Fire Alarm Sensitivity and Emergency Lighting Testing

Location:	Pennsylvania
Posted:	Apr 1, 2026
Due:	Apr 8, 2026
Agency:	Housing Authority of the City of Pittsburgh
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Solicitation No:	IFB#300-14-26
Publication URL:	To access bid details, please log in.

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Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-14-26

Fire Alarm Sensitivity & Emer. Light Testing

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BID

IFB #300-14-26

Fire Alarm Sensitivity & Emergency Lighting Testing

RESPONSES DUE:

April 8, 2026 @ 11:00 a.m.

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-14-26

Fire Alarm Sensitivity & Emer. Light Testing

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BIDS

for

Fire Alarm Sensitivity & Emergency Lighting Testing

TABLE OF CONTENTS

PART 1 - SCOPE OF WORK, INSTRUCTIONS AND CONDITIONS ……………………….…....3

I. SCOPE OF WORK: DEVELOPMENTS; IFB CONTENT …………………………..….…3

II. INSTRUCTIONS TO BIDDERS ……………………………………………………………3

III. SPECIAL CONDITIONS AND INSTRUCTIONS ………………………………………...12

PART 2 - REPRESENTATIONS AND CERTIFICATIONS OF BIDDERS …………………..…..14

PART 3 - CONTRACT TERMS AND CONDITIONS ………………………………………….…...20

LIST OF ATTACHMENTS………………………………………………………………………..…...33

Any bid or proposal received from a contractor that does not contain such

certification and back-up documentation supporting the MBE/WBE and

Section 3 participation plans acceptable to HACP may be deemed non-

responsive.

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-14-26

Fire Alarm Sensitivity & Emer. Light Testing

Pre-Bid HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

INVITATION FOR BIDS

for

Fire Alarm Sensitivity & Emergency Lighting Testing

IFB #300-14-26

PART 1 - SCOPE OF WORK, INSTRUCTIONS, AND CONDITIONS

SCOPE OF WORK; DEVELOPMENTS: IFB CONTENT.

I.1. SCOPE OF WORK: The Housing Authority of the City of Pittsburgh (hereinafter referred to as “HACP”), is a

federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing. HACP is

issuing this Invitation for Bids (“IFB”) for qualified and interested business firms to submit sealed bids to provide Fire

Alarm Sensitivity & Emergency Lighting Testing and other related work requested by HACP in accordance with

Attachment 1 and 2, titled “Bid Sheet and “Specifications.”

I.2. CONTENT OF IFB: This IFB consists of this document and Attachment Nos. 1 - 15, which are attached hereto

and incorporated herein.

II. INSTRUCTIONS TO BIDDERS:

II.A. ISSUE DATE: March 9, 2026

II.1. SUBMISSION DEADLINE: Bids must be received by 11:00 a.m. Eastern Time on April 8, 2026. It is

the bidder’s responsibility to ensure that the bid is delivered prior to the designated time and date. Bids which for any

reason are not delivered within the deadline will not be considered and will be returned unopened.

II.2. PLACE OF SUBMISSION: The original signed bid sheet and all supporting documents and required

information, must be executed and submitted in a sealed envelope. The face of the envelope shall be clearly marked with

the words Bid Documents, the IFB number, any project title or other identifying number and the bidder's name.

Offers by telegram, telephone, or telecopier, and fax will not be accepted by HACP.

Submit bids to:

Mr. Brandon Havranek

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

Procurement Department

412 Boulevard of the Allies, 6th Floor

Pittsburgh, PA 15219

(For Questions Only)

Brandon.Havranek@hacp.org

HACP will also accept online submissions for this Invitation for Bid in addition to accepting submissions at our

412 Boulevard of the Allies office. For respondents wishing to submit online, please go to the following web

address to upload documents:

https://www.dropbox.com/request/G6kxbs3fBIZHABOZwolv

Please include your name and email address when prompted before submitting and upload all relevant

attachments in the same document. Formatting for online submission should be organized in the same manner

as submitting the information via a flash drive.

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-14-26

Fire Alarm Sensitivity & Emer. Light Testing

The title of the uploaded bid shall be as follows:

[Full Company Name] _IFB #300-14-26_Bid

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2… etc. to the end

of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh will only be

accepting physical bids dropped off in person from 8:00 a.m. until the bid opening time of 11:00 a.m. on

April 8, 2026, in the lobby of 412 Boulevard of the Allies, Pittsburgh, PA 15219 at the One Stop Shop.

Sealed bids may still be mailed via USPS at which time they will be Time and Date Stamped at 412 Boulevard

of the Allies, 6th Floor, Pittsburgh, PA 15219. All bids must be received at the above address no later than

11:00 a.m. on April 8, 2026, regardless of the selected delivery mechanism.

II.3. PRE-BID MEETING: A non-mandatory pre-bid meeting will be held during which prospective bidders will

have an opportunity to ask questions concerning this IFB. Prospective attendees are asked to be prompt.

A pre-bid meeting will be held via Zoom; on March 24, 2026 at 11:00 a.m. Please see access

information below:

Join Zoom Meeting

https://hacp-org.zoom.us/j/83816376231?pwd=4KvaxiC6r7bMUn785AhKv9btUFaxHo.1

Meeting ID: 838 1637 6231

Passcode: 983062

Dial in:

+1-312-626-6799 US (Chicago)

II.4. BID OPENING DATE: April 8, 2026, at 11:00 a.m.

Join Zoom Meeting

https://hacp-

org.zoom.us/j/4538787873?pwd=F6pIyOtI3pQoCpabJCAZ45S3QJpNHO.1&omn=87571475298

Meeting ID: 453 878 7873

Passcode: 126770

Dial in:

+1 301 715 8592 US (Washington D.C)

All interested parties are encouraged to attend the bid opening.

II.5. INQUIRIES: Any prospective bidder who has questions regarding this IFB or desires an explanation or

interpretation of any part of the solicitation, statement of work, and specifications, etc., must request it in writing to HACP

at the address noted in Paragraph II.2 above. Such questions and requests for interpretations must be received by HACP

no later than March 25, 2026, at 11:00 a.m. Inquiries must reference the IFB number and title, and the date for receipt

of bids.

(a) No oral explanation or interpretation will be provided to any bidder. No interpretations shall be

considered binding on HACP unless provided in writing by HACP.

(b) Any information provided to a prospective bidder concerning this solicitation will be furnished promptly

to all other prospective bidders as a written addendum or amendment to the solicitation if that information

is necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders.

Housing Authority of the City of Pittsburgh

Invitation for Bid IFB #300-14-26

Fire Alarm Sensitivity & Emer. Light Testing

Addenda and amendments will also be on file in the offices of HACP at least seven (7) days before the

closing date. All bidders will be bound by such addenda or amendments, whether or not they are received

by the bidders. HACP reserves the right to issue addenda or amendments on its own, irrespective of

whether questions or requests for interpretations were received from prospective bidders.

amendments to the solicitation shall not constitute a change to the solicitation.

II.6. BID PREPARATION: (a) Bidders are expected to examine all IFB documents including the instructions,

required certifications, specifications, product descriptions and contract terms and conditions. Failure to do so will be at

the bidder’s risk.

(b) All bids must be submitted on the bid forms provided by HACP. If such forms are provided, they shall

be marked as an attachment and included as part of the IFB. (See Attachment 1)

certifications and other documents. If the solicitation requires bidding on all items, failure to do so will disqualify the bid.

If bidding on all items is not required, bidders should insert the words "NO BID" in the space provided for any item on

which no price is submitted, or otherwise clearly indicate which items on which bids are provided if no particular format

is provided by HACP. (See Attachment 1)

(d) Bidders must include evidence of their capacity to be legally bound by contract such as a copy of a valid

certificate of incorporation or organization from the appropriate government agency of the State in which the bidder is

incorporated or organized.

II.7. BUILD AMERICA, BUY AMERICA (BABA) ACT REQUIREMENTS: By receipt of a contract

award, it shall be the responsibility of the successful bidder to agree, certify, and eventually show proof that the

work and products provided and installed by the contractor are in full compliance with the requirements of the

noted Act. More information can be obtained at the following link: https://www.hud.gov/baba.

II.8. EXECUTION OF BID: The original bid which must contain a manual original signature of an authorized

representative of the bidder and accompanied by evidence of that agent's authority. All corrections or erasures made on

the bid must be initialed by the authorized representative of the bidder who signed the bid. The bidder’s legal company

name must appear on the cover sheet. The bid must include all documents, materials and information required herein.

(Bidders should retain an additional copy for their records).

II.9. CONFIDENTIALITY: All bids received shall remain unopened and held confidential until the date and time

of the public opening of bids. Bidders are advised that bids received by HACP shall be included as part of the official

contract file. Therefore, any part of the bid that is not considered privileged under any applicable Federal, State or local

law shall be open to public inspection. The provisions of applicable Federal, State and local laws shall govern the

confidentiality of bids notwithstanding anything contrary to this provision stated in the bid.

II.10. TIME AND ORDER OF WORK: The successful bidder and HACP shall agree upon a schedule of time and

order of work to ensure prompt completion of the services to be provided. HACP shall issue a Notice to Proceed to the

successful bidder before work may commence. The successful bidder must agree to complete and be capable of

completing all work required by the agreed upon completion dates. Failure of the successful bidder to adhere to the

agreed schedule and completion dates shall be a material breach of the contract.

II.11. COST OF PREPARATION OF BID: All costs incurred, directly or indirectly, by the bidder in responding to

or inquiring about this IFB, including, travel, preparation, communication, consultation, design, submission, and

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.