qualified technicians and should submit with bid a list of current employees
who would be performing the work under this contract. The following information should be on the list; name
of the employee, location of employee, and number of years related experience.
3. Service provider shall also indicate any potential sub-contractors, machine shops, fabricators or the like
that may be used should equipment require off site refurbishment.
4. In order to determine if a service provider is qualified, the service provider will be required to furnish at least
three (3) references which include a name, address, and telephone number of customers whose facilities
are comparable in size and scope of work. While the County will make every reasonable attempt to
contact the references provided, it is the service provider's responsibility to make sure that the references
are current, and all contact information is up to date. The service provider is responsible to ensure all sub-
contractors are qualified and shall submit qualifications and references if requested by the County.
III. GENERAL REQUIREMENTS
A. COUNTY REQUIREMENTS: This invitation and resulting annual contract will provide for the normal
requirements of Gwinnett County, and contracts will be used as primary sources for the services listed herein.
Services will be ordered from time to time in such quantities as may be needed. As it is impossible to
determine the precise quantities of items described in this invitation that will be needed during the contract
term, each service provider is obligated to deliver all articles and services that may be ordered during the
contract term regardless of quantity or dollar volume.
B. OPERATING HOURS: Normal business hours shall be considered from 7:30 a.m. to 3:30 p.m., Monday through
Friday except for the County's and the service provider's official holidays. Overtime work will include after 5:00
p.m. Monday through Friday, and all day on Saturday, Sunday, and official holidays. The service provider may
be required to provide scheduled services during these periods when requested by the County. Labor hours
during these timeframes or any other period outside of normal business hours will be considered overtime
and compensated as such under the agreement. However, any anticipated overtime work must be pre-approved
by the designated department representative in advance, in writing, during the proposal process for specific
work requests.
C. RESPONSE TIME: Service provider will respond to regular service calls within twenty-four (24) hours after
receipt of call or notification from the County. Delivery of regular services will be within five (5) calendar days.
Service provider will respond to emergency calls within two (2) hours after receipt of notification from the
County. An emergency shall be defined as any condition that poses a threat to health, welfare, or safety of
people and/or property or a condition that will negatively affect any essential service(s) as determined by
Gwinnett County. Service provider will provide the County with a twenty-four (24) hour emergency contact).
Delivery of emergency services must occur within two (2) hours. Gwinnett County reserves the right to use
another service provider if the awarded service provider is unable to meet the response times. The County
shall charge the awarded service provider the difference in costs to use another service provider.
D. Service provider shall be responsible for County components or parts while in their possession and shall make
good any damage to such components or parts.
E. Service provider shall conduct the work in such manner as to minimize disruption of Gwinnett County
operations. Start up or shutdown of any equipment shall be coordinated with operations and service provider
is responsible for following Gwinnett County's LOTO "Lock Out Tag Out" procedures. Service provider shall
submit a copy of their company's safety policy to Gwinnett County, if requested.

BL132-26 PAGE 4
F. OPTION TO AUDIT: Service provider will be required to maintain complete records during the life of the
contract and for a period of one year after completion of the contract. Such records are to be made available
to the County if officially requested and may be audited by a designated County staff or firm. If such audits
reveal overcharges and/or undercharges, such will be adjusted, and compensation made by either party to
correct charges.
G. SILENCE OF SPECIFICATIONS: The apparent silence of these specifications and any supplemental
specifications as to any details, or the omission from it of a detailed description concerning any point, shall be
regarded as meaning that only the best commercial practices are to prevail and that only materials and
services of first quality and correct type, size and design are to be used. All workmanship is to be first quality.
All interpretations of this specification shall be made upon the basis of this statement, with County
interpretation to prevail.
H. FAMILIARITY WITH THE WORK: Service provider acknowledges, by signing the bid documents, a full and
complete understanding of the extent and nature of the work required and the conditions surrounding the
performance.
I. CONDITION, WORKMANSHIP AND INSPECTION: Unless specially identified otherwise in a task order scope
for specific services, all equipment and/or materials furnished by the service provider will be new, current
year model, equivalent to original manufacturer's standards, in first class condition, including containers
suitable for shipping and storage, unless otherwise directed by the County in writing. Verbal agreements with
County representatives will not be recognized. All work done under this contract will be performed in a skillful
and competent manner. Gwinnett County reserves the right to require that the service provider remove any
of their own employees, agents, or sub-contractors, whom the County deems incompetent or careless, from
performing work on County equipment. The County reserves the right to inspect any work performed under
this contract both at the job site and at the service provider's facilities. Any inspection by the County does not
relieve the service provider from any responsibility regarding defects or other failures to meet the contract
requirements.
J. CORRECTION OF WORK: The service provider shall promptly correct all work rejected by the County as
faulty, defective, or failing to conform to the Minimum Specifications and/or to consensus standards
adopted by both government and industry governing the repairs, whether observed before or after substantial
completion of the work, and whether or not fabricated, installed, or completed. The service provider shall
bear all costs of correcting such rejected work.
K. CONTRACTOR RESPONSIBILITY:
1. As may be required to perform the level of effort described in the task order, the service provider shall
furnish all labor and facilities; for assessments, servicing, repair, replacement, fabrication, assembly,
receipt of inventory, verification, packaging, storing and shipping material and equipment necessary for
the performance of these efforts. The service provider shall acquire or procure those incidental material
items necessary to complete tasking.
2. The service provider is solely responsible for obeying the requirements of any statutes, laws, regulations,
executive orders, consent standards, or codes governing the type of work performed.
3. The service provider is solely responsible for the safety of its own employees while working on County
owned facilities and locations, and in confined spaces. The service provider shall comply with all
regulations relating to federally mandated industrial safety, equipment tag out, and environmental
control and shall perform atmospheric safety certification when work is required in unventilated
(confined) spaces, as well as any requirements being implemented at the different facilities.
4. The service provider shall be responsible for obtaining any permits and licenses that may be required by
his personnel to support tasks performed under this contract, including any associated fees.

BL132-26 PAGE 5
5. The service provider shall ensure that all service provider personnel performing electrical and/or electronic
work are CPR certified.
6. The service provider shall ensure that all service provider personnel performing electrical and/or electronic
work are properly regulated, trained, equipped, and certified.
L. Gwinnett County reserves the right to purchase and furnish service provider with supplies, materials, and any
other items needed to begin and/or complete a project under this contract.
M. Service provider shall be responsible for safety conditions during the contract period, including the placing
of any needed barriers or signs, lock out equipment, and provision of personal protective safety
equipment.
N. USUAL AND CUSTOMARY RATES FOR SERVICE AND REPAIR CONTRACTS: In maintenance, repair and
service contracts where total costs are not fixed but are based upon time and materials only; then, Gwinnett
County reserves the right to verify that the service provider's prices and time to complete tasks are not in
excess of usual and customary rates typically charged in the industry for the work requested. Should the
County discover that the service provider is charging in excess of the usual and customary rates, then the
County reserves the right to award such work outside the contract.
O. SECURITY AND BUILDING ACCESS
1. The service provider shall furnish the County a list of all staff that will be working in said facilities. Prior
to the DDR authorizing any personnel to work inside secure facilities, the County reserves the right to
conduct employment, background, driving, and a criminal history checks. The service provider must
submit, if requested by the DDR, the following documentation for each employee being considered for
clearance:
a. A copy of the Department of Homeland Security I-9 Employment Eligibility Verification for the person for
whom authorization is sought. This form shall be the form submitted by the employee at the start of
his or her employment with the firm.
b. Copy of an unexpired and acceptable Document of Identity as listed in the I-9 Form.
c. Instructions regarding Employment Eligibility Verification. If applicable, a copy of an E-Verify Program
form for the person for whom authorization is requested. This form must have the notation
"Resolved/Authorized" in the Resolution Section. This requirement applies to employees hired since
January 1, 2008.
d. A signed County Consent Form authorizing the County to run a criminal history and driver history check
on the person for whom authorization is requested.
2. If these materials are not provided in full, the service provider will be notified that the subject employee
cannot be considered. If the review of information indicates fraudulent documents, criminal history, or any
cases pending in the Gwinnett County Court system, the subject employee also will be rejected.
3. For work on most of the facilities listed herein, it will be necessary for the County to have personnel at the
facility location to provide access to the contractor. Prior to the start of services, the DDR will provide
instructions and guidance on procedures for insuring accessibility and will ensure that all pertinent contact
information is provided to the service provider.
4. Sheriff's Office Specific: The schedule for inspections and repairs for the Gwinnett County Sheriff's
Office is Monday through Friday from 6:00 AM to 4:00 PM. Inspections, maintenance, and service visits
should be scheduled during these hours and coordinated with the GCSO Maintenance Department in
advance. Because this is a secure facility, contractors will be required to follow all

BL132-26 PAGE 6
facility security and access procedures. This includes checking in at the designated entrance, providing
proper identification, completing required security screening, and following facility procedures for tools
and equipment. An escort will be provided for each scheduled visit. Contractors will be escorted while
working in secured or restricted areas of the facility. Any work that needs to be performed outside
normal hours must be coordinated and approved in advance. Contractors should plan their work to
minimize disruption to daily facility operations.
P. Compensation to the service provider for service request work will be based on the hourly labor rates
provided in the bid for the contract, the actual cost of parts, materials, and equipment plus a percentage
mark-up indicated in the same bid (but not to exceed 10% for parts and materials, and 10% for sub-
contractors). The hourly labor rates on the Bid Schedule shall include all costs associated with transportation
by service vans and trucks as well as all costs for rental equipment hand tools, power tools, ladders, carts,
testing equipment, and miscellaneous items and consumables. Hourly labor rates shall begin when the
service provider's personnel reaches the service site and shall end when leaving the service site. Overtime
rates may be charged for time outside of the "normal hours" specified in these documents and the bid. The
County shall not be charged for labor hours associated with the provision of cost estimates and proposals.
Q. Service provider will report to the job site and access the work to be performed. If the work can be finished that
day and the total cost is to be less than $500 then the contractor will complete the work and submit an invoice
to Gwinnett County. If the work cannot be finished that day or is over $500 then an estimate must be provided.
This estimate shall detail labor costs by item number, labor rate; supplies, parts, and materials; and shall
indicate estimated completion date and time for the project.
R. Invoices shall include the authorizing Purchase Order number and the contract number. All labor costs must
be tied to the rates bid in the Bid Schedule. A copy of the contractor's supply invoices for any part/material
should be attached to the invoice when submitted for payment.
S. Service provider shall be responsible for providing own toilet facilities and fresh drinking water at remote
sites where such facilities are not available.
T. Service provider may have limited use of 120-volt single phase, 208-volt 3-phase or 230-volt 3-phase electric
power, and water taps, where available.
IV. SPECIFICATIONS
A. The service provider shall perform all work in strict accordance with manufacturer's published
recommendations and instructions, unless the DDR determines that approved deviations will be for the benefit
of the project.
B. ASSESSMENTS
1. Service provider will report to the job site and access the work to be performed. If the work can be finished
that day and the total cost is to be less than $500 then the service provider will complete the work and
submit an invoice to Gwinnett County. If the work cannot be finished that day or is over $500 then an
estimate must be provided.
2. Assessments shall cover onsite inspection of the equipment for the following:
a. Aesthetic condition
b. Witnessing of operation or establishing reasons for non-operation of equipment.
c. Inspections shall be from the air/water inlets to the air/water outlets and include motors, instruments,

BL132-26 PAGE 7
equipment isolation valves and disconnects, base plates, tanks, pipework, drains any other items
associated with the direct operation and performance of the equipment.
d. Checking all fluid levels and any oil, lubricant of air leaks.
e. Testing of operating inputs/outputs to establish if equipment is operating within the manufacturers
stated performance criteria.
f. Troubleshooting if operational issues are observed.
C. ROUTINE SERVICING
1. Routine servicing/preventive maintenance shall be performed onsite and in accordance with manufactures
maintenance requirements specific to the Equipment set forth in the attached schedule.
2. Generally, routine servicing of equipment shall be from the air/water inlet to the air/water outlet. It shall
cover the following where applicable:
a. Bearings and lubrication
b. Pedestal mounts
c. Drive motors
d. Flywheels
e. Change belt
f. Inlet/inline filters and housings
g. Pulsation bottles
h. Dryers/coolers/heaters as applicable
i. Change oil/water separators
j. Non-baseplate mounted Dewpoint monitors
k. Pace Valves
l. Cooling towers
m. Pneumatic and manual drain valves
n. Plate and Frame heat exchangers
o. Line Reactors
p. Receiver tanks
q. Intelligent Energy Optimizers (IEO's)
r. Spin Type water filtration

BL132-26 PAGE 8
s. Flow valves
t. Change oil and oil filters
u. Change air filter
v. Inspect incoming voltage
w. Inspect torque on pulley nuts and screws
x. Clean the crankcase and strainer screen
3. Routine servicing may also require minor adjustments to the operating control system (VFDs, set points,
equipment safety protection system, etc.) to optimize operation following servicing.
4. The designated department representative shall be responsible for ensuring that servicing is arranged in
accordance with the specific manufacturer's maintenance schedule.
5. Servicing requires provision of all lubricants, replacement of the components indicated in the
manufacturer's operation manual and adjustment of any items to ensure proper operation of the
equipment.
6. Service provider shall provide all labor, tools, etc., and undertake all work required to complete the
routine maintenance requirements identified by the manufacturer.
7. Service provider shall have on hand all the components necessary to complete routine servicing in a single
trip. In the event that additional issues that need to be addressed over and above the routine servicing,
these shall be communicated to the designated department representative as soon as possible. DDR will
instruct service provider to either continue with the repairs or provide a cost for undertaking the repairs
at a later date.
8. Service provider to provide cost estimates of any additional repair work identified during routine servicing.
D. REPAIRS
1. Cost estimates for repairs shall be provided by the service provider on all work that cannot be completed
during the initial assessment visit or work expected to exceed $500. The work must be approved, and a
PO issued before work can continue.
2. Repairs shall include all materials, replacement of worn or defective components, all lubrication,
adjustment, start up and commissioning.
3. It is preferable that all repairs be undertaken onsite. Where a component or element requires repair in a
specialist workshop, service provider shall be responsible for the removal of the component,
transportation to the offsite facility, ensuring the repairs are undertaken timeously and to the appropriate
quality standards, transport back to the site, re-installation and any subsequent testing and calibration.
4. Typical repairs that may be required to be undertaken off site are repairs to motors, and complete
compressor rebuilds.
E. REPLACEMENT
1. In the event that repair of an existing compressor or dryer is deemed not cost effective by the County,
the service provider shall be requested to submit a cost for removal of the existing equipment,
purchasing, installation testing and commissioning of the new equipment.

BL132-26 PAGE 9
2. New equipment shall be preferably from the same manufacturer. However, alternatives of equal or better
that meet the operating conditions may be offered for review and approval by the DDR.
3. The new equipment specific requirements shall be provided in a request for a quotation.
4. Unless otherwise stated, the existing electrical supply connection shall be used.
5. Air delivery, drain and other pipework shall be connected to the existing pipework as applicable.
6. New equipment shall be installed in accordance with the manufacturer's requirements.
7. A representative from the equipment manufacturer may be required to be present during testing and
startup and may be required to sign a Manufacturers Certificate of Proper Installation in conjunction with
the service provider after successful operation of the new equipment for a period of 14 days.
8. Service provider is to coordinate disposal of old equipment with Gwinnett County.
F. PRODUCTS/COMPONENTS
1. All replacement components shall be in accordance with the equipment manufacturer's requirements or
identified part number.
2. It would be preferable to purchase components directly from the equipment manufacturer. However,
alternate components from other manufacturers of equal or better-quality meeting the equipment
performance criteria and standards shall be acceptable if approved by the DDR.
3. Compressed air equipment from the manufacturers shown (but not limited to) in Attachment C are to
be covered under this Contract.

BL132-26 PAGE 10
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN BID BEING REJECTED.
Bid Schedule
ITEM ESTIMATED # HOURLY
DESCRIPTION EXTENDED PRICE
# OF HOURS RATE
SECTION A
1 Preventative Maintenance - Regular Hours 183 $ /hr $
2 Preventative Maintenance - Over Time 10 $ /hr $
3 Reciprocating Unit Repair - Regular Hours 83 $ /hr $
4 Reciprocating Unit Repair - Over Time 12 $ /hr $
5 Oil Flooded Rotary Repair - Regular Hours 65 $ /hr $
6 Oil Flooded Rotary Repair - Over Time 6 $ /hr $
7 Oil Free Rotary Repair - Regular Hours 45 $ /hr $
8 Oil Free Rotary Repair - Over Time 6 $ /hr $
9 Dryer Repairs - Regular Hours 53 $ /hr $
10 Dryer Repairs - Over Time 7 $ /hr $
SECTION A TOTAL $
A B (A x B) + A
APPROX.
ITEM
% ABOVE
# DESCRIPTION ANNUAL ESTIMATED ANNUAL COST
COST
SPEND
SECTION B
Parts, Supplies and Materials Mark-up (NOT TO EXCEED 10%)
1 $43,500.00 $
Mark-up on new complete units from manufacturer (NOT
2 $130,000.00 $
TO EXCEED 10%)
SECTION B TOTAL $
GRAND TOTAL (SECTION A + SECTION B) $
COMPANY NAME____________________________________________________________________________