SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

for

SENIOR INJURY PREVENTION PROGRAM AND

HEALTH PROMOTION

For complete information regarding this project, see Request for Proposal posted at [] or contact the County representative listed below.

Thank you for your interest!

Contact Person: Angela Anderson, Program Financial Specialist

Phone Number: (510) 267-9457

E-mail Address:

Alameda County Social Services Agency - Contracts Office

RESPONSE DUE

by

2:00 PM

on

Tuesday, May 26, 2026

By Mail:

Alameda County Social Services Agency / Contracts Office

Attention: Angela Anderson

2000 San Pablo Ave, 4th Floor, Suite 451B

Oakland, CA 94612

or

Schedule an appointment to drop off your bid submission in person

Email:

Alameda County is committed to reducing environmental impacts across our entire supply chain. Please print only what you need, print double-sided, and use recycled-content paper if printing this document.

CALENDAR OF EVENTS

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

NOTE: All dates are tentative and subject to change.

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

SPECIFICATIONS, TERMS, AND CONDITIONS

for

SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

TABLE OF CONTENTS

Page

ATTACHMENTS

EXHIBIT A BID RESPONSE PACKET

EXHIBIT A-1 BID RESPONSE FORM

EXHIBIT A-2 BID RESPONSE NARRATIVE

EXHIBIT B BUDGET INSTRUCTIONS

EXHIBIT B-1 BUDGET TEMPLATE (separate Excel spreadsheet file attachment)

EXHIBIT C INSURANCE REQUIREMENTS

EXHIBIT D DATA REPORTING REQUIREMENTS

EXHIBIT E EMERGENCY PREPAREDNESS

EXHIBIT F SIPP/HP EVIDENCE-BASED PROGRAMS OVERVIEW

EXHIBIT G EXCEPTIONS AND CLARIFICATIONS

EXHIBIT H REFERENCES

EXHIBIT I ADDITIONAL CONTRACT PROVISIONS - FEDERAL PROVISION

EXHIBIT I-1 CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS-CERTIFICATION REGARDING LOBBYING (APPENDIX A, 44 C.F.R.PART 18)

STATEMENT OF WORK

BACKGROUND

Under the Older Americans Act (OAA, , the Area Agency on Aging (AAA) is responsible for planning and delivering services that help older adults maintain independence, well-being, and dignity. In developing Alameda County's 2024-2028 Countywide Area Plan (CWAP, ), the AAA's needs assessment identified injury prevention as one of the areas of greatest needs for older adults in the county.

Senior Injury Prevention Program (SIPP) and Health Promotion (HP) services provide older adults with free injury prevention and health interventions to support their overall health and well-being. While SIPP and HP have complementary program outcomes, the services provided under each distinct program differ slightly:

SIPP: Locally funded, community-based injury prevention interventions that span evidence-based, group and in-home individual physical activity programs, minor home modifications, and individual medication assessments.

HP: OAA-funded, evidence-based programs that support healthy lifestyles and promote healthy behaviors.

Definitions of Priority Populations

SIPP and HP are aligned not only in their outcomes but also in the populations they intend to serve, prioritizing individuals with the greatest social and economic need.

Greatest Economic Need: Income at or below the federal poverty level, as further defined by state and area plans based on local factors such as geography and living expenses.

Greatest Social Need: Noneconomic factors limiting independence or the ability to perform routine daily tasks, including physical or mental disabilities, language barriers, cultural or geographic isolation, and conditions such as housing instability, food insecurity, chronic health issues, or safety concerns.

Considering these factors and our CWAP assessment, the following groups of older adults in Alameda County are identified as priority populations for services:

Adults age 75 and older

Higher risk of isolation and functional decline

Low-income

Defined as living at or below 200% of the federal poverty level

Individuals with functional impairments or disabilities

Includes people with physical or mental impairment that substantially limit one or more major life activities, with particular emphasis on those with limitations in activities of daily living (ADLs) or instrumental activities of daily living (IADLs)

Racial or Ethnic minorities

Includes Asian, Hispanic/Latino, Black/African American, Native Hawaiian/Pacific Islander, American Indian/Alaska Native, and Multiracial populations

Individuals with limited English proficiency

Includes Chinese/Mandarin, Spanish, Korean, Cantonese, Vietnamese, Farsi/Dari, Cambodian, and Tagalog; 41% of adults in Alameda County have limited English proficiency

Veterans

Lesbian Gay Bisexual Transgender Queer/Questioning Intersex Asexual/Allied Plus (LGBTQIA+) community

Targeting Goals

To ensure SIPP and HP activities reach the targeted population, AAA has identified service delivery standards to help assess reach of services using the regional distribution of proxy characteristics (minority, low-income, age 75+, and functionally impaired or disabled). For the purposes of AAA, adequately reaching the target populations within each region means serving these groups at higher rates than listed below. Bidders are expected to include methods for exceeding these numbers in their service design.

INTENT

The Alameda County Social Services Agency (ACSSA), Department of Adult and Aging Services (AAS), and AAA seek qualified organizations to provide inclusive SIPP and HP services for older adults age 60 and older to foster their health and well-being.

The County's intent is to fund programs that:

Promote health, wellness, and aging in place in the County of Alameda.

Address priority populations identified in the CWAP, including adults age 75+, low-income seniors, LGBTQIA+ seniors, Veteran seniors, disabled seniors, and those with limited English proficiency.

Feature collaborative programming that builds partnerships to broaden reach and maximize impact.

Successful bidders will demonstrate:

Capacity and experience in delivering inclusive, accessible programming.

Applicable technical qualifications, including program certifications, to appropriately offer their proposed HP and/or SIPP service(s).

Cultural and linguistic competence to serve diverse communities effectively.

Fiscal accountability and compliance with all applicable regulations.

Commitment to collaboration, continuous improvement, and utilization of participant feedback to inform program goals.

Funding and Awards

The AAA estimates that a total of $471,688 for SIPP and $270,984 for HP will be made available for funding in Fiscal Year 2026-2027, as reflected in the table below. Award amounts will be dependent on the available funding.

SIPP and HP contracts will be awarded separately. Bidders may submit a proposal for one or both service categories. If applying for both SIPP and HP services, Bidder must submit a separate bid response for each one.

Geographic Regions and Distribution of Funds

AAA is committed to providing services throughout all regions of the county and establishes guidelines for funding that reflect each region's population of seniors that are minority, low-income, age 75+, and functionally impaired or disabled. To ensure transparent and competitive procurement consistent with federal, state, and County requirements, the number of contracts that will be awarded are listed by region in the table below. Bidders must be able to provide services throughout the region(s) they bid on and provide services in locations that are easily accessible for clients.

Contracts will be awarded for an initial one (1)-year term (July 1, 2026 - June 30, 2027), with the option for up to three (3) additional one (1)-year renewals, contingent upon satisfactory contractor performance, continued availability of funding, and required County approvals.

SCOPE

The AAA aims to encourage SIPP and HP services by establishing a coordinated network of community-based providers that deliver evidence-based program models and structured, trackable interventions to improve health outcomes, reduce preventable injuries, and enhance overall well-being for older adults age 60 and older in Alameda County.

1. Senior Injury Prevention Program

SIPP is funded through Measure A - The Essential Health Care Services Initiative. The program is designed to help older adults maintain independence and safety through community-based injury prevention services. Service categories include Minor Home Modifications, Individual Medication Assessments, Individual In-Home Physical Activity Programs, and Group Physical Activity Programs.

Minor Home Modifications: Includes fall risk screening, home assessments, and minor repairs such as grab bars, stair railings, and smoke detectors. Bidders must propose the minimum total number of home modifications and an associated cap for the total expense per individual served per contract year. The cap should identify the proposed cost of the home assessment/education and the proposed cost per home modification. If awarded, contractors will report the number of home assessments/education and the number of home modifications performed. The Unit of Service (UOS) is one (1) minor home modification.

Individual Medication Assessment: Utilizes the HomeMeds platform for medication screening and pharmacist review. The UOS is one (1) completed assessment.

Individual In-Home Physical Activity Programs: Evidenced-based, individualized physical activities are programs provided in-home to promote physical fitness for individuals who cannot attend group activities. Pre-approved programs include EnhanceWellness, Lifestyle Approach to Reducing Falls Through Exercise (LIFE), and Otago Exercise Program. Programs must be completed in full and delivered by qualified and licensed professionals. Alternate, evidence-based programs may be proposed subject to AAA approval. The UOS is one (1) in-home physical activity session.

Group Physical Activity Programs: Group physical activities use evidence-based models to improve strength and balance to reduce fall risk in a social setting. Pre-approved activities include Enhance Fitness, Tai Ji Quan: Moving for Better Balance, A Matter of Balance, Geri-Fit(R) Strength Training Workout, Walk With Ease, Tai Chi for Arthritis, and Bingocize. Programs must be completed in full and delivered by qualified professionals. Alternate evidence-based programs may be proposed subject to AAA approval. The UOS is one (1) group physical activity session.

The SIPP UOS allocations for each category are located below by region. Bidders must identify which service categories they will offer and specify their proposed UOS. For group physical activity programs and individual in-home physical activity programs, the proposed UOS for each service category must reflect complete offerings of the identified program. For example, if a program is comprised of twelve (12) sessions, the proposed UOS must be a multiple of twelve (12) to ensure the full program is completed (i.e. thirty-six (36) sessions for three (3) complete program offerings). Sessions must be scheduled consistently to support regular attendance, participant engagement, and successful program completion.

Health Promotion

HP is funded under Title IIID of the OAA to provide older adults with scientifically validated programs that improve health, reduce disease and injury, and enhance well-being when participants complete the full program as designed. AAA-approved HP programs include Enhance Fitness, Tai Ji Quan: Moving for Better Balance, A Matter of Balance, and Ash Kickers. Alternate evidence-based programs may be proposed subject to AAA approval.

The UOS for HP is one (1) session. Bidders must propose which evidence-based program(s) they will offer and specify the corresponding number of sessions for each program. The proposed UOS for each program must reflect complete offerings of the identified program. For example, if a program is comprised of twelve (12) sessions, the proposed UOS must be a multiple of twelve (12) to ensure the full program is completed (i.e. thirty-six (36) sessions for three complete program offerings). Classes must be scheduled consistently to support regular attendance, participant engagement, and successful program completion. Reference Exhibit F: "SIPP HP Evidence Based Programs" for detailed definitions and course lengths of AAA pre-approved evidence-based SIPP and HP programs.

BIDDER MINIMUM QUALIFICATIONS

Bidder must be regularly and continuously engaged in the business of providing effective health promotion, injury prevention, and related services to older adults for at least four (4) years, which must be clearly stated or demonstrated in the bid response.

Bidder must possess all permits, licenses, and professional credentials necessary to supply products and perform services specified under this RFP. Unless noted otherwise in the RFP, for example the item(s) stated above, including any Addendum, Bidder is not required to submit copies or verification of the permits, licenses and credentials; however, Bidder must provide such proof if requested by County.

SPECIFIC REQUIREMENTS

1. Per provisions in both OAA and Measure A, service providers must target low-income, high-risk residents of Alameda County in conducting the activities covered within this RFP. While these communities must be targeted, participant income information may not be used to limit or deny services.

2. Bidders must identify strategies to reach and engage the high-need populations referenced in the Background section and describe how their service design, outreach, and partnerships will ensure equitable access and exceed these target floors.

3. Ensure all evidence-based programs are delivered according to required duration, frequency, curriculum, staffing qualifications, and maximum class sizes.

4. Classes must be held on consistent days/times to support participation and completion.

5. Provide participant follow-up as required by the evidence-based model (e.g., Otago continuation calls, home modification workmanship checks, medication follow-up, or program-required coaching and reassessments).

Track attendance, participation, completions, assessments, and outcomes.

Conduct ongoing program assessment, including program fidelity checks and client satisfaction surveys, and incorporate improvements based on these results and AAA feedback.

8. RFP and selected bid/proposal shall be made part of the contract.

The AAA may negotiate modifications after the bid/proposal has been selected to ensure that all necessary program requirements are covered before the contract is signed.

All proposals for OAA funds shall conform to all applicable provisions of laws and regulations, including, but not limited to, the OAA as amended, the Civil Rights Act, the Americans with Disabilities Act, and applicable Federal or State regulations.

For SIPP, provide one or more services:

Minor Home Modifications

Individual Medication Assessments

Individual In-Home Physical Activity

EnhanceWellness is a participant-centered, evidence-based coaching program designed to support older adults in improving health outcomes.

The Lifestyle (LIFE) program provides personalized, in-home physical activity instruction that focuses on integrating balance and strength strategies into daily routines.

The Otago Exercise Program is a structured, evidence-based fall prevention intervention delivered primarily by trained physical therapists.

An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines-pursuant to AAA approval. To review eligible programs, search the on the National Council on Aging website.

Group Physical Activity Programs

Tai Ji Quan (TJQ): Moving for Better Balance is an evidence-based therapeutic movement program that adapts TJQ forms to strengthen balance, mobility, and postural control.

Geri-Fit is a structured strength-training program for older adults that rebuilds muscle mass, improves balance and flexibility, and enhances overall functional fitness.

Walk With Ease is a walking-based physical activity program that incorporates strengthening, stretching, and health education to reduce arthritis-related pain and improve mobility, confidence, and general health.

Tai Chi for Arthritis uses modified Sun-style tai chi movements to improve balance, flexibility, strength, and relaxation.

A Matter of Balance is an evidence-based program that reduces fear of falling and encourages increased physical activity among older adults.

Enhance Fitness is an exercise and falls prevention program featuring low impact cardiovascular exercise, balance work, strength training, and stretching.

Bingocize integrates health education and exercise into a bingo-style game format to increase activity participation by making movement fun and socially engaging.

An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines-pursuant to AAA approval. To review eligible programs, search the on the National Council on Aging website.

For HP, provide one or more approved evidence-based programs.

Ash Kickers is an evidence-based smoking cessation program that guides participants through the stages of quitting while offering education, group support, and tools for long-term success.

Enhance Fitness

Tai Ji Quan: Moving for Better Balance

A Matter of Balance

An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines-pursuant to AAA approval. To review eligible programs, search the on the National Council on Aging website.

Other Program Requirements

Bidder must demonstrate the ability to reach out to targeted populations in the bid.

Bidder shall meet the 10% match requirements for funding for Title III D programs and are encouraged to seek and obtain additional funding from other sources.

Program participants must be provided with an opportunity to provide a private, voluntary contribution to the cost of services. No fees for service may be imposed on OAA consumers, and participation must not be denied due to refusal or inability to contribute.

Programs must utilize the views of participants when evaluating the effectiveness of services received.

Programs must have procedures to protect the confidentiality and privacy of information about, or obtained from, participants or consumers.

All contractors are required to attend Provider Meetings scheduled by the AAA.

Maintain a written complaint and grievance process consistent with Title 22 [CCR7400] and AAA policy and post it at program sites.

Develop and maintain a written Emergency Operations Plan covering facility preparation, staff/volunteer training, and fire safety.

Establish written personnel policies and procedures, job descriptions for all project staff and volunteers, and emergency preparedness procedures within the first 90 days of the contract.

Comply with all federal, state, and local rules, regulations and policies, including, but not limited to, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards [2 CFR Part 200], Federal Code of Regulations [45 CFR 1321.63-1321.71], and California Title 22 [22 CCR 7500-7716].

Provide access to officials from Alameda County AAA, California Department of Aging (CDA), and Federal Administration on Aging officials, for program or fiscal monitoring.

Maintain statistical and financial data in such a way as to document and assure the accuracy of the data presented in the required monthly program and financial reports.

All third-party contracts must be approved by the County and conform to CDA and AAA policies for an open competitive process. The applicant's open competitive process and contract specifications must be described in the plan for service delivery at the time the proposal is submitted. It must also set forth clear procedures for financial accountability and service delivery.

Submit monthly program data, program narratives, invoices, quarterly expenditure reports, and final reports within ten (10) days following each service period.

Prior to awarding a HP contract to any for-profit entity, CDA must also review and approve the contractor's bid proposal.

DELIVERABLES / REPORTS / RESULTS BASED ACCOUNTABILITY

ACSSA has adopted the Results-Based Accountability (RBA) framework to strengthen and increase data collection and improve contract performance. The RBA framework establishes performance measures that will allow ACSSA to track the positive impact and benefits of services for the target population by focusing on three critical questions: How much work was done? How well was it done? Is anyone better off?

RBA Performance Measures for HP and SIPP services are included below. Contractor is only responsible for performance measures related to the service categories they are awarded. Performance measures are subject to modification once the Bidder is selected and the specific program design and interventions have been identified. ACSSA may request individual client data on the services provided for evaluation and/or quality assurance purposes.

BIDDERS CONFERENCE(S)

The Bidders Conference(s) held on the date(s) specified in the Calendar of Events will be conducted online via Microsoft Teams. Bidders can participate via a computer with a stable internet connection (the recommended Bandwidth is 512kbps) by clicking on the meeting links provided in the Calendar of Events. Please RSVP your attendance to Angela Anderson:

To participate via phone for audio access only, a call-in option is available.

Information regarding the RFP will be presented during the conference(s). To get the best experience, the County recommends that bidders who participate remotely use equipment with audio output such as speakers, headsets, or a telephone.

Bidders conferences will be held to:

Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships to participate in the contract(s) that may result from this RFP.

Provide an opportunity for Bidders to request clarification on this RFP and ask specific questions about the project, goods, and services.

Provide the County with an opportunity to receive feedback related to this RFP.

Potential bidders are strongly encouraged to attend Bidders Conference(s) to further facilitate subcontracting relationships. Vendors who attend a Networking/Bidders Conference will be added to the Vendor Bid List. Failure to participate in a Networking/Bidders Conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a Networking/Bidders Conference is highly recommended, but is not mandatory.

Written questions submitted via email by the stated deadline will be addressed in a posted RFP Questions and Answers document following the Bidders Conference(s). Should there be a need to amend or revise the RFP, an Addendum will be issued. The Bidders Conference(s) Attendees List will also be released.

Any verbal statements, including at any Bidders Conference(s) are not binding. Only the written documents will be binding.

Questions regarding these specifications, terms, and conditions are to be submitted in writing via email to Angela Anderson, Program Financial Specialist () by 5:00 p.m. on the date specified in the Calendar of Events.

COUNTY PROCEDURES, TERMS, AND CONDITIONS

EVALUATION CRITERIA / SELECTION COMMITTEE

Initial Evaluation (Completeness of Response, Debarment and Suspension Certification, Minimum Years of Experience Required). All proposals will first be reviewed to determine if they pass the initial Evaluation Criteria (Section A: Completeness of Response), which are determined on a pass/fail basis.

Evaluation by County Selection Committee. All proposals that have passed the initial Evaluation Criteria will be evaluated by a County Selection Committee (CSC). The CSC may be composed of County staff and other parties that may have expertise or experience related to SIPP/HP services that are being procured. The CSC will score the proposals according to the Evaluation Criteria set forth in this RFP. Other than the initial pass/fail Evaluation Criteria, the evaluation of the proposals will be within the sole judgment and discretion of the CSC.

Unrealistic Bids. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments or unrealistically high or low in cost may be deemed reflective of an inherent lack of technical knowledge or indicative of a failure to comprehend the complexity and risk of the County's requirements as set forth in this RFP.

Price Discrepancy. In the case of a discrepancy between the unit price and an extension, the unit price will be used for evaluation purposes.

Evaluation Criteria Descriptions. The items listed in the Evaluation Criteria should be considered as minimum requirements. All information contained in a proposal and presented in vendor interviews (if there are interviews) will be considered during the evaluation process and included in scoring within the appropriate Evaluation Criteria.

Evaluation Scores. Proposals will be evaluated and scored on the zero to five-point scale within each Evaluation Criteria below. Scores for all Evaluation Criteria (see the section below) will then be added, according to their assigned weight (below), to arrive at a weighted score for each proposal. A proposal with a higher-weighted total will be deemed of higher quality than a proposal with a lesser-weighted total.

Shortlist Process. The evaluation process may include a two-stage approach including a preliminary evaluation of the written proposal and preliminary scoring to develop a shortlist of Bidders that will continue to the final stage of optional vendor interview and reference checks. The preliminary scoring will be based on the total points, excluding any points allocated to references and optional vendor interview. The Bidders receiving the highest preliminary scores may advance to the next evaluation phase. All other Bidders will be deemed eliminated from the process. All Bidders will be notified of the shortlist participants; however, the preliminary scores at that time will not be communicated to Bidders.

Reference Checks. The County reserves the right to conduct reference check(s) on all Bidders who submitted a bid proposal. Bidders are to provide a list of five (5) references. Completion of the Reference evaluation will be determined based on our ability to contact three (3) of the five (5) references. References should be able to address and describe their knowledge of your organization's ability to provide the services listed in the RFP. Services or goods provided by Bidder to the references should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.

Bidders must verify that the contact information for all references provided is current and valid. If a reference cannot be contacted it may affect the qualification and scoring of Bidder's submission.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

The County may contact some or all of the references provided in order to determine Bidder's performance record on work similar to that described in this request.

Optional Vendor Interviews. The County may in its sole discretion, conduct vendor interviews. Should the County opt to conduct a vendor interview, the interview may include responding to standard and specific questions from the CSC regarding the Bidders' proposal. Whether or not a shortlist process is used, the score of any evaluation criterion below may be revised or informed based on the vendor interview.

Final Score. The final maximum score for any procurement is 500 points. Proposals will be ranked by their final scores.

Without Vendor Interview. In procurements where there are no vendor interviews, the score received by the evaluation of the written proposal with the references score added will be the final score.

With Vendor Interview. In procurements where there are vendor interviews, the CSC will consider the interview and may adjust the scores received by the evaluation of the written proposal which, with the reference scores added, will be the final score.

Contact During Evaluation Process. All contact during the evaluation phase must be through the ACSSA Contracts Office only. Bidders must neither contact nor lobby CSC during the evaluation process. Attempts by Bidders to contact and/or influence members of the CSC may result in disqualification of Bidders.

Determining Award. As a result of this RFP, the County intends to award a contract to the highest-ranked responsible Bidder(s), as determined by the combined weight of the Evaluation Criteria, whose response conforms to the RFP and whose bid presents the greatest value to the County considering all Evaluation Criteria. The combined weight of the Evaluation Criteria is greater in importance than the cost in determining the best value to the County. The County may award a contract of higher qualitative competence over the lowest priced response.

The zero (0) to five (5) point scale range is defined as follows:

The Evaluation Criteria and their respective weights are as follows:

CONTRACT EVALUATION AND ASSESSMENT

During the initial 120-day period of any contract awarded, the County may review the proposal, the contract, any goods or services provided, and/or meet with the Contractor to identify any issues or potential problems.

The County reserves the right to determine, at its sole discretion, whether:

The Contractor has complied with all terms of this RFP and the contract; and

Any problems or potential problems with the proposed goods and/or services were evidenced, which makes it unlikely (even with possible modifications) that such goods and/or services have met or will meet the County requirements.

If, as a result of such determination, the County concludes that it is not satisfied with the Contractor's performance under any awarded contract and/or Contractor's goods and services as contracted for therein, the Contractor may be notified that the contract is being terminated. The Contractor must be responsible for returning County facilities to their original state at no charge to the County. The County will have the right to invite the next qualified Bidder(s) to enter into a contract. The County also reserves the right to re-bid this project if it is determined to be in its best interest to do so. The County's right to go to the next qualified Bidder(s) and/or rebid is not limited by the award of a contract or the 120-day period.

NOTICE OF INTENT TO AWARD

At the conclusion of the RFP response evaluation period, all Bidders will be notified in writing by email of the contract award recommendation, if any, by the ACSSA Contracts Office. The document providing this notification is the Notice of Intent to Award/Non-Award.

The Notice of Intent to Award/Non-Award will provide the following information:

The name(s) of the Bidder(s) being recommended for contract award; and

The names of all other parties that submitted proposals.

The submitted proposals will be made available upon request no later than five (5) calendar days before approval of the award and contract is scheduled to be considered by the Board of Supervisors.

BID PROTEST / APPEALS PROCESS

ACSSA prides itself on the establishment of fair and competitive contracting procedures and the commitment made to follow those procedures. The following is provided in the event that Bidders wishes to protest the bid process or appeal the intent to award a contract for this project once the Notices of Intent to Award/Non-Award have been issued. Bid protests submitted prior to issuance of the Notices of Intent to Award/Non-Award will not be accepted by the County.

Bid protests must be submitted in writing and addressed to the ACSSA Financial Services Director in the letter.

The mailing address for submitting a Bid protest is:

Robert Woolley

1111 Jackson Street, 1st Floor, Suite 103

Oakland, CA 94607

Email:

Any bid protest must be submitted in writing by 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the Notice of Intent to Award/ Non-Award, not the date received by the Bidder. The bid protest must be submitted to the office that has been designated for review of protests for this procurement (the Protest Evaluator). For this procurement, the Protest Evaluator is Robert Woolley, ACSSA Financial Services Director.

A bid protest received after 5:00 p.m. is considered received as of the next calendar day. A protest received after 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the Notice of Intent to Award/Non-Award will not be considered under any circumstances by the ACSSA Financial Services Director or their designee.

Generally, the County will promptly send an email acknowledging receipt of the protest; it is the responsibility of the protestor to confirm that the protest was timely received.

The bid protest must contain a complete statement of the reasons and facts for the protest.

The protest must refer to the specific portions of all documents that form the basis for the protest.

The protest must include the name, address, email address, and telephone number of the person submitting the protest on behalf of the protesting party.

The ACSSA Contracts Office representative will send a notification to Bidders if a protest is received.

The ACSSA Financial Services Director, or their designee, will review and evaluate the protest and issue a written decision. The ACSSA Financial Services Director may, at their discretion, do any of the following: investigate the protest, obtain additional information, provide an opportunity to settle the protest by mutual agreement, and/or schedule a meeting(s) with the protesting Bidder and others (as appropriate) to discuss the protest. The decision on the bid protest must be final prior to the Board hearing date. A notification of the decision will be communicated by email to the protestor. Notification will be provided to Bidders when a decision has been made on the protest and whether or not the recommendation to the Board of Supervisors in the Notice of Intent to Award/ Non-Award will stand.

The decision on the bid protest by the ACSSA Financial Services Director may be appealed to the Auditor-Controller's Office of Contract Compliance & Reporting (OCCR) located at 1221 Oak St., Room 249, Oakland, CA 94612, Email: , unless the OCCR determines that it has a conflict of interest in which case an alternate will be identified to hear the appeal and all steps to be taken by OCCR will be performed by the alternate. The Bidder whose bid is the subject of the protest, all Bidders affected by the ACSSA Financial Services Director's decision on the protest, and the protestor have the right to appeal if they feel the ACSSA Financial Services Director's decision is incorrect. All appeals to the Auditor-Controller's OCCR must be in writing and submitted within SEVEN (7) calendar days following the issuance of the decision, not the date the decision is received by the Bidder. An appeal received after 5:00 p.m. is considered received as of the next calendar day. An appeal received after 5:00 p.m. on the SEVENTH (7th) calendar day following the date of issuance of the decision by the Protest Evaluator will not be considered under any circumstances by the Auditor-Controller OCCR or their designee.

The appeal must specify the decision being appealed and all the facts and circumstances relied upon in support of the appeal.

In reviewing protest appeals, the OCCR will not re-judge the proposal(s). The appeal to the OCCR must be limited to a review of the procurement process to determine if the contracting department materially erred in following the bid or, if applicable, County contracting policies or other laws and regulations.

The appeal to the OCCR must be limited to the grounds raised in the original protest and the written decision by the Protest Evaluator. As such, a Bidder is prohibited from stating new grounds for a Bid protest in its appeal.

The Auditor's Office may overturn the results of a bid process for ethical violations by Procurement staff, County Selection Committee members, subject matter experts, or any other County staff managing or participating in the competitive bid process, regardless of timing or the contents of a bid protest.

The finding of the Auditor-Controller's OCCR is the final step of the appeal process. A copy of the finding of the Auditor-Controller's OCCR will be furnished to the protestor.

The finding on the appeal must be issued before a recommendation to award the contract is considered and contract awarded by the Board of Supervisors.

The procedures and time limits set forth in this section are mandatory and are each Bidder's sole and exclusive remedy in the event of a bid protest. A Bidder's failure to timely complete both the bid protest and appeal procedures will be deemed a failure to exhaust administrative remedies. Failure to exhaust administrative remedies, or failure to comply otherwise with these procedures, will constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings

TERM / TERMINATION / RENEWAL

The contract term, which may be awarded pursuant to this RFP, will be one (1) year (July 1, 2026 - June 30, 2027). Funding for the contract is contingent upon availability of state, federal, and local funds.

By mutual agreement, any contract, which may be awarded pursuant to this RFP, may be extended for three (3) additional one (1)-year terms at agreed upon prices with all other terms and conditions remaining the same.

The County has and reserves the right to suspend, terminate or abandon the execution of any work, services and/or providing of goods by the Contractor without cause at any time upon giving the Contractor prior written notice. In the event that the County should abandon, terminate or suspend the Contractor's work, services and/or providing of goods, the Contractor will be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. The County may terminate the contract at any time for cause without written notice upon a material breach of contract or substandard or unsatisfactory performance by the Contractor. In the event of termination with cause, the County reserves the right to seek any and all damages from the Contractor. In the event of such termination, with or without cause, the County reserves the right to invite the next highest-ranked Bidder to enter into a contract or rebid the project if it is determined to be in its best interest to do so.

QUANTITIES

Quantities listed herein are annual estimates based on past funding available to the AAA and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

PRICING

All pricing as quoted will not increase, but except as noted below, remain fixed and firm for the term of any contract that may be awarded as a result of this RFP.

Taxes and freight charges:

The County is soliciting a total price for this project. The price(s) quoted must be the total cost the County will pay for this project, including all taxes (excluding Sales and Use taxes) and all other charges.

All prices quoted must be in United States dollars.

In the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension, and the Bidder must honor the unit price quoted.

Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.

AWARD

Most Responsive and Responsible Bidder(s)

The award will be made to the highest-ranked Bidder(s) who meet the requirements of these specifications, terms, and conditions.

Awards may also be made to the subsequent highest ranked Bidder(s) who will be called in order should the County need to contract with another Bidder(s).

An award will be recommended for the Bidder(s) that submitted the proposal(s) that best serves the overall interests of the County by attaining the highest overall point score. The award may not necessarily be made to the Bidder(s) with the lowest price.

Federal Contract Provisions: Funds used for payment of contract(s) awarded from this procurement may be from, or subject to reimbursement, by state and/or federal funds. Some of these funding sources require additional contractual obligations. Bidder must agree to federal contracting terms and conditions, that supplement the County's Standard Services Contract General Terms and Conditions which are attached as hereto as Exhibit H, . The successful Bidder(s) must meet federal requirements and agree to the terms including, but not limited to, meeting all contracting requirements as set forth in 2 C.F.R. 200.326 and 2 C.F.R. Part 200, Appendix II.

County Rights

The County reserves the right to reject any or all responses that materially differ from any terms contained in this RFP, including Exhibits and any Addenda, to waive informalities and minor irregularities in responses received, and to provide an opportunity for Bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity will be made solely at the discretion of the County.

Any bid proposals that contain false or misleading information may be disqualified by the County.

The County reserves the right to award to a single or multiple Contractors.

The County reserves the right to conduct additional procurements for the same or similar goods and/or services or to award to additional contract(s), including to other Bidder(s), during the term of the contract if it determines that additional Contractors are needed to supplement goods and/or services being provided.

The County has the right to decline to award this contract or any part thereof for any reason.

Procedures

Board approval to award a contract is required

A contract must be fully executed by the recommended awardee and the County prior to any services and goods being provided or work being performed.

The County uses its Standard Services Agreement terms and conditions for purchases and services. Any terms that are not acceptable to a Bidder must be identified on the form in Exhibit A - Bid Response Packet. Bidder may access a copy of the Standard Services Agreement template at:

[]

The template contains minimal standard language and specific contract terms, including the scope of services that may be drafted and negotiated based on this RFP and the bid proposal(s). As noted above, Exhibit H, , will be part of the contract.

The RFP specifications, terms, conditions, Exhibits, RFP Addenda, and Bidder's proposal may be incorporated into and made a part of any contract that may be awarded as a result of this RFP.

METHOD OF ORDERING

A written Purchase Order (PO) will be issued after an executed Standard Services Agreement and Board approval. If there is any conflict in terms of any PO and the executed contract, the contract will control, even if a PO is issued later. Payment cannot be made to any Contractor until a PO is issued.

POs and payments for goods and/or services will be issued only in the name of the Contractor, as identified on the contract.

The Contractor must adapt to changes to the method of ordering procedures as required by the County during the term of the contract.

Any change orders must be agreed upon in writing by Contractor and County and issued as needed by County.

Written PO will be issued upon approval of a line item budget received from the Contractor.

INVOICING

Contractor must invoice the requesting department, unless otherwise directed by County, upon satisfactory receipt of goods and/or performance of services.

County will use reasonable efforts to make payment within 30 days following receipt and review of invoice and complete satisfactory receipt of goods and/or performance of services.

County will notify the Contractor of any adjustments or corrections that must be made to receive payment on an invoice.

ACSSA Finance Department has established a centralized Payments Unit. All invoices must be submitted to ACSSA Finance Payables Unit through the CATS vendor portal: .

This unit will be your point of contact for all payment and invoicing matters.

Invoices must contain the following elements:

Must be on company letterhead that includes name, address, and contact information.

For Community Based Organizations, must be signed by the head of the organization, i.e., Executive Director, CEO, etc.

Document must contain the title Invoice.

The date of the invoice.

A description of services.

The date range for services provided.

If needed, itemization of any sales tax and delivery/postage charges.

The Purchase Order (PO) number provided by the County.

The total amount owed.

Remittance instructions/address.

A cc indication at the bottom of the invoice with names of people who received courtesy copies.

The CEO or Executive Director must be included in the cc.

All data as required by your contract.

Contractor will invoice the County monthly, due by the 10th business day of the following month for actual costs incurred.

Failure to submit required reports can delay the processing of invoices for reimbursement.

Contractor must utilize a standardized invoice format upon request.

Invoices must be issued by, and payments made to, the Contractor who is awarded a contract.

The County will pay the Contractor, after receipt and approval of an invoice, monthly or as agreed upon, not to exceed the total contract amount. The County will not pay for goods and/or services in advance.

In the event the Contractor's performance and/or deliverable goods have been deemed unsatisfactory by a review committee, the County reserves the right to withhold future payments until the performance and/or deliverable goods are deemed satisfactory.

ACCOUNT MANAGER / SUPPORT STAFF

The Contractor must provide dedicated support staff to be the primary contact for all issues regarding the response to this RFP and any contract which may arise pursuant to this RFP.

Contractor must also provide adequate, competent support staff that will be able to service the County during normal working hours, Monday through Friday, or as otherwise identified in this RFP. Such representative(s) must be knowledgeable about the contract, products, and/or services offered and able to identify and resolve quickly any issues, including but not limited to order and invoicing problems.

Contractor must provide a dedicated, competent account manager who will be responsible for the County account/contract and receive all orders. Contractor account manager must be familiar with County requirements and standards and work with the ACSSA Contracts Office / AAA Program to ensure that established standards are adhered to. This includes keeping the County Contract Administrator informed of department requests as needed.

INSTRUCTIONS TO BIDDERS

COUNTY CONTACTS

ACSSA Contracts Office is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the ACSSA Contracts Office only. Any communication regarding this RFP with other County personnel may result in disqualification.

The evaluation phase of the competitive process will begin upon receipt of sealed bid proposals and continue until a contract has been awarded.

Contact Information for this RFP:

Angela Anderson, Program Financial Specialist

Alameda County Social Services Agency / Contracts Office

2000 San Pablo Ave, 4th Floor, Suite 451B

Oakland, CA 94612

E-Mail:

Phone: (510) 267-9457

The GSA Contracting Opportunities website will be the official notification posting place of all bid documents related to this RFP. Each Bidder is responsible for checking the website for any Addendums and other notices related to this RFP. Go to [] to view the posting for this RFP and other current contracting opportunities.

SUBMITTAL OF PROPOSALS

Document Submittal - Bid Response Preparation and Format

All bids must be SEALED and must be received at the ACSSA Contracts Office by 2:00 p.m. on the due date specified in the Calendar of Events. The County strongly recommends early submission of bids.

NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED.

No bids submitted via email will be considered.

For hand delivery of bids, please email Angela Anderson at or call 510-267-9457 to make an appointment for your bid drop-off.

IF HAND DELIVERING BIDS, PLEASE ALLOW TIME FOR METERED STREET PARKING OR PARKING IN AREA PUBLIC PARKING LOTS AND ENTRY INTO SECURE BUILDING.

All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time deadline indicated in the Calendar Events. Any bid received after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

The ACSSA Contracts Office timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

Bidder's name, address, and the RFP number and title must appear on the mailing package. Bids are to be addressed and delivered as follows:

Alameda County Social Services Agency / Contracts Office

RFP No. 2026-ACSSA-AAA-SIPPHP

Senior Injury Prevention Program and Health Promotion

Attn: Angela Anderson

2000 San Pablo Ave, 4th Floor, Suite 451B

Oakland, CA 94612

Bidders are to submit one (1) original hardcopy bid (Exhibit A - Bid Response Packet, including additional required documentation), with original blue ink signatures or electronic signatures via Docusign, Conga Sign, or other verifiable independent electronic signature services. All hard copy submittals should be printed on plain white paper, and must be either loose leaf or in a 3-ring binder (NOT bound). It is preferred that all proposals submitted shall be printed and on minimum 30% post-consumer recycled content paper. Inability to comply with the 30% post-consumer recycled content recommendation will have no impact on the evaluation and scoring of the proposal.

A SEPARATE BID RESPONSE PACKET IS REQUIRED TO BE SUBMITTED FOR EACH SERVICE CATEGORY. FAILURE TO SUBMIT A SEPARATE RESPONSE PACKET WILL BE SUBJECT TO DISQUALIFICATION.

Bidders must also submit an electronic copy of their proposal. The electronic copy must be in a single PDF file (PDF with Optical Character Recognition preferred), preferably a single file of 20 MB or less, and must be an exact scanned image of the original hard copy of Exhibit A - Bid Response Packet, including additional required documentation. The PDF file must be on disk or USB flash drive and enclosed with the sealed original hardcopy of the bid.

The submitted proposal must conform to and include Exhibit A - Bid Response Packet, as amended or revised by Addendum, including additional required documentation. A Bidder may be disqualified if the most current version of Exhibit A, as revised and published through Addenda, is not used.

In whole or in part, proposal responses are NOT to be marked confidential or proprietary. The County may refuse to consider any proposal or part thereof so marked. Bid proposals submitted in response to this RFP may be subject to public disclosure, even if marked confidential or proprietary. The County will not be liable in any way for disclosure of any such records. Please refer to the County's website at Alameda County Proprietary and Confidential Information Policies [https://gsa.acgov.org/do-business-with-us/contracting-opportunities/policies-procedures/proprietary-confidential-information/].

For the proposals to be considered complete, the Bidder must provide responses to all information requested in Exhibit A - Bid Response Packet, as revised by any Addenda.

Bidders must submit pricing on the County provided budget template, Excel Spreadsheet, or Bid/Budget Form(s).

Submissions Processes

All costs required for the preparation and submission of a proposal must be borne by the Bidder.

Only one bid proposal will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, "partnership" will mean, and is limited to, a legal partnership formed under one or more of the provisions of California or other state's Corporations Code or an equivalent statute.

The final award information will be posted on the County's "Contracting Opportunities" website.

The County reserves the right to reject any proposal.

All bid proposals must remain open to acceptance and irrevocable for a period of not less than 180 days unless otherwise specified in the bid documents.

Additional Required Documentation

All ORIGINAL BID RESPONSE PACKETS must include these additional documents:

An organizational chart.

Copy of Adult Day Care License or status of application (if applicable)

ORIGINAL BID RESPONSE PACKETS for Nonprofit Agencies must also include:

Nonprofit Determination Letter (501[c][3])

Articles of Incorporation

Most recent Bylaws

Roster of Board of Directors

Copies of minutes of the last two Board of Director's meetings.

4. Legal Requirements

a. "In submitting a bid to a public purchasing body, the Bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Bidder". (California Government Code Section 4552).

b. By submitting a bid proposal, the Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms "claim" and "knowingly" are defined in the California False Claims Act, Cal. Gov. Code, 12650 et seq.), County will be entitled to civil remedies set forth in the California False Claim Act. Such actions may also be considered fraud and subject to criminal prosecution.

c. The Bidder, by submitting a proposal, certifies that it is, at the time of bidding, and will be, throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the RFP and contract documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the RFP and contract documents.

d. The Bidder, by submitting a proposal, certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

EXHIBIT A

BID RESPONSE PACKET

RFP NO. 2026-ACSSA-AAA-SIPPHP

SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

INSTRUCTIONS

On the cover page of the Bid Response Packet, Bidders must replace the information in BLUE font (name of Bidding organization, primary contact name, etc.).

Please read EXHIBIT A - Bid Response Packet carefully; INCOMPLETE BID PROPOSALS MAY BE REJECTED. The County of Alameda will not accept submissions or documentation after the bid response due date. AS DESCRIBED IN THE SUBMITTAL OF BIDS SECTION OF THIS RFP, BIDDERS ARE TO SUBMIT :

ONE (1) ORIGINAL HARDCOPY BID (EXHIBIT A - BID RESPONSE PACKET), INCLUDING ADDITIONAL REQUIRED DOCUMENTATION), WITH ORIGINAL INK SIGNATURES OR ELECTRONIC SIGNATURES VIA DOCUSIGN, CONGA SIGN, OR OTHER VERIFIABLE INDEPENDENT ELECTRONIC SIGNATURE SERVICES.

ONE (1) ELECTRONIC COPY OF THE BID IN PDF FILE FORMAT (with OCR preferred) ON A USB OR USB-C FLASH DRIVE

The bid proposal must comply with all requirements contained in the RFP. It is strongly recommended that Bidders verify and review all Addenda to confirm the use of the most current forms and provide all information requested.

The bid proposal submission must conform to and include Exhibit A - Bid Response Packet, as amended or revised by Addendum, including additional required documentation. A Bidder may be disqualified if the most current version of Exhibit A, as revised and published through Addenda, is not used.

The following pages require confirmation, declaration, and /or a signature (?). These must be either: (1) be printed and have an original signature(s); or (2) be digitally signed via Docusign, Conga Sign, or other verifiable independent electronic signature services. All signatures must be by an individual authorized to bind the Bidder. These pages must be submitted.

Exhibit A - Bid Response Packet, (signature required)

Exhibit A - Bid Response Packet, (signature required)

Exhibit H: Additional Contract Provisions - Federal Provision (read and acknowledge - informational only)

Exhibit H-1: Certification for Contracts, Grants, Loans, and Cooperative Agreements

CERTIFICATION REGARDING LOBBYING (APPENDIX A, 44 C.F.R. PART 18 (read and acknowledge - informational only)

Any pages of the Bid Response Packet not applicable to the Bidders are to be submitted with such pages or items clearly marked "N/A" or the bid proposal may be disqualified as incomplete.

Bidders must not modify the Bid Response Packet or any other County-provided document unless instructed to do so, or the bid proposal may be disqualified.

County-provided budget template, Bid pricing form, or Excel Bid/Budget Form(s) must be included with the bid response.

Bidders must quote price(s) as specified in the RFP, using the form(s) as amended or revised by any Addenda.

Any clarifications or exceptions to policies or specifications of this RFP, including all Addenda and other documents must be submitted in the form of the Bid Response Packet.

Bidders must read all information in this Exhibit A and follow all directions given.

Bidders who do not comply with the requirements and/or submit incomplete bid proposal packages are subject to disqualification and their bid proposals rejected

Date of Submission

Name of Bidding Organization

Primary Contact Name

Primary Contact Title

Address 1

Address 2

City, State Zip Code

Phone Number

Email Address

COUNTY OF ALAMEDA

EXHIBIT A

BID RESPONSE PACKET

RFP NO. 2026-ACSSA-AAA-SIPPHP

SENIOR INJURY PREVENTION PROGRAM AND

HEALTH PROMOTION

RESPONSE DUE

by

2:00 PM

on

Tuesday, May 26, 2026

For Each Primary Service Category Selected:

One original hard copy of the bid proposal and one electronic (PDF) copy on a USB or USB-C flash drive delivered to:

Alameda County Social Services Agency / Contracts Office

RFP No. 2026-ACSSA-AAA-SIPPHP

Senior Injury Prevention Program and Health Promotion

Attn: Angela Anderson, Program Financial Specialist

2000 San Pablo Ave, 4th Floor, Suite 451B

Oakland, CA 94612

BIDDER INFORMATION

Official Name of Bidder (Company):

Street Address Line 1:

Street Address Line 2:

City:

State:

Zip Code:

Webpage:

Type of Entity / Organizational Structure (check one):

Corporation Joint Venture Partnership

Limited Liability Partnership Limited Liability Corporation Sole Proprietor

Non-Profit Other:

Jurisdiction of Organizational Structure:

Date of Organizational Structure:

Federal Tax Identification Number:

Alameda County Supplier Identification Number (if applicable):

DIR Contractor Registration Number (if applicable):

Primary Contact Information:

Name / Title:

Telephone Number:

Alternate Number:

Email Address:

BIDDER ACCEPTANCE

The undersigned declares that the procurement bid documents, including, without limitation, the RFP, Q&A, Addenda, and Exhibits (the Bid Documents), have been read and accepted.

The undersigned has reviewed the Bid Documents and fully understands the requirements for this RFP, including, but not limited to, general County requirements, and that each Bidder who is awarded a contract must be, in fact, a prime Contractor, not a subcontractor, to County, and agrees that its bid proposal, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the Bid Documents.

The undersigned acknowledges receipt and acceptance of all addenda.

The undersigned agrees to the following terms, conditions, certifications, and requirements found on the County's website:

[]

[]

[]

[]

The undersigned acknowledges that Bidder is and will remain in good standing in the State of California, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and any contract that is awarded.

The undersigned acknowledges that any contract that may be awarded from this procurement is or may be funded in whole or part with federal funds and that it will abide by all federal funding requirements.

The undersigned acknowledges that it is the responsibility of each Bidder to be familiar with all of the specifications, terms, and conditions of the RFP and, if applicable, the site condition. By the submission of a bid proposal, the Bidder certifies that if awarded a contract, they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

Bidder agrees to hold the County of Alameda, its officers, agents, and employees harmless from liability of any nature or kind, including cost and expenses, for infringement or use of any patent, copyright, or other proprietary rights, secret process, patented or unpatented invention, article or appliance furnished or used in connection with bid proposal and/or any resulted contract or purchase order.

By signing below, the signatory warrants and represents that the signer has completed, acknowledged, and agreed to this Bidder Acceptance in their authorized capacity and that by their signature on this Bidder Acceptance, they and the entity upon behalf of which they acted, acknowledged and agreed to this Bidder Acceptance and that all are true and correct and are made under penalty of perjury pursuant to the laws of California.

BIDDER (COMPANY):

NAME/TITLE OF AUTHORIZED SIGNER:

SIGNATURE: DATE:

DEBARMENT AND SUSPENSION CERTIFICATION (PROCUREMENTS $25,000 AND OVER)

The Bidder, under penalty of perjury, certifies that, except as noted below, Bidder, its principal, and any named and unnamed subcontractor:

Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;

Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years;

Does not have a proposed debarment pending; and

Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years.

If there are any exceptions to this certification, insert the exceptions in the following space. For any exception noted, indicate to whom it applies, initiating agency, and dates of action. Exceptions will not necessarily result in denial of the award but will be considered in determining Contractor responsibility.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Response on the signature portion thereof will also constitute the signature of this Certification.

BIDDER (COMPANY):

NAME/TITLE OF AUTHORIZED SIGNER:

SIGNATURE: DATE:

RFP NO. 2026-ACSSA-AAA-SIPPHP

REQUIRED DOCUMENTATION AND SUBMITTALS CHECKLIST

Bidders must provide all of the documentation and exhibits identified below. Any material deviation from these requirements may be cause for rejection of the proposal, as determined at the County's sole discretion. Please verify each item below that it is correctly submitted as per the RFP specifications and check () its corresponding Check Box and sign below.

RFP NO. 2026-ACSSA-AAA-SIPPHP

EXHIBIT A-1

BID RESPONSE FORM

COST SHALL BE SUBMITTED ON EXHIBIT A-1 AS IS. NO ALTERATIONS OR CHANGES OF ANY KIND ARE PERMITTED. Bid responses that do not comply will be subject to rejection in total. The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the cost the County will pay for any contract that is a result of this bid.

Quantities listed herein are annual estimates based on past usage and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

Bidder hereby certifies to County that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

PLEASE PROVIDE A SEPARATE PROPOSAL PACKET FOR EACH SERVICE CATEGORY.

CHECK THE PROPOSED SERVICE CATEGORY BELOW (PLEASE CHECK ONLY ONE):

Senior Injury Prevention Program Health Promotion

PLEASE NOTE THE GEOGRAPHIC AREA OF SERVICE AND PERCENTAGE OF TOTAL CLIENTS SERVED IN EACH AREA (IF YOU ARE PROPOSING TO SERVE MULTIPLE AREAS):

NORTH ____ % SOUTH_____% COUNTYWIDE____%

CENTRAL____ % EAST_____%

PLEASE INCLUDE YOUR PROPOSAL SPECIFICS IN THE FOLLOWING CHART: