Community Based Child Abuse Prevention Awareness Campaign

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL No. 2026-SSA-CFS-CBCAPAC

for

Community Based Child Abuse Prevention

Awareness Campaign

RESPONSE DUE

by

2:00 p.m.

on

May 26, 2026

through

Alameda County Social Services Agency / Contracts Office

Attn: Ramil Rivera

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

or

Schedule an appointment to drop off your submission before May 14th.

Alameda County is committed to reducing environmental impacts across our entire supply chain. Please print only what you need, print double-sided, and use recycled-content paper if printing this document.

CALENDAR OF EVENTS

REQUEST FOR PROPOSAL No. 2026-SSA-CFS-CBCAPAC

COMMUNITY BASED CHILD ABUSE PREVENTION AWARENESS CAMPAIGN

NOTE: All dates are tentative and subject to change.

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL No. 2026-SSA-CFS-CBCAPAC

SPECIFICATIONS, TERMS & CONDITIONS

for

COMMUNITY BASED CHILD ABUSE PREVENTION AWARENESS CAMPAIGN

TABLE OF CONTENTS

Page

ATTACHMENTS

ATTACHMENT No. 1

BID RESPONSE PACKET

STATEMENT OF WORK

INTENT

It is the intent of these specifications, terms, and conditions to describe the Community Based Child Abuse Prevention Awareness Campaign services being requested by the Alameda County Social Services Agency (ACSSA). The qualified vendor will have the expertise and capacity to provide services that meet identified priority areas.

The County intends to award a three (3) year contract (with the option to renew for two (2) years) to the Bidder selected as the most responsive and responsible Bidders whose response conforms to the RFP and meets the County's requirements.

SCOPE

ACSSA seeks proposals from qualified bidders to conduct a public awareness and education campaign that aims to increase awareness of strategies and resources to prevent child abuse and neglect among residents of Alameda County. Specifically, the campaign should increase public awareness of ways families can get concrete support, achieve and maintain economic stability, access to quality educations, access to quality health care, create and maintain safe spaces in their homes and community and have strong positive connections within their communities. These are the conditions that impact the well-being of children and their families. Strengthening a family's ability to meet these needs and minimizes risks to children and reduces the likelihood of child welfare involvement. The proposed public awareness and education campaign strategy is at the discretion of the applicant bidder but must include clearly delineated timelines regarding all outcome efforts. Outcome efforts must include but are not limited to: multimedia approaches (e.g. print media, social media), ongoing CAPC website maintenance, and providing content for the Alameda County SSA Cal Prevents website (This is a private group for Alameda County providers).

The proposed public awareness and education campaign must include a community education event, and the proposal must clearly articulate how it will achieve the goals and outcomes specified in this RFP as well as address the priority service areas as outlined in this RFP. Proposals should include a detailed description of the countywide culminating event during Child Abuse Prevention Month in April. Proposals should describe how your agency will track the number of families attending the event and the number of fair attendees who become more informed about child abuse and the services available to assist families at risk.

The proposed public awareness and education campaign must also include information for audiences to learn more about child abuse prevention. The campaign must also provide information on how to connect families and providers with community-based resources through Community Pathways (see below) and other agencies in the prevention network service array. This includes collaborations with other organizations to lead the campaign into concrete outcomes

Another Road to Safety (ARS) Community Pathways is an alternative response program designed to prevent unnecessary child welfare agency involvement. By making referrals to ARS Community Pathways, families and providers can access resources through community supporting (510-244-3047) and prevent child maltreatment. ARS services are provided by A Better Way Inc.

The Contractor will attend the quarterly Comprehensive Prevention Plan (CPP) meeting to remain engaged in Alameda County's System Improvement Plan (SIP) for prevention services. The Contractor is strongly encouraged to attend the Statewide Convening to collaborate with other Prevention providers.

The applicant bidder is highly encouraged to be creative and to provide strategies that are novel, unique, and that aspire to attract, engage, and refer for supportive services to the geographically widest and most diverse children and families in Alameda County. Applicant bidder's engagement and support strategies should ensure that they are culturally and linguistically sensitive to the needs of the diverse residents of Alameda County.

The Contractor's performance will evaluated at regular intervals, and at minimum, annually. Any contract renewal is subject to the availability of funding as well as acceptable contract performance. In consultation with the Agency, and with each annual evaluation of Contractor's performance, the Contractor will be required to provide an updated public awareness and education campaign that is consistent with bettering the outcomes and data from the prior year's efforts, including the planning and execution of the annual community education event recognizing Child Abuse Prevention Month.

Goals and Outcomes. Funding for this RFP is made available through the Community Based Child Abuse Prevention (CBCAP) program. The purpose of the CBCAP program is to:

Support community-based efforts to develop, operate, expand, enhance, and coordinate initiatives, programs and activities to prevent child abuse and neglect;

Support the coordination of resources and activities to better strengthen and support families to reduce the likelihood of child abuse and neglect;

Provide the community at large with information, resources, referrals, or access to services that will increase awareness and prevent child abuse and neglect issues from occurring;

Foster understanding, appreciation and knowledge of diverse populations to effectively prevent and treat child abuse and neglect; and

Support current Child Abuse Prevention, Intervention, and Treatment (CAPIT) service providers, our differentiated response program Another Road to Safety, and other community-based providers by increasing public and community awareness of their services, programs, and support available to children and families that prevent and mitigate issues related to potential child abuse/neglect.

Successful applications will demonstrate strong community partnerships, and measurable community impact that includes:

Providing linkage activities that are universal.

Promoting community inclusion.

Educating and informing community members about child abuse prevention and education increasing child abuse awareness.

Promoting healthy parenting skills and strengthening families via the support and development of one or more of the five protective factors (see S through W below).

Connecting with new partners, network services and referrals, thus avoiding wasteful duplication;

Improving access to other formal and informal resources available within communities;

Addressing social determinants of health and well-being that create an environment that can lead to child abuse and neglect

Fostering the development of a continuum of preventative services for children and families including collaboration at all levels - public, private, state, and local, including parents in leadership roles;

No barriers - all families are welcomed to seek support;

Providing linkages for parents seeking early comprehensive support services;

Increasing family stability, resilience and community connection;

Focusing on existing strengths and promoting continued growth and development.

Fostering parent leadership and empowering parents to identify existing resources in their community, support and strategies to help them parent more effectively.

The public awareness campaign and community education event should be guided and developed by supporting the five Protective Factors identified by the Center for the Study of Social Policy (http://www.cssp.org/reform/strengthening-families) regarding the prevention of child abuse and neglect:

Parental Resilience: Managing stress and functioning well when faced with challenges, adversity and trauma.

Social Connections: Positive relationships that provide emotional, informational, instrumental and spiritual support.

Knowledge of Parenting and Child Development: Understanding child development and parenting strategies that support physical, cognitive, language, social and emotional development.

Concrete Support in Times of Need: Access to concrete support and services that address a family's needs and help minimize stress caused by challenges.

Social and Emotional Competence of Children: Family and child interactions that help children develop the ability to communicate clearly, recognize and regulate their emotions and establish and maintain relationships.

Priority Services. The following are the County's priority service areas and proposals should demonstrate an understanding of the problem and provide compelling strategies that address these priority service areas.

Awareness and educational activities such as developing awareness campaigns, child abuse prevention fair and/or tabling at community events, expanding online/social media presence of community resources, community forums/events on child abuse prevention, expanding or increase advertising of supports and services available to families via print and online media (inclusive of the Child Abuse Prevention website redesign).

Outreach events and activities that provide primary prevention service linkages, which are universal programs and strategies that are available to all families.

Content development, update and redesign of the Child Abuse Prevention website (https://www.alamedacountycapc.com) with technical support from the County's Information Technology Department (who will update and maintain the website as instructed). Content on the website shall focus on promoting awareness, education, and prevention of child abuse/neglect. Posted information should be current and accurate and provide active links to resources for families to access needed services and support to ensure child safety, permanence, and well-being and to prevent families from coming to the attention of the Department of Children and Family Services.

Activities that foster community engagement and networking through community projects and events that focus on strengthening bonds between families, neighbors, local government, school systems, and other community stakeholders. This includes active participation in the County's Comprehensive Prevention Plan (CPP) Stakeholders group, which is a work group of community stakeholders engaged in providing prevention services in the county.

Activities that encourage participation from a variety of agencies and members of the community.

Target Populations. The services being procured in this solicitation are intended for the general population living in Alameda County as well as vulnerable families at risk of child abuse and neglect. Those families include but are not limited to the following:

Parents (all parents, new parents, teen parents, etc.)

Parents of and/or children with disabilities

Racial and ethnic minorities

Members of underserved and underrepresented groups

Fathers

Unhoused families and those at risk of homelessness

Unaccompanied homeless minors

Adult former victims of child abuse and neglect or domestic violence

Commercially sexually exploited children (CSEC)

Lesbian, gay, bisexual, transgender, queer, questioning, intersex youth and minors

BACKGROUND

The County of Alameda believes that children are its most precious resource and therefore endeavors to protect and support children and families throughout the County by working to reduce the prevalence of child abuse and neglect. Child abuse and neglect prevention and intervention programs help to protect children, stabilize families and assist children and youth to become healthy and productive adults.

The vision of the ACSSA is that all County children will have the opportunity to grow and develop in safe, healthy, nurturing and stable homes and that all children will receive the support and security that a family, an extended family, or an alternative family can provide.

The CBCAP program, through its community partners, helps educate and strengthen families to have concrete support in times of need, increases parental resiliency and reduces incidences of child abuse and neglect by acting as an information conduit or linkage to the community regarding available resources, supports, and services. In addition, the County is in the process of implementing a Comprehensive Prevention Plan (CPP) through collaboration with community stakeholders and County agencies such as Alameda County Probation, Alameda County Behavioral Health, Alameda County Office of Education, Alameda County Public Health, and others. CBCAP goals and outcomes are both informed and enhanced by this and other collaborations.

In accordance with the allocation formula contained in California Welfare and Institutions (W&I) Code Section 18966.1(a), CBCAP funds are allocated annually to counties who have applied for the funds. The allocation formula is published in the annual County Fiscal Letter along with each county's allocation. The CBCAP program is specifically authorized to foster the development of a continuum of preventative services for children and families through State and community-based partnerships and public-private partners.

CBCAP programs were established by Title II of the Child Abuse Prevention and Treatment Act (CAPTA) Amendments of 1996, which was originally enacted in 1974. This Act was most recently amended and reauthorized on December 10, 2010, by the CAPTA Reauthorization Act of 2010 (P.L. 111-320).

All services provided must adhere to program requirements and regulations set forth in an informational flyer by the California Department of Social Services through the Office of Child Abuse Prevention. CBCAP funds should be used to support primary prevention (universal) programs and strategies which are available to all families, as well as secondary (targeted) prevention efforts, which target children and families at risk of abuse or neglect.

County of Alameda Board of Supervisors are authorized to designate a local voluntary commission, board, or council to carry out the purposes of legislation establishing the Trust Fund. Accordingly, the Board appointed the Child Abuse Prevention Task Force, an advisory board, through the Alameda County Child Abuse Prevention Council, as the body responsible for administering funds through a competitive selection process (RFP). Final funding decisions are made by the Board.

To fulfill the requirements of the state legislation, the Alameda County Child Abuse Prevention Task Force participates in the following:

Conducting community needs assessments and site monitoring for contracts receiving funds.

Setting priorities for funding

Collaborating with the County to provide recommendations to the Board regarding funding priorities for child abuse prevention

BIDDER QUALIFICATIONS

BIDDER Minimum Qualifications

Bidder must be regularly and continuously engaged in the business of providing or supporting community-based child abuse prevention, intervention, and treatment services/efforts for at least five (5) years, which must be clearly stated or demonstrated in the bid response. OR

Bidder and all key personnel assigned to the project must be regularly and continuously engaged in the business of providing or supporting community-based child abuse prevention, intervention, and treatment services/efforts for at least five (5) years which must be clearly stated or demonstrated in the bid response.

Bidder must be an established community-based organization or public or private profit or non-profit organization with existing and developing relationships with other agencies whose focus is or actively supports the prevention of child abuse or neglect. All non-profit agencies must be incorporated in the State of CA and hold, or be in the process of securing, IRS 501c3 tax status.

Bidder must possess all permits, licenses, and professional credentials necessary to supply products and perform services specified under this RFP. Unless noted otherwise in the RFP, for example the item(s) stated above, including any Addendum, Bidder is not required to submit copies or verification of the permits, licenses and credentials; however, Bidder must provide such proof if requested by County.

SPECIFIC REQUIREMENTS

Contractor must be responsible for developing and executing a public awareness and education campaign that includes a community education event to take place during Child Abuse Prevention Month in April of each year which is focused upon the achievement of the following outcomes:

Increased public knowledge, education, and awareness regarding child abuse prevention services, child abuse prevention efforts, and all support available within the county,

A plan and active efforts to assist local agencies in the increased level of collaboration, linkage, or service referrals across agencies operating to service families within Alameda County, inclusive of the CAPIT Service Providers,

Provide information available to the public regarding child abuse prevention efforts and services via various multimedia platforms (including social media). These public awareness efforts may include but are not limited to the following: promotional materials for distribution, bus and bench ads, billboards, tabling at events, murals, community workshops, social media posts, etc.

Contractor must act as an active liaison/resource navigator between the children and families within Alameda County and the various agencies within Alameda County providing child abuse prevention services (inclusive of the CAPIT Service Providers). Contractors must support linkages for services or support families by facilitating the referral process, active linkage support, or active resource navigation to empower families to seek and engage in the necessary services to prevent child abuse or neglect.

Contractors must provide content development, updates and design solutions for the Child Abuse Prevention website with technical support from Alameda County's internal Information Technology Department (who will update and maintain the website as instructed). Efforts regarding website content, updates, and redesign should focus on: promoting awareness, education, and prevention of child abuse/neglect through ensuring current and accurate information on the website as well as providing active links to additional resources for families to access needed services and supports to ensure children's safety, permanence, and well-being and to prevent families from coming to the attention of the Department of Children and Family Services.

Contractor must partner with the Child Abuse Prevention Task Force and Alameda County Child Abuse Prevention Services to develop a mutually agreed upon public awareness and education campaign that address all the above-mentioned priority service areas and goals for this funding source (please refer to Scope of Work and Goals & Outcomes for additional information).

Contractor must be able to meet all deliverables as specified in Section G., Deliverables and Reports, below.

The Contractor's administrative team must have the experience and capacity to work collaboratively with ACSSA team and communicate timely and effectively. ACSSA departments include Children and Family Services, the Contracts unit, the Budget/Fiscal team, the Program Evaluation group, and other teams as needed.

Additional Requirements for All Contractors.

Successful bidders must have in place a written complaint resolution process that is in alignment with SSA's Grievance Resolution Policy. Under the policy's provisions, all contractors whose services are contracted by SSA shall establish a written grievance process for reviewing and attempting to resolve complaints that at a minimum must include the following:

Time frames within which a complaint will be acted upon,

Written notification to the complainant of the results of the review, including a statement that the complainant may appeal to the SSA Director if dissatisfied with the results of the service provider's preview,

Confidentiality provisions to protect the consumer's right to privacy. Only information relevant to the complaint may be released to the responding party without the complainant's consent,

Posting and advising consumers of the complaint resolution process.

Successful bidders must have procedures to protect the confidentiality and privacy of information about, or obtained from, participants or consumers.

Successful bidders must adhere to SSA's Master Plan on Language Access to ensure its limited-English proficient (LEP) clients are provided with language accessible services and communications. Under the plan's provisions, all contractors whose services are contracted by SSA:

Shall clearly disclose language access capabilities in relationship to the population served,

Shall have a plan in place-available for review upon request by County staff-for referring clients whose language needs the contractor can't accommodate,

Shall permit County staff to conduct ongoing monitoring of contracted services for compliance with provisions of the County's Language Access Plan,

Shall provide the County with a list and copies of all printed contract-related marketing/promotional/education-related materials (including languages materials are printed in).

APPLICABLE REGULATIONS FOR ALL CONTRACTORS

All Contractors must comply with Federal and State regulations and County policies regarding child abuse programs.

The CAPTA, originally enacted in 1974 (P.L. 93-247) has been amended several times and was most recently amended and reauthorized on December 10, 2010, by the CAPTA Reauthorization Act of 2010 (P.L. 111-320).

DELIVERABLES / REPORTS

Contractor must be responsible for developing and executing a public awareness and education campaign that includes a community education event to take place during Child Abuse Prevention Month in April of each year which is focused upon the achievement of the following outcomes:

a. Increased public knowledge, education, and awareness regarding child abuse prevention services, child abuse prevention efforts, and all support available within the county,

b. A plan and active efforts to assist local agencies in the increased level of collaboration, linkage, or service referrals across agencies operating to service families within Alameda County, inclusive of the CAPIT Service Providers,

c. Provide information available to the public regarding child abuse prevention efforts and services via various multimedia platforms (including social media). These public awareness efforts may include but are not limited to the following: promotional materials for distribution, bus and bench ads, billboards, tabling at events, murals, community workshops, social media posts, etc.

Contractor must act as an active liaison/resource navigator between the children and families within Alameda County and the various agencies within Alameda County providing child abuse prevention services (inclusive of the CAPIT Service Providers). Contractor must support linkages for services or support families by facilitating the referral process, active linkage support, or active resource navigation to empower families to seek and engage in the necessary services to prevent child abuse or neglect.

Contractor must provide content development, updates and design solutions for the Child Abuse Prevention website with technical support from Alameda County's internal Information Technology Department (who will update and maintain the website as instructed). Efforts regarding website content, updates, and redesign should focus on: promoting awareness, education, and prevention of child abuse/neglect through ensuring current and accurate information on the website as well as providing active links to additional resources for families to access needed services and supports to ensure children's safety, permanence, and well-being and to prevent families from coming to the attention of the Department of Children and Family Services.

Contractor must partner with the Child Abuse Prevention Task Force and Alameda County Child Abuse Prevention Services to develop a mutually agreed upon public awareness and education campaign that address all the above-mentioned priority service areas and goals for this funding source (please refer to Scope of Work and Goals & Outcomes for additional information).

Contractor must be able to meet all deliverables as specified in Section G., Deliverables and Reports, below.

The Contractor's administrative team must have the experience and capacity to work collaboratively with ACSSA team and communicate timely and effectively. ACSSA departments include Children and Family Services, the Contracts unit, the Budget/Fiscal team, the Program Evaluation group, and other teams as needed.

Additional Requirements for All Contractors.

Successful bidders must have in place a written complaint resolution process that is in alignment with SSA's Grievance Resolution Policy. Under the policy's provisions, all contractors whose services are contracted by SSA shall establish a written grievance process for reviewing and attempting to resolve complaints that at a minimum must include the following:

Time frames within which a complaint will be acted upon,

Written notification to the complainant of the results of the review, including a statement that the complainant may appeal to the SSA Director if dissatisfied with the results of the service provider's preview,

Confidentiality provisions to protect the consumer's right to privacy. Only information relevant to the complaint may be released to the responding party without the complainant's consent, (4) Posting and advising consumers of the complaint resolution process.

b. Successful bidders must have procedures to protect the confidentiality and privacy of information about, or obtained from, participants or consumers.

c. Successful bidders must adhere to SSA's Master Plan on Language Access to ensure its limited-English proficient (LEP) clients are provided with language accessible services and communications. Under the plan's provisions, all contractors whose services are contracted by SSA:

(1) Shall clearly disclose language access capabilities in relationship to the population served,

(2) Shall have a plan in place-available for review upon request by County staff-for referring clients whose language needs the contractor can't accommodate,

(3) Shall permit County staff to conduct ongoing monitoring of contracted services for compliance with provisions of the County's Language Access Plan,

(4) Shall provide the County with a list and copies of all printed contract-related marketing/promotional/education-related materials (including languages materials are printed in).

Contractor must attend meetings as required and participate in regular site visits.

ACSSA has adopted the Results-Based Accountability (RBA) framework to strengthen our partnerships and improve contract performance. The RBA framework utilizes performance measures to track the benefits and improve the impact of service by focusing on three critical questions: How much work was done? How well was it done? Are clients better off?

Contractor(s) shall submit a monthly report detailing their efforts and activities via the Scorecard reporting system or other method identified by ACSSA by the 10th of the following month (for example: month of May data will be provided on June 10th report).

Contractor(s) will use Clear Impact Results Scorecard, a cloud-based RBA reporting platform, to enter performance measures and related data. ACSSA will provide access and training for the Scorecard system. Contractors may also use the County-provided Excel report template as a worksheet to compile data prior to entering it into Scorecard. A link to further information on RBA implementation can be found online at: .

Contractor can expect to be asked how they measure whether clients are better off and the quality of the delivered services. Contractor must include unduplicated counts of individuals served. Contractor(s) will be required to show that their work incorporates best or promising practices, or evidence-informed or evidence-based practices. ACSSA will work with Contractor(s) to develop appropriate metrics, indicators and outcome measures.

Contractor shall follow specific reporting requirements and performance measures based on the RBA Performance Measures listed below:

BIDDERS CONFERENCE(S)

The Bidders Conferences held on the dates specified in the Calendar of Events will be conducted online via Microsoft Teams. Bidders can participate via a computer with a stable internet connection (the recommended Bandwidth is 512Kbps) by clicking on the meeting links provided in the Calendar of Events.

To participate via phone for audio access only, a call-in option is available.

Information regarding the RFP will be presented during the conferences. To get the best experience, the County recommends that Bidders who participate remotely use equipment with audio output such as speakers, headsets, or a telephone.

Bidders' conferences will be held to:

Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships to participate in the contract(s) that may result from this RFP.

Provide an opportunity for Bidders to request clarification on this RFP and ask specific questions about the project, goods, and services.

Provide an opportunity for Bidders to ask specific questions about the project and request RFP clarification.

Provide the County with an opportunity to receive feedback regarding the project and RFP.

The Bidders Conferences Attendees List will be released in a separate document.

Written questions submitted via email by the stated deadline will be addressed in a posted RFP Questions and Answers document following the Bidders Conference(s). Should there be a need to amend or revise the RFP, an Addendum will be issued. Any verbal statements, including at any Bidders Conference(s), are not binding. Only the written documents will be binding.

Questions regarding these specifications, terms, and conditions are to be submitted in writing via email by 5:00 p.m. on the date specified in the Calendar of Events to:

Ramil Rivera, Program Financial Specialist

RFP No. 2026-SSA-CFS-CBCAPAC

Alameda County Social Services Agency / Contracts Office

E-Mail:

Attendance at a Bidders Conference is highly recommended but is not mandatory. Vendors who attend the Bidders Conference(s) will be added to the Vendor Bid List.

COUNTY PROCEDURES, TERMS, AND CONDITIONS

EVALUATION CRITERIA / SELECTION COMMITTEE

Initial Evaluation (Completeness of Response and Debarment and Suspension). All proposals will first be reviewed to determine if they pass the initial Evaluation Criteria (Section A: Completeness of Response), which are determined on a pass/fail basis.

Evaluation by County Selection Committee. All proposals that have passed the initial Evaluation Criteria will be evaluated by a County Selection Committee (CSC). The CSC may be composed of County staff and other parties that may have expertise or experience related to transitional shelter services that are being procured. The CSC will score the proposals according to the Evaluation Criteria set forth in this RFP. Other than the initial pass/fail Evaluation Criteria, the evaluation of the proposals shall be within the sole judgment and discretion of the CSC.

Unrealistic Bids. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments or unrealistically high or low in cost will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the County's requirements as set forth in this RFP.

Evaluation Criteria Descriptions. The items listed in the Evaluation Criteria should be considered as minimum requirements. All information contained in a proposal and presented in vendor interviews (if there are interviews) will be considered during the evaluation process and included in scoring within the appropriate Evaluation Criteria.

Evaluation Scores. Proposals will be evaluated and scored on the zero to five-point scale within each Evaluation Criteria below, with the exception of Reference Checks. Scores for all Evaluation Criteria (see the section below) will then be added, according to their assigned weight (below), to arrive at a weighted score for each proposal. A proposal with a higher-weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The preliminary score will be based on the total points, with the exception of points allocated to References.

Shortlist Process. The evaluation process may include a two-stage approach including a preliminary evaluation of the written proposal and preliminary scoring to develop a shortlist of Bidders that will continue to the final stages of the optional vendor interview and reference checks. The preliminary scoring will be based on the total points, excluding any points allocated to references and optional vendor interview. The Bidders receiving the highest preliminary scores may advance to the next evaluation phase. All other Bidders will be deemed eliminated from the process. All Bidders will be notified of the shortlist participants; however, the preliminary scores at that time will not be communicated to Bidders.

Reference Checks. The County reserves the right to conduct reference check(s) on all Bidders who submitted a bid proposal. The CSC will then score the reference check(s), as identified in the Evaluation Criteria below, which will then be included in the final score.

Optional Vendor Interviews. The County may, in its sole discretion, conduct vendor interviews. Should the County opt to conduct a vendor interview, the interview may include responding to standard and specific questions from the CSC regarding the Bidders' proposal. Whether or not a shortlist process is used, the score of any evaluation criterion below may be revised or informed based on the vendor interview.

Final Score: The final maximum score for any procurement is 525 points, including the possible 25 preference points derived from either Certified Small or Certified Emerging local preference (maximum 5% of the final score). Proposals will be ranked by their final scores.

Without Vendor Interview. In procurements where there are no vendor interviews, the score received by the evaluation of the written proposal with the references score added will be the final score.

With Vendor Interview. In procurements where there are vendor interviews, the CSC will consider the interview and may adjust the scores received by the evaluation of the written proposal which, with the reference scores added, will be the final score.

Contact During Evaluation Process. All contact during the evaluation phase must be through the ACSSA Contracts Office only. Bidders must neither contact nor lobby the CSC during the evaluation process. Attempts by Bidders to contact and/or influence members of the CSC may result in disqualification of Bidders.

Determining Award. As a result of this RFP, the County intends to award a contract to the highest-ranked responsible Bidder(s), as determined by the combined weight of the Evaluation Criteria, whose response conforms to the RFP and whose bid presents the greatest value to the County considering all Evaluation Criteria. The combined weight of the Evaluation Criteria is greater in importance than the cost in determining the best value to the County. The County may award a contract of higher qualitative competence over the lowest priced response.

The zero to five-point scale range is defined as follows:

The Evaluation Criteria and their respective weights are as follows:

CONTRACT EVALUATION AND ASSESSMENT

During the initial 120-day period of any contract awarded, the County may review the proposal, the contract, any goods or services provided, and/or meet with the Contractor to identify any issues or potential problems.

The County reserves the right to determine, at its sole discretion, whether:

The Contractor has complied with all terms of this RFP and the contract; and

Any problems or potential problems with the proposed goods and/or services were evidenced, which makes it unlikely (even with possible modifications) that such goods and/or services have met or will meet the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with the Contractor's performance under any awarded contract and/or Contractor's goods and services as contracted for therein, the Contractor may be notified that the contract is being terminated. The Contractor must be responsible for returning County facilities to their original state at no charge to the County. The County will have the right to invite the next qualified Bidder(s) to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so. The County's right to go to the next qualified Bidder(s) and/or rebid is not limited by the award of a contract or the 120-day period.

NOTICE OF INTENT TO AWARD

At the conclusion of the RFP response evaluation process period, all Bidders will be notified in writing by e-mail of the contract award recommendation, if any, by ACSSA. The document providing this notification is the Notice of Intent to Award/Non-Award.

The Notice of Intent to Award/Non-Award will provide the following information:

The name(s) of the Bidder(s) being recommended for contract award; and

The names of all other parties that submitted proposals.

The submitted proposals will be made available upon request no later than five (5) calendar days before approval of the award and contract is scheduled to be heard by the Board of Supervisors.

BID PROTEST / APPEALS PROCESS

ACSSA prides itself on the establishment of fair and competitive contracting procedures and the commitment made to follow those procedures. The following is provided in the event that Bidder wishes to protest the bid process or appeal the intent to award a contract for this project once the Notices of Intent to Award/Non-Award have been issued. Bid protests submitted prior to issuance of the Notices of Intent to Award/Non-Award will not be accepted by the County.

Any bid protest must be submitted in writing by 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the Notice of Intent to Award/ Non-Award, not the date received by the Bidder. The bid protest must be submitted to the office that has been designated for review of protests for this procurement (the Protest Evaluator). For this procurement, the Protest Evaluator is the ACSSA Financial Services Director.

Bid protests must be submitted in writing and addressed to the ACSSA Financial Services Director in the letter.

The mailing address for submitting a Bid protest is:

Alameda County Social Services Agency / Contracts Office

Bid Protest

Attn: Robert Wooley

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

A bid protest received after 5:00 p.m. is considered received as of the next calendar day. A protest received after 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the Notice of Intent to Award/Non-Award will not be considered under any circumstances by the ACSSA Financial Services Director or their designee.

Generally, the County will promptly send an email acknowledging receipt of the protest; it is the responsibility of the protestor to confirm that the protest was timely received.

The bid protest must contain a complete statement of the reasons and facts for the protest.

The protest must refer to the specific portions of all documents that form the basis for the protest.

The protest must include the name, address, email address, and telephone number of the person representing the protesting party.

The ACSSA Contracts Office will send a notification to Bidders if a protest is received.

The ACSSA Financial Services Director, or their designee, will review and evaluate the protest and issue a written decision. The ACSSA Financial Services Director, may, at their discretion, do any of the following: investigate the protest, obtain additional information, provide an opportunity to settle the protest by mutual agreement, and/or schedule a meeting(s) with the protesting Bidder and others (as appropriate) to discuss the protest. The decision on the bid protest must be final prior to the Board hearing.

A notification of the decision will be communicated by e-mail to the protestor. Notification will be provided to Bidders when a decision has been made on the protest and whether or not the recommendation to the Board of Supervisors in the Notice of Intent to Award/Non-Award will stand.

The decision on the bid protest by the ACSSA Financial Services Director may be appealed to the Auditor-Controller's Office of Contract Compliance & Reporting (OCCR) located at 1221 Oak St., Room 249, Oakland, CA, 94612, Email: , unless the OCCR determines that it has a conflict of interest in which case an alternate will be identified to hear the appeal and all steps to be taken by OCCR will be performed by the alternate. The Bidder whose Bid is the subject of the protest, all Bidders affected by the ACSSA Financial Services Director's decision on the protest, and the protestor has the right to appeal if they feel the ACSSA Financial Services Director's decision is incorrect. All appeals to the Auditor-Controller's OCCR must be in writing and submitted within SEVEN (7) calendar days following the issuance of the decision, not the date received by the Bidder. An appeal received after 5:00 p.m. is considered received as of the calendar day. An appeal received after 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the decision by the ACSSA Financial Services Director will not be considered under any circumstances by the Auditor-Controller OCCR or their designee.

The appeal must specify the decision being appealed and all the facts and circumstances relied upon in support of the appeal.

In reviewing protest appeals, the OCCR will not re-judge the proposal(s). The appeal to the OCCR must be limited to a review of the procurement process to determine if the contracting department materially erred in following the Bid or, if applicable, County contracting policies or other laws and regulations.

The appeal to the OCCR must be limited to the grounds raised in the original protest and the decision by the ACSSA Financial Services Director. As such, a Bidder is prohibited from stating new grounds for a Bid protest in its appeal.

The Auditor's Office may overturn the results of a bid process for ethical violations by Procurement staff, County Selection Committee members, subject matter experts, or any other County staff managing or participating in the competitive bid process, regardless of timing or the contents of a bid protest.

The finding of the Auditor-Controller's OCCR is the final step of the appeal process. A copy of the finding of the Auditor-Controller's OCCR will be furnished to the protestor.

The finding on the appeal must be issued before a recommendation to award the contract is considered and contract awarded by the Board of Supervisors.

The procedures and time limits set forth in this section are mandatory and are each Bidder's sole and exclusive remedy in the event of a bid protest. A Bidder's failure to timely complete both the bid protest and appeal procedures will be deemed a failure to exhaust administrative remedies. Failure to exhaust administrative remedies, or failure to comply otherwise with these procedures, will constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings.

TERM / TERMINATION / RENEWAL

The contract term, which may be awarded pursuant to this RFP, will be three (3) years.

By mutual agreement, any contract, which may be awarded pursuant to this RFP, may be extended for an additional two (2) years.

The County has and reserves the right to suspend, terminate, or abandon the execution of any work, services, and/or providing of goods by the Contractor without cause at any time upon giving to the Contractor prior written notice. In the event that the County should abandon, terminate, or suspend the Contractor's work, services, and/or providing of goods, the Contractor will be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. The County may terminate the contract at any time without written notice upon a material breach of contract and substandard or unsatisfactory performance by the Contractor. In the event of termination with cause, the County reserves the right to seek any and all damages from the Contractor. In the event of such termination with or without cause, the County reserves the right to invite the next highest-ranked Bidder to enter into a contract or re-bid the project if it is determined to be in its best interest to do so.

PRICING

All pricing as quoted will not increase, but except as noted below, remain fixed and firm for the term of any contract that may be awarded as a result of this RFP.

Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such a lower price will be extended to the County.

Reasonable price increases or decreases for subsequent contract terms may be negotiated between Contractor and County after completion of the initial term.

Taxes and freight charges:

All prices are to be Freight On Board (F.O.B.) destination. Any freight/delivery charges are to be included in the bid price.

The County is soliciting a total price for this project. The price(s) quoted must be the total cost the County will pay for this project, including all taxes (excluding Sales and Use taxes) and all other charges.

No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by the County, will be paid by the County unless expressly included and itemized in the bid proposal.

Amount paid for the transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County as such papers may be accepted by the carrier as proof of the exempt character of the shipment.

Articles sold to the County of Alameda are exempt from certain Federal excise taxes. If applicable, and upon request, the County will furnish an exemption certificate.

All prices quoted must be in United States dollars.

Price quotes must include any and all payment incentives available to the County.

In the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension, and the Bidder must honor the unit price quoted.

Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.

AWARD

Most Responsive and Responsible Bidder(s)

The award will be made to the highest-ranked Bidder(s) who meet the requirements of these specifications, terms, and conditions.

Awards may also be made to the subsequent highest ranked Bidder(s) who will be called in order should the County need to contract with another Bidder(s).

An award will be recommended for the Bidder(s) that submitted the proposal(s) that best serves the overall interests of the County by attaining the highest overall point score. The award may not necessarily be made to the Bidder(s) with the lowest price.

Federal Contract Provisions: Funds used for payment of contract(s) awarded from this procurement may be from, or subject to reimbursement, by state and/or federal funds. Some of these funding sources require additional contractual obligations. Bidder must agree to federal contracting terms and conditions, that supplement the County's Standard Services Contract General Terms and Conditions which are attached as hereto as Exhibit B, . The successful Bidder(s) must meet federal requirements and agree to the terms including, but not limited to, meeting all contracting requirements as set forth in 2 C.F.R. 200.326 and 2 C.F.R. Part 200, Appendix II.

Small Local Emerging Business (SLEB) Program

Small and Emerging Locally Owned Business: The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the participation of these businesses in the County's purchase of goods and services.

As a result of the County's commitment to advancing the economic opportunities of these businesses, Bidders must meet the County's Small and Emerging Locally Owned Business requirements in order to be considered for the contract award. These requirements can be found online at:

[]; and

[]

For purposes of this procurement, applicable industries include, but are not limited to, the following North American Industry Classification System (NAICS) Code(s):

624110 - Child and Youth Services

624190 - Other Individual and Family Services

62430 - Other Emergency Relief Services

A small business is defined by the United States Small Business Administration (SBA) as having no more than the number of employees or average annual gross receipts over the last three years required per SBA standards based on the small business's appropriate NAICS code.

An emerging business is defined by the County as having either annual gross receipts of less than one-half that of a small business OR having less than one-half the number of employees AND that has been in business less than five years.

If a Bidder is certified by the County as either a small and local or an emerging and local business (SLEB), the County will provide up to 5% bid preference for procurements over $25,000.

If a Bidder is located within Alameda County, the County may provide a 5% local bid preference.

County Rights

The County reserves the right to reject any or all responses that materially differ from any terms contained in this RFP, including Exhibits and any Addendums, to waive informalities and minor irregularities in responses received, and to provide an opportunity for Bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity will be made solely at the discretion of the County.

Any bid proposals that contain false or misleading information may be disqualified by the County.

The County reserves the right to award to a single or multiple Contractors.

The County reserves the right to conduct additional procurements for the same or similar goods and/or services or to award to additional contract(s), including to other Bidder(s), during the term of the contract if it determines that additional Contractors are needed to supplement goods and/or services being provided.

The County has the right to decline to award this contract or any part thereof for any reason.

Procedures

Board approval to award a contract is required.

A contract must be fully executed by the recommended awardee and the County prior to any services and goods being provided or work being performed.

The County uses its Standard Services Agreement terms and conditions for purchases and services. Any terms that are not acceptable to a Bidder must be identified on the form in Exhibit A - Bid Response Packet. Bidder may access a copy of the Standard Services Agreement template at:

[]

The template contains minimal standard language and specific contract terms, including the scope of services that may be drafted and negotiated based on this RFP and the bid proposal(s). As noted above, Exhibit B, , will be part of the contract.

The RFP specifications, terms, conditions, Exhibits, RFP Addenda, and Bidder's proposal may be incorporated into and made a part of any contract that may be awarded as a result of this RFP.

METHOD OF ORDERING

A written Purchase Order (PO) will be issued after an executed contract and Board approval. If there is any conflict in terms of any PO and the executed contract, the contract will control, even if a PO is issued later. Payment cannot be made to any Contractor until a PO is issued.

POs and payments for goods and/or services will be issued only in the name of the Contractor, as identified on the contract.

The Contractor must adapt to changes to the method of ordering procedures as required by the County during the term of the contract.

Any change orders must be agreed upon in writing by Contractor and County and issued as needed by County.

WARRANTY

Bidder expressly warrants that all goods and/or services to be furnished pursuant to any contract awarded arising from the proposal will conform to the descriptions and specifications contained herein, in the submitted proposal, and in supplier catalogs, product brochures, and other representations, depictions or models, and will be free from defects, of merchantable quality, good material, and workmanship. Bidder expressly warrants that all goods and/or services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended. This warranty must survive any inspections, delivery, acceptance, or payment by the County. Bidder warrants that all goods and/or work and/or services furnished hereunder will be guaranteed for a period of five years from the date of acceptance by the County.

INVOICING

Contractor must invoice the requesting department, unless otherwise directed by County, upon satisfactory receipt of goods and/or performance of services.

County will use reasonable efforts to make payment within 30 days following receipt and review of invoice and complete satisfactory receipt of goods and/or performance of services.

County will notify the Contractor of any adjustments or corrections that must be made to receive payment on an invoice.

ACSSA Finance Department has established a centralized Payments Unit. All invoices must be submitted to ACSSA Finance Payables Unit through the CATS vendor portal: .

This unit will be your point of contact for all payment and invoicing matters.

Invoices must contain the following elements:

Must be on company letterhead that includes name, address, and contact information.

For Community Based Organizations, must be signed by the head of the organization, i.e., Executive Director, CEO, etc.

Document must contain the title Invoice.

The date of the invoice.

A description of services.

The date range for services provided.

If needed, itemization of any sales tax and delivery/postage charges.

The Purchase Order (PO) number provided by the County.

The total amount owed.

Remittance instructions/address.

A cc indication at the bottom of the invoice with names of people who received courtesy copies.

The CEO or Executive Director must be included in the cc.

All data as required by your contract.

Contractor shall invoice the County monthly, due by the 10th business day of the following month for actual costs incurred.

Failure to submit required reports can delay the processing of invoices for reimbursement.

Contractor must utilize a standardized invoice format upon request.

Invoices must be issued by, and payments made to, the Contractor who is awarded a contract.

The County will pay the Contractor, after receipt and approval of an invoice, monthly or as agreed upon, not to exceed the total contract amount. The County will not pay for goods and/or services in advance.

In the event the Contractor's performance and/or deliverable goods have been deemed unsatisfactory by a review committee, the County reserves the right to withhold future payments until the performance and/or deliverable goods are deemed satisfactory.

ACCOUNT MANAGER / SUPPORT STAFF

The Contractor must provide dedicated support staff to be the primary contact for all issues regarding the response to this RFP and any contract which may arise pursuant to this RFP.

Contractor must also provide adequate, competent support staff that will be able to service the County during normal working hours, Monday through Friday, or as otherwise identified in this RFP. Such representative(s) must be knowledgeable about the contract, products, and/or services offered and able to identify and resolve quickly any issues, including but not limited to order and invoicing problems.

Contractor must provide a dedicated, competent account manager who will be responsible for the County account/contract and receive all orders. Contractor account manager must be familiar with County requirements and standards and work with SSA/CFS to ensure that established standards are adhered to. This includes keeping the County Contract Administrator informed of department requests as needed.

INSTRUCTIONS TO BIDDERS

COUNTY CONTACTS

ACSSA Contracts Office is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through ACSSA Contracts Office only. Any communication regarding this RFP with other County personnel may result in disqualification.

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded.

Contact Information for this RFP:

Ramil Rivera, Program Financial Specialist

Alameda County Social Services Agency / Contracts Office

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

E-Mail:

Phone: 510-268-2441

The GSA Contracting Opportunities website will be the official notification posting place of all bid documents related to this RFP. Each Bidder is responsible for checking the website for any Addenda and other notices related to this RFP. Go to to view the posting for this RFP and other current contracting opportunities.

SUBMITTAL OF PROPOSALS

Document Submittal - Bid Response Preparation and Format

All bids must be SEALED and must be received at the ACSSA Contracts Office by 2:00 p.m. on the due date specified in the Calendar of Events. The County strongly recommends early submission of bids.

NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED.

No bids submitted via email will be considered.

For hand delivery of bids, please email Ramil Rivera at or call 510-268-2441 to make an appointment for your bid drop-off.

IF HAND DELIVERING BIDS, PLEASE ALLOW TIME FOR METERED STREET PARKING OR PARKING IN AREA PUBLIC PARKING LOTS AND ENTRY INTO SECURE BUILDING.

All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time deadline indicated in the Calendar Events. Any bid received after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

The ACSSA Contracts Office timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

Bids are to be addressed and delivered as follows:

Alameda County Social Services Agency / Contracts Office

RFP No. 2026-SSA-CFS-CBCAPAC

(Community Based Child Abuse Prevention Awareness Campaign)

Attn: Ramil Rivera

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

Bidder's name, address, and the RFP number and title must appear on the mailing package.

Bidders are to submit one (1) original hardcopy bid (Attachment No. 1 - Bid Response Packet, including additional required documentation), with original ink signatures or electronic signatures via Docusign. All hard copy submittals should be printed on plain white paper and must be either loose leaf or in a 3-ring binder (NOT bound). It is preferred that all proposals submitted shall be printed and on minimum 30% post-consumer recycled content paper. Inability to comply with the 30% post-consumer recycled content recommendation will have no impact on the evaluation and scoring of the proposal.

Bidders must also submit an electronic copy of their proposal. The electronic copy must be in a single PDF file (PDF with Optical Character Recognition preferred), preferably a single file of 20 MB or less, and must be an exact scanned image of the original hard copy of Attachment No. 1 - Bid Response Packet, including additional required documentation. The PDF file must be on disk or USB flash drive and enclosed with the sealed original hardcopy of the bid.

The submitted proposal must conform to and include Attachment No. 1 - Bid Response Packet, as amended or revised by Addendum, including additional required documentation. A Bidder may be disqualified if the most current version of Attachment No. 1 - Bid Response Packet, as revised and published through Addenda, is not used.

In whole or in part, proposal responses are NOT to be marked confidential or proprietary. The County may refuse to consider any proposal or part thereof so marked. Bid proposals submitted in response to this RFP may be subject to public disclosure, even if marked confidential or proprietary. The County will not be liable in any way for disclosure of any such records. Please refer to the County's website at [].

For the proposals to be considered complete, the Bidder must provide responses to all information requested in Attachment No. 1 - Bid Response Packet, as revised by any Addenda.

Bidders must submit pricing on the County provided budget template, Excel Spreadsheet, or Bid/Budget Form(s).

Submissions Processes

All costs required for the preparation and submission of a proposal must be borne by the Bidder.

Only one bid proposal will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, "partnership" will mean, and is limited to, a legal partnership formed under one or more of the provisions of California or other state's Corporations Code or an equivalent statute.

The final award information will be posted on the County's "Contracting Opportunities" website.

The County reserves the right to reject any proposal.

All bid proposals must remain open to acceptance and irrevocable for a period of not less than 180 days unless otherwise specified in the bid documents.

Legal Requirements

"In submitting a bid to a public purchasing body, the Bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Bidder". (California Government Code Section 4552).

By submitting a bid proposal, the Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms "claim" and "knowingly" are defined in the California False Claims Act, Cal. Gov. Code, 12650 et seq.), County will be entitled to civil remedies set forth in the California False Claim Act. Such actions may also be considered fraud and subject to criminal prosecution.

The Bidder, by submitting a proposal, certifies that it is, at the time of bidding, and will be, throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the RFP and contract documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the RFP and contract documents.

The Bidder, by submitting a proposal, certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

ATTACHMENT No. 1

BID RESPONSE PACKET

INSTRUCTIONS

Please read Attachment No. 1 - Bid Response Packet carefully; INCOMPLETE BID PROPOSALS MAY BE REJECTED. Alameda County will not accept submissions or documentation after the bid response due date. AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT ONE (1) ORIGINAL HARDCOPY BID (ATTACHMENT NO. 1 - BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES OR ELECTRONIC DOCUSIGN SIGNATURES, PLUS ONE (1) ELECTRONIC COPY OF THE BID IN PDF FILE FORMAT (with OCR preferred) ON A USB FLASH DRIVE.

The bid proposal must comply with all requirements contained in the RFP. It is strongly recommended that Bidders verify and review all Addenda to confirm the use of the most current forms and provide all information requested.

The bid proposal submission must conform to and include Attachment No. 1 - Bid Response Packet, as amended or revised by Addendum, including additional required documentation. A Bidder may be disqualified if the most current version of Exhibit A, as revised and published through Addenda, is not used.

The following pages require confirmation, declaration, and /or a signature (?). These must be either: (1) be printed and have an original signature(s); or (2) be digitally signed via a Docusign, CongaSign, or other verifiable independent electronic signature services. All signatures must be by an individual authorized to bind the Bidder. These pages must be submitted.

Attachment No. 1 - Bid Response Packet, Bidder Acceptance

Attachment No. 1 - Bid Response Packet, Debarment and Suspension Certification

Attachment No. 1 - Bid Response Packet, Small Local Emerging Business (SLEB) Information Sheet

Must be signed by Bidder

Must be signed by SLEB Partner if subcontracting to a SLEB

Any pages of the Bid Response Packet not applicable to the Bidders are to be submitted with such pages or items clearly marked "N/A" or the bid proposal may be disqualified as incomplete.

Bidders must not modify the Bid Response Packet or any other County-provided document unless instructed to do so, or the bid proposal may be disqualified.

County-provided budget template, Bid pricing form, or Excel Bid/Budget Form(s) must be included with the bid response.

Bidders must quote price(s) as specified in the RFP, using the form(s) as amended or revised by any Addenda.

Any clarifications or exceptions to policies or specifications of this RFP, including all Addenda and other documents must be submitted in the form of the Bid Response Packet.

Bidders must read all information in this Exhibit A and follow all directions given.

Bidders who do not comply with the requirements and/or submit incomplete bid proposal packages are subject to disqualification and their bid proposals rejected.

Date of Submission

Name of Bidding Organization

Primary Contact Name

Primary Contact Title

Address 1

Address 2

City, State Zip Code

Phone Number

Email Address

COUNTY OF ALAMEDA

ATTACHMENT No. 1

BID RESPONSE PACKET

RFP NO. 2026-SSA-CFS-CBCAPAC

Community Based Child Abuse Prevention Awareness Campaign

RESPONSE DUE

by

2:00 p.m.

on

May 26, 2026

One hard copy and one electronic (PDF) copy on a USB flash drive

delivered to:

Alameda County Social Services Agency / Contracts Office

RFP No. 2026-SSA-CFS-CBCAPAC

Community Based Child Abuse Prevention Awareness Campaign

Attn: Ramil Rivera, Program Financial Specialist

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

BIDDER INFORMATION

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture Partnership

Limited Liability Partnership Limited Liability Corporation Sole Proprietor

Non-Profit Other:

Primary Contact Information:

BIDDER ACCEPTANCE

The undersigned declares that the procurement bid documents, including, without limitation, the RFP, Q&A, Addenda, and Exhibits (the Bid Documents), have been read and accepted.

The undersigned has reviewed the Bid Documents and fully understands the requirements for this RFP, including, but not limited to, general County requirements, and that each Bidder who is awarded a contract must be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its bid proposal, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County's website:

[]

[]

[]

[]

Alameda County SLEB Program Overview []

[]

The undersigned acknowledges that Bidder is and will remain in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and any contract that is awarded.

The undersigned acknowledges that Bidder is and will remain in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and any contract that is awarded.

The undersigned acknowledges that Bidder has accurately completed the SLEB Information Sheet.

Bidder agrees to hold the County of Alameda, its officers, agents, and employees harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright, or other proprietary rights, secret process, patented or unpatented invention, article or appliance furnished or used in connection with bid proposal and/or any resulted contract or purchase order.

The undersigned acknowledges ONE of the following (please check only one box):

Bidder is not local to Alameda County and is ineligible for any bid preference; or

Bidder is a certified SLEB and is requesting 5% bid preference (Bidder must check the first box and provide its SLEB Certification Number in the ); or

Bidder is LOCAL to Alameda County and has attached the following documentation to this Exhibit:

Copy of a verifiable business license issued by the County of Alameda or a City within the County; and

Proof of six months of business residency, identifying the name of the bidder and the local address. Example of proof includes but are not limited to utility bills, deeds of trusts or lease agreements, etc., which are acceptable verification documents to prove residency.

By signing below, the signatory warrants and represents that the signer has completed, acknowledged, and agreed to this Bidder Acceptance in their authorized capacity and that by their signature on this Bidder Acceptance, they and the entity upon behalf of which they acted, acknowledged and agreed to this Bidder Acceptance and that all are true and correct and are made under penalty of perjury pursuant to the laws of California.

DEBARMENT AND SUSPENSION CERTIFICATION (PROCUREMENTS $25,000 AND OVER)

The Bidder, under penalty of perjury, certifies that, except as noted below, Bidder, its principal, and any named and unnamed subcontractor:

Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years;

Does not have a proposed debarment pending; and

Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years.

If there are any exceptions to this certification, insert the exceptions in the following space. For any exception noted, indicate to whom it applies, initiating agency, and dates of action. Exceptions will not necessarily result in denial of the award but will be considered in determining Contractor responsibility.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Response on the signature portion thereof will also constitute the signature of this Certification.

SMALL LOCAL EMERGING BUSINESS (SLEB) INFORMATION SHEET

Instructions: On the following page is the SLEB Information Sheet. Every Bidder must complete and submit a signed SLEB Information Sheet indicating their SLEB certification status. If the Bidder is not certified, the information sheet must be completed with the name, identification information, and goods/services to be provided by the CERTIFIED SLEB partner(s) with whom the Bidder will subcontract to meet the County SLEB participation requirement. The Exhibit must be signed by EACH of the named CERTIFIED SLEB(s) that will be subcontractors.

If a bidder is unable to meet the SLEB requirements, they must take exception to this requirement in the section of this solicitation. Please note that the County is under no obligation to accept any exceptions or clarifications, and any exceptions or clarifications may be the basis for bid disqualification.

SLEB certification must be valid at the time of bid proposal submittal for SLEB primes and SLEB subcontractor(s).

For SLEB Subcontracting Questions: Please contact the General Services Agency - Office of Acquisition Policy, .

For questions/information regarding SLEB certification, including requirements, please contact the Auditor-Controller Agency, Office of Contract Compliance & Reporting - SLEB Certification Unit, , (510) 891-5500.

SLEB INFORMATION SHEET

In order to meet the Small Local Emerging Business (SLEB) requirements of this RFP, all Bidders must complete this form. If a bidder is unable to meet the SLEB requirements, they must take exception to this requirement in the section of this solicitation. Please note that the County is under no obligation to accept any exceptions or clarifications, and any exceptions or clarifications may be the basis for bid disqualification.

Bidders that are not certified SLEBS (for the definition of a SLEB, see ; []) are required to subcontract with a SLEB for at least 20% of the total estimated bid amount in order to be eligible for contract award. SLEB subcontractors must be independently owned and operated from the prime Contractor with no employees of either entity working for the other. A copy of this form must be submitted for each SLEB that the Bidder will subcontract with as evidence of a firm contractual commitment to meeting the SLEB participation requirement.

Bidders are encouraged to form a partnership with a SLEB that can participate directly with this contract. One of the benefits of the partnership will be economical, but this partnership will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

Once a contract has been awarded, substitutions of the named subcontractor(s) are not allowed without prior written approval from the Auditor-Controller, Office of Contract Compliance & Reporting (OCCR).

County departments, prime, and subcontractors are required to use the web-based Elation Systems to monitor SLEB subcontractor compliance with ; [].

OR

Upon award, Bidder (the Prime Contractor) and all SLEB subcontractors agree to register and use the secure web-based ELATION SYSTEMS. ELATION SYSTEMS will be used to submit SLEB subcontractor participation, including, but not limited to, subcontractor contract amounts, payments made, and confirmation of payments received.

Prime Bidder Authorized Signatory Name/Title: /

Street Address: City State Zip Code

Bidder Signature: ? Date:

TABLE OF CONTENTS

Instructions: This page must be included as part of the Bid Response Packet.

Bidder shall remove this page and replace it with a Table of Contents listing the individual sections of the proposal and their corresponding page numbers. Tabs should separate each of the individual sections. The page(s) inserted shall be clearly marked Table of Contents.

Maximum Length: two (2) pages

BIDDER MINIMUM QUALIFICATIONS

Instructions: Bidder must respond and/or provide support documentation that fulfills all the minimum qualifications as identified in the RFP documents.

Bidder must be regularly and continuously engaged in the business of providing or supporting community-based child abuse prevention, intervention, and treatment services/efforts for at least five (5) years, which must be clearly stated or demonstrated in the bid response. OR

Bidder and all key personnel assigned to the project must be regularly and continuously engaged in the business of providing or supporting community-based child abuse prevention, intervention, and treatment services/efforts for at least five (5) years which must be clearly stated or demonstrated in the bid response.

Bidder must be an established community-based organization or public or private profit or non-profit organization with existing and developing relationships with other agencies whose focus is or actively supports the prevention of child abuse or neglect. All non-profit agencies must be incorporated in the State of CA and hold, or be in the process of securing, IRS 501c3 tax status.