Notice of RFP 0042-2026 Golf Course Management Addendum 1

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	COUNTY OF HUNTERDON
NOTICE TO PROPOSERSREQUEST FOR COMPETITIVE CONTRACT PROPOSALS
RFP 0042-2026
Addendum #1
July 6, 2026

RFP No. 0042-2026 GOLF COURSE MANAGEMENT AND OPERATION SERVICES FOR THE HERON GLEN GOLF COURSE This RFP was advertised on Wednesday, June 10, 2026. Proposals are to be received, read & recorded on Wednesday, July 15, 2026 at 3:00 p.m. The following information further corrects or clarifies the specification. All information contained in this addendum is considered part of the specification and the proposer further understands that it is bound to this addendum as if it were part of the specification dated June 10, 2026.

An authorized representative of your company shall acknowledge receipt of this information on the Acknowledgment of Receipt of Notice of Addenda form provided in the RFP Package (see Item Six).

Failure to acknowledge and return with your RFP Submission the receipt of any issued addenda for this RFP on the Acknowledgment of Receipt Notice of Addenda form provided in the RFP Package shall be cause for your RFP to be rejected pursuant to                      N.J.S.A. 40A:11-23.2.e.

QUESTIONS AND ANSWERS


Q1.   Round Counts by Player Type/Time Period and associated GF revenue for past 3 years to tie to
Financials provided, by course:
   Weekday / Weekend
   Senior / Junior / 9 holes / 18 holes / Twilight etc.A1: See attached PDFs

Q2.   Full detailed revenues by department for the past 3 years, including golf green fees, cart fees, F&B / alcohol sales, and other revenue

	 A2: See attached PDFs. F&B revenues reflect the County royalties.
Q3.   Full detailed expenses and labor by department and line items for past 3 years, including golf operations, golf course maintenance, food & beverage, general & administrative, etc.

	A3: See attached PDFs. All F&B labor and expenses are the responsibility of the management company.


Q4.   2026 Budget by line item and month if available.

	     A4: The total 2026 budget is $1,935,262.00.


Q5.   2026 YTD revenues and expenses by department

	     A5: See attached PDFs. YTD P&L reflects May actuals.


Q6. Please provide detailed membership information, including membership categories, associated annual dues, initiation fees, cart fee pricing, and a breakdown of rounds played by member type.

	A6: See attached PDF for programming.

Q7.   Capital Needs by Department
   What capital has been spent by department over the past 24 monthsA7(a):(2) GreensMaster Triflex Hybrid Mowers - $75,000 each
(3) Workman MDX - $15,550 each
(2) Tee Releveling - $10,000 total  

   What capital is planned in the next 24 months?A7(b):
-	Restroom renovations (flooring, countertops, hand dryers)
-	Additional Tee releveling, as needed

Q8.   Please provide rates of pay correlation to all job titles of existing staff

A8: The County does not employ any staff for the golf course.  All staff is employed by the management company. The management company is responsible, under the Agreement (provided in response to #20), for the operation and maintenance of the course and uses their management discretion to determine the correct staffing levels, compensation and organizational structure to satisfactorily perform under the contract.  For that reason, the County does not have any information regarding the staffing levels, rates of pay, organizational charts or collective bargaining agreements for golf course staff.  


  


Q9.   Please provide organizational chart of existing staff

A9: The County does not employ any staff for the golf course.  All staff is employed by the management company. The management company is responsible, under the Agreement (provided in response to #20), for the operation and maintenance of the course and uses their management discretion to determine the correct staffing levels, compensation and organizational structure to satisfactorily perform under the contract.  For that reason, the County does not have any information regarding the staffing levels, rates of pay, organizational charts or collective bargaining agreements for golf course staff.    


Q10. Please provide copies of all latest utility bills for the property

          A10: The County pays the gas and electricity bills from the County utility budget.

Q11.  Are liquor licenses, health permits, or vending contracts currently held under the County or        the management company?

	A11: All licenses for F&B are the responsibility of the management company.


Q12. What is the age and overall condition of the irrigation system?

A12: The Irrigation system at Heron Glen is the original system from 2001 when the golf  course was built. Overall, the system is in good condition.

Q13. Have there been any significant upgrades or replacements to the irrigation infrastructure, including the central control system, pump station, or related components? If so, when were these improvements completed?

	A13: The well pumps that fill the irrigation pond have both been replaced one in 2018 and the other in 2021. The irrigation computer and face plates have been upgraded from Toro LTC plus to a newer version called Toro Lynx in 2019.

Q14. What is the current maintenance staffing structure, including the number of full-time and   seasonal employees?
	
A14: The County does not employ any staff for the golf course.  All staff is employed by the management company.  The management company is responsible, under the Agreement (provided in response to #20), for the operation and maintenance of the course and uses their management discretion to determine the correct staffing levels, compensation and organizational structure to satisfactorily perform under the contract.  For that reason, the County does not have any information regarding the staffing levels, rates of pay, organizational charts or collective bargaining agreements for golf course staff.    

      Q15. Can the County provide any information regarding the golf course maintenance operating budget and annual maintenance expenditures?

	A15: All course & grounds financials can be viewed on the yearly P&L statements.
Q16. What are the County's primary objectives for the facility? Is the focus primarily on maximizing financial performance, or are there other strategic priorities such as community access, economic development, environmental stewardship, or enhancing the customer experience?

   A16:     See RFP pg. 13 - Philosophy of County and Intent of Operation
                  See RFP pg. 16 - Mission
       See RFP pg. 30 - Food & Beverage Operations  A.
       See RFP pg. 35 - Annual Operating Budget

Q17.  The facility is reportedly generating approximately $650,000 annually. How are these funds being utilized? Specifically, are these proceeds being directed toward debt service, capital improvements, general fund support, or other purposes?

                  A17: All revenues are returned to the general fund.


Q18. Are there any collective bargaining agreements, union contracts, or labor peace agreements covering current Heron Glen employees? If so, please specify the bargaining unit, contract term, and whether the incoming contractor will be required to offer employment to current employees or honor existing compensation structures.

	A18: The County does not employ any staff for the golf course. All staff is employed by the management company. The management company is responsible, under the Agreement (provided in response to #20), for the operation and maintenance of the course and uses their management discretion to determine the correct staffing levels, compensation and organizational structure to satisfactorily perform under the contract.  For that reason, the County does not have any information regarding the staffing levels, rates of pay, organizational charts or collective bargaining agreements for golf course staff. 

Q19. Procurement Process: Section 5.4 identifies evaluation criteria across Management, Technical, and Cost categories. Please disclose the approximate weighting (percentage