Link to Management of Fine Arts, Crafts, Specialty Food, and Activity Vendors for the City of San Ramon Art & Wind Festival RFQ

Link to Management of Fine Arts, Crafts, Specialty Food, and Activity Vendors for the City of San Ramon Art & Wind Festival RFQ

Question & Answer Document - last updated 2/19/26

Addendum No. 1 - SOQ Deadline updated to 4PM - issued 3/3/25

The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Management of Fine Arts, Crafts, Specialty Food, and Activity Vendors for the City of San Ramon Art & Wind Festival services. The San Ramon Art & Wind Festival will take place annually on Sunday and Monday of Memorial Day weekend from 11 a.m. to 6 p.m. in Central Park. The festival features over 150 fine arts & crafts vendors, entertainment on four stages, professional kite flying demonstrations, a free kite making workshop, children’s activity areas, a community resource area, and food booths that are

operated by local non-profit groups.

Requests for Information. Questions or objections relating to the RFQ, Agreement, the

attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Mae Mlyniec, Program Manager, at mmlyniec@sanramon.ca.gov by 4:00 p.m., February 20, 2026 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Submittal Instructions. SOQs must be received by the City by or before March 5, 2026

at 4:00 p.m. (“SOQ Deadline”). Respondent must submit one original and two (2) identical copies of the SOQ in a sealed envelope labeled with Respondent’s name and return address, marked “SOQ for Management of Fine Arts, Crafts, Specialty Food, and Activity Vendors for the City of San Ramon Art & Wind Festival,” and addressed as follows:

City of San Ramon

ATTN: City Clerk

7000 Bollinger Canyon Road

San Ramon, CA 94583

The SOQ may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the SOQ Deadline. Late submissions will be disregarded.

Planned RFQ Schedule. The following schedule is provided for planning purposes based

on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ:

• RFQ Issued: February 3, 2026
• Request for Information Deadline: February 20, 2026 by 4PM
• Statement of Qualifications Deadline: March 5, 2026 by 4PM
• Interviews (if requested by City): March 9, 2026
• Notice of Selection: March 11, 2026
• Commence Services: March 13, 2026