Request for Proposal - Adobe Licensing Renewal

Location:	Illinois
Posted:	Nov 3, 2025
Due:	Nov 21, 2025
Agency:	City of Lake Forest
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
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Request for Proposals

Adobe Acrobat Licensing Renewal

ISSUE DATE: 11/03/2025

PROPOSAL DEADLINE: 11/21/2025, 4:30 PM CENTRAL

PROPOSALS RECEIVED AFTER THE DEADLINE WILL NOT BE

CONSIDERED RESPONSIVE

Proposal Submission Summary

Submit:

1. One (1) Proposal (PDF Format Preferred) which includes

a. General Certifications Form (RFP Attachment A)

Send to:

City of Lake Forest

Sealed Proposal: Adobe Licensing Renewal

Cameron Burrell, Director of IT

800 N. Field Drive

Lake Forest, IL 60045

Effective immediately upon release of this Request for Proposals (RFP) and until notice of contract award, all

communications from proposers regarding this RFP shall be directed to the City designee:

Cameron Burrell, Director of IT

burrellc@cityoflakeforest.com

The City or designee shall distribute all official changes, or notices relating to the requirements of this RFP.

Proposers relying on information from other sources do so at their own risk.

Schedule

Milestone

Deadline for Clarification Questions

City Distributes Final Addenda

Vendor Proposals Submission Deadline

Contract Award

Timeframe

11/14/2025

11/17/2025

11/21/2025 by 4:30 PM Central

12/01/2025

Index

1 Scope of Work ...........................................................................................................................................3

2 Submission Procedures ...........................................................................................................................3

3 Proposal .....................................................................................................................................................4

4 Contract Terms & Conditions .................................................................................................................4

5 Attachments..............................................................................................................................................6

5.1

Attachment A – General Certification ...............................................................................................................................................................................6

The City of Lake Forest

Request for Proposals

1 Scope of Work

The City of Lake Forest, Illinois (City) is soliciting proposals from qualified value-added resellers to submit a

proposal to renew the City’s Adobe Acrobat VIP Select Agreement Government enrollment necessary to keep

current on our Adobe Acrobat software offerings. The City’s current contract will be expiring on December

31st, 2025.

1.1 Desired Functionality

The Desired Functionality section identifies functionality that the City would like to have if the product being

presented has that capability. A submitted proposal should include the total cost of purchasing the minimum

products and quantities listed:

Adobe Product

Acrobat Pro

Creative Cloud All Apps

InDesign

Photoshop

Quantity

 Please provide a detailed breakdown of the proposed costs and include a price guarantee period.

 City qualifies for VIP Select discount level. Proposal should include this 3-year committed discount option

from Adobe, to be paid annually.

 Additional licenses purchased through the agreement will be provided at rates provided.

2 Submission Procedures

2.1 RFP Clarifications and Questions

If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of this RFP,

they may submit to the City a written request for an interpretation thereof.

Proposers are responsible for securing any and all addenda issued on the City’s website.

2.2 Proposal Evaluation Process

In order to be considered responsive, Proposals must be submitted by the due date and time and contains an

original signature of a company officer on the General Certification Requirements Form.

Responses to this RFP will be evaluated by a City Selection Team consisting of various stakeholders. At any

point in time during the evaluations a Vendor may be excluded from further consideration. The top Proposers

may be asked to provide a system/hardware demonstration and/or professional services interview.

The City of Lake Forest

Request for Proposals

3 Proposal

To facilitate the analysis of responses to this RFP, the Proposer is requested to prepare their proposals in

accordance with the instructions outlined in this section. The proposal should be organized as follows:

3.1 Executive Summary

This part of the response to the RFP should be limited to a brief narrative not to exceed two (2) pages

describing the Vendor’s ability to provide the City’s solicitation identified in this RFP. Vendors must provide

information about their company so that the City can evaluate the Vendor's stability and ability to support the

commitments set forth in response to this RFP.

3.2 Proposed Goods/Services

The requirements defined in Scope of Work contain the overall desired outcomes of the requested goods

and/or services. Each Vendor should review the desired functionality/scope of work requested and respond as

to their availability.

3.3 Cost

 The City will not consider time and materials pricing. Vendors shall provide firm and fixed pricing based on

the functionality and services described.

 Do not use, “To Be Determined,” or similar annotations.

 Vendors may submit multiple versions of pricing forms to reflect multiple proposal options, if offered. The

pricing forms should be clearly named to distinguish each option.

3.4 City Certification Requirements Forms

Include the signed copy of:

 General Certification Requirements

4 Contract Terms & Conditions

The contract will be fully negotiated after a Vendor’s proposal is accepted by the City. Responses to the

contract terms outlined in this section will be considered in the selection process and such terms will be

considered part of the final contract.

The City of Lake Forest

Request for Proposals

4.1 Insurance

The following requirements are baseline standards for insurance to be provided. They may require adjustment

from time to time based on a variety of factors, including the nature, scope, duration, and value of the

procurement, and are subject to approval of the City.

4.1.1 Comprehensive General Liability

4.1.2

With coverage written on an “occurrence” basis and with limits no less than:

$2,000,000 Bodily Injury and Property Damage Combined Single Limit

Coverage is to be written on an “occurrence” basis.

Coverages shall include:

a. - Broad Form Property Damage Endorsement

b. - Blanket Contractual Liability (must expressly cover the indemnity provisions of the Contract)

c. - Independent Contractors

d. - Personal Injury (with Employment Exclusion deleted)

e. - Broad Form Property Damage Endorsement

f. - Bodily Injury and Property Damage

Professional Liability Insurance

 With a limit of liability of not less than $2,000,000 per occurrence and $2,000,000 in the aggregate and

covering the consultant’s errors and omissions.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

description	Opening Date	Closing Date
Request for Proposal - Adobe Licensing Renewal The City of Lake Forest, Illinois (City) is soliciting proposals from qualified value-added resellers to submit a proposal to renew the City’s Adobe Acrobat VIP Select Agreement Government enrollment necessary to keep current on our Adobe Acrobat software offerings. The City’s current contract will be expiring on December 31st, 2025.	November 03, 2025 8:00 AM	November 21, 2025 4:30 PM

Request for Proposal - Adobe Licensing Renewal

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