SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

for

SENIOR INJURY PREVENTION PROGRAM AND

HEALTH PROMOTION

For complete information regarding this project, see Request for Proposal posted at Alameda County Current Contracting Opportunities [ https://gsa.acgov.org/do-business-with-us/contracting-opportunities/ ] or contact the County representative listed below.

Thank you for your interest!

Contact Person: Angela Anderson, Program Financial Specialist

Phone Number: (510) 267-9457

E-mail Address: angela.anderson2@acgov.org

Alameda County Social Services Agency – Contracts Office

RESPONSE DUE

by

2:00 PM

on

Tuesday, May 26, 2026

By Mail:

Alameda County Social Services Agency / Contracts Office

Attention: Angela Anderson

2000 San Pablo Ave, 4th Floor, Suite 451B

Oakland, CA 94612

or

Schedule an appointment to drop off your bid submission in person

Email: angela.anderson2@acgov.org

Alameda County is committed to reducing environmental impacts across our entire supply chain. Please print only what you need, print double-sided, and use recycled-content paper if printing this document.

CALENDAR OF EVENTS

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

EVENT	DATE/LOCATION
Request Issued	Wednesday, April 22, 2026
Networking/Bidders Conference No. 1	Monday, April 27, 2026 at 1:30 PM Microsoft Teams Meeting (online) Need help? Join the Meeting Now Meeting ID: 252 461 458 927 664 Passcode: aD7GL99D Dial in by phone (415) 915-3950 USA (San Francisco) (888) 715-8170 USA (Toll-free) Phone conference ID: 788 130 57#
Networking/Bidders Conference No. 2	Thursday, April 30, 2026 at 10:00 AM Microsoft Teams Meeting (online) Need help? Join the Meeting Now Meeting ID: 296 986 106 765 45 Passcode: QZ9rV22T Dial in by phone (415) 915-3950 USA (San Francisco) (888) 715-8170 USA (Toll-free) Phone conference ID: 606 763 48#
Written Questions Due via email angela.anderson2@acgov.org	Thursday, April 30, 2026 by 5:00 PM
List of Attendees Issued	Tuesday, May 12, 2026
Questions & Answers Issued	Tuesday, May 12, 2026
Addendum Issued [only if necessary to amend RFP]	Tuesday, May 12, 2026
Response Due 2000 San Pablo Avenue, 4th Floor, Suite 451B, Oakland, CA 94612	Tuesday, May 26, 2026 by 2:00 PM
Evaluation Period	Tuesday, May 26, 2026 – Friday, June 26, 2026
Notice of Intent to Award Issued	Monday, June 29, 2026
Consideration Award Date	(This date has not been finalized. The actual date will be provided once available)
Contract Start Date	July 1, 2026

NOTE: All dates are tentative and subject to change.

COUNTY OF ALAMEDA

REQUEST FOR PROPOSAL NO. 2026-ACSSA-AAA-SIPPHP

SPECIFICATIONS, TERMS, AND CONDITIONS

for

SENIOR INJURY PREVENTION PROGRAM AND HEALTH PROMOTION

TABLE OF CONTENTS

Page

ATTACHMENTS

EXHIBIT A BID RESPONSE PACKET

EXHIBIT A-1 BID RESPONSE FORM

EXHIBIT A-2 BID RESPONSE NARRATIVE

EXHIBIT B BUDGET INSTRUCTIONS

EXHIBIT B-1 BUDGET TEMPLATE (separate Excel spreadsheet file attachment)

EXHIBIT C INSURANCE REQUIREMENTS

EXHIBIT D DATA REPORTING REQUIREMENTS

EXHIBIT E EMERGENCY PREPAREDNESS

EXHIBIT F SIPP/HP EVIDENCE-BASED PROGRAMS OVERVIEW

EXHIBIT G EXCEPTIONS AND CLARIFICATIONS

EXHIBIT H REFERENCES

EXHIBIT I ADDITIONAL CONTRACT PROVISIONS – FEDERAL PROVISION

EXHIBIT I-1 CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS-CERTIFICATION REGARDING LOBBYING (APPENDIX A, 44 C.F.R.PART 18)

I. STATEMENT OF WORK

A. BACKGROUND

Under the Older Americans Act (OAA, Older Americans Act: Overview and Funding | Congress.gov | Library of Congress) , the Area Agency on Aging (AAA) is responsible for planning and delivering services that help older adults maintain independence, well-being, and dignity. In developing Alameda County’s 2024–2028 Countywide Area Plan (CWAP, PSA 09-4 Year Area Plan 2024-28-APPROVED.pdf ), the AAA’s needs assessment identified injury prevention as one of the areas of greatest needs for older adults in the county.

Senior Injury Prevention Program (SIPP) and Health Promotion (HP) services provide older adults with free injury prevention and health interventions to support their overall health and well-being. While SIPP and HP have complementary program outcomes, the services provided under each distinct program differ slightly:

1. SIPP: Locally funded, community-based injury prevention interventions that span evidence-based, group and in-home individual physical activity programs, minor home modifications, and individual medication assessments.

2. HP: OAA-funded, evidence-based programs that support healthy lifestyles and promote healthy behaviors.

Definitions of Priority Populations

SIPP and HP are aligned not only in their outcomes but also in the populations they intend to serve, prioritizing individuals with the greatest social and economic need.

1. Greatest Economic Need: Income at or below the federal poverty level, as further defined by state and area plans based on local factors such as geography and living expenses.

2. Greatest Social Need: Noneconomic factors limiting independence or the ability to perform routine daily tasks, including physical or mental disabilities, language barriers, cultural or geographic isolation, and conditions such as housing instability, food insecurity, chronic health issues, or safety concerns.

3. Considering these factors and our CWAP assessment, the following groups of older adults in Alameda County are identified as priority populations for services:

a. Adults age 75 and older

Higher risk of isolation and functional decline

b. Low-income

Defined as living at or below 200% of the federal poverty level

c. Individuals with functional impairments or disabilities

Includes people with physical or mental impairment that substantially limit one or more major life activities, with particular emphasis on those with limitations in activities of daily living (ADLs) or instrumental activities of daily living (IADLs)

d. Racial or Ethnic minorities

Includes Asian, Hispanic/Latino, Black/African American, Native Hawaiian/Pacific Islander, American Indian/Alaska Native, and Multiracial populations

e. Individuals with limited English proficiency

Includes Chinese/Mandarin, Spanish, Korean, Cantonese, Vietnamese, Farsi/Dari, Cambodian, and Tagalog; 41% of adults in Alameda County have limited English proficiency

f. Veterans

g. Lesbian Gay Bisexual Transgender Queer/Questioning Intersex Asexual/Allied Plus (LGBTQIA+) community

Targeting Goals

To ensure SIPP and HP activities reach the targeted population, AAA has identified service delivery standards to help assess reach of services using the regional distribution of proxy characteristics (minority, low-income, age 75+, and functionally impaired or disabled). For the purposes of AAA, adequately reaching the target populations within each region means serving these groups at higher rates than listed below. Bidders are expected to include methods for exceeding these numbers in their service design.

	North	Central	South	East
Age 75+	30%	28%	30%	30%
Low-Income	14%	10%	9%	8%
Functionally Impaired	31%	33%	30%	29%
Minorities	55%	62%	68%	34%

B. INTENT

The Alameda County Social Services Agency (ACSSA), Department of Adult and Aging Services (AAS), and AAA seek qualified organizations to provide inclusive SIPP and HP services for older adults age 60 and older to foster their health and well-being.

The County’s intent is to fund programs that:

1. Promote health, wellness, and aging in place in the County of Alameda.

2. Address priority populations identified in the CWAP, including adults age 75+, low-income seniors, LGBTQIA+ seniors, Veteran seniors, disabled seniors, and those with limited English proficiency.

3. Feature collaborative programming that builds partnerships to broaden reach and maximize impact.

Successful bidders will demonstrate:

1. Capacity and experience in delivering inclusive, accessible programming.

2. Applicable technical qualifications, including program certifications, to appropriately offer their proposed HP and/or SIPP service(s).

3. Cultural and linguistic competence to serve diverse communities effectively.

4. Fiscal accountability and compliance with all applicable regulations.

5. Commitment to collaboration, continuous improvement, and utilization of participant feedback to inform program goals.

Funding and Awards

The AAA estimates that a total of $471,688 for SIPP and $270,984 for HP will be made available for funding in Fiscal Year 2026-2027, as reflected in the table below. Award amounts will be dependent on the available funding.

Service Category	Funding Source	Anticipated Funding Amount
Senior Injury Prevention Program (SIPP)	County Measure A Funds	$471,688
Health Promotion (HP)	OAA Title IIID	$270,984

SIPP and HP contracts will be awarded separately. Bidders may submit a proposal for one or both service categories. If applying for both SIPP and HP services, Bidder must submit a separate bid response for each one.

Geographic Regions and Distribution of Funds

AAA is committed to providing services throughout all regions of the county and establishes guidelines for funding that reflect each region’s population of seniors that are minority, low-income, age 75+, and functionally impaired or disabled. To ensure transparent and competitive procurement consistent with federal, state, and County requirements, the number of contracts that will be awarded are listed by region in the table below. Bidders must be able to provide services throughout the region(s) they bid on and provide services in locations that are easily accessible for clients.

County Regions	Cities and/or Unincorporated Areas Within the Region	Number of SIPP Contracts	Number of HP Contracts
North	Albany, Emeryville, Berkeley, Alameda, Oakland, Piedmont	3	1
Central	Ashland, Castro Valley, Cherryland, Fairview, Hayward, San Leandro, San Lorenzo	3	1
South	Fremont, Newark, Union City	2	1
East	Dublin, Livermore, Pleasanton, Sunol	2	1

Contracts will be awarded for an initial one (1)-year term (July 1, 2026 – June 30, 2027), with the option for up to three (3) additional one (1)-year renewals, contingent upon satisfactory contractor performance, continued availability of funding, and required County approvals.

C. SCOPE

The AAA aims to encourage SIPP and HP services by establishing a coordinated network of community-based providers that deliver evidence-based program models and structured, trackable interventions to improve health outcomes, reduce preventable injuries, and enhance overall well-being for older adults age 60 and older in Alameda County.

1. Senior Injury Prevention Program

SIPP is funded through Measure A - The Essential Health Care Services Initiative. The program is designed to help older adults maintain independence and safety through community-based injury prevention services. Service categories include Minor Home Modifications, Individual Medication Assessments, Individual In-Home Physical Activity Programs, and Group Physical Activity Programs.

a. Minor Home Modifications: Includes fall risk screening, home assessments, and minor repairs such as grab bars, stair railings, and smoke detectors. Bidders must propose the minimum total number of home modifications and an associated cap for the total expense per individual served per contract year. The cap should identify the proposed cost of the home assessment/education and the proposed cost per home modification. If awarded, contractors will report the number of home assessments/education and the number of home modifications performed. The Unit of Service (UOS) is one (1) minor home modification.

b. Individual Medication Assessment: Utilizes the HomeMeds platform for medication screening and pharmacist review. The UOS is one (1) completed assessment.

c. Individual In-Home Physical Activity Programs: Evidenced-based, individualized physical activities are programs provided in-home to promote physical fitness for individuals who cannot attend group activities. Pre-approved programs include EnhanceWellness, Lifestyle Approach to Reducing Falls Through Exercise (LIFE), and Otago Exercise Program. Programs must be completed in full and delivered by qualified and licensed professionals. Alternate, evidence-based programs may be proposed subject to AAA approval. The UOS is one (1) in-home physical activity session.

d. Group Physical Activity Programs: Group physical activities use evidence-based models to improve strength and balance to reduce fall risk in a social setting. Pre-approved activities include Enhance Fitness, Tai Ji Quan: Moving for Better Balance, A Matter of Balance, Geri-Fit® Strength Training Workout, Walk With Ease, Tai Chi for Arthritis, and Bingocize. Programs must be completed in full and delivered by qualified professionals. Alternate evidence-based programs may be proposed subject to AAA approval. The UOS is one (1) group physical activity session.

The SIPP UOS allocations for each category are located below by region. Bidders must identify which service categories they will offer and specify their proposed UOS. For group physical activity programs and individual in-home physical activity programs, the proposed UOS for each service category must reflect complete offerings of the identified program. For example, if a program is comprised of twelve (12) sessions, the proposed UOS must be a multiple of twelve (12) to ensure the full program is completed (i.e. thirty-six (36) sessions for three (3) complete program offerings). Sessions must be scheduled consistently to support regular attendance, participant engagement, and successful program completion.

Region	SIPP UOS Allocations
North	83,357
Central	23,584
East	13,622
South	3,052
Total	123,619

Region	Number of Minor Home Modifications	Number of Individual Medication Assessments	Group and In-Home Physical Activity (per person)
North	26,603	26,603	124,148
Central	14,151	14,151	66,603
East	5,094	5,094	23,773
South	10,754	10,754	10,754

2. Health Promotion

HP is funded under Title IIID of the OAA to provide older adults with scientifically validated programs that improve health, reduce disease and injury, and enhance well-being when participants complete the full program as designed. AAA-approved HP programs include Enhance Fitness, Tai Ji Quan: Moving for Better Balance, A Matter of Balance, and Ash Kickers. Alternate evidence-based programs may be proposed subject to AAA approval.

The UOS for HP is one (1) session. Bidders must propose which evidence-based program(s) they will offer and specify the corresponding number of sessions for each program. The proposed UOS for each program must reflect complete offerings of the identified program. For example, if a program is comprised of twelve (12) sessions, the proposed UOS must be a multiple of twelve (12) to ensure the full program is completed (i.e. thirty-six (36) sessions for three complete program offerings). Classes must be scheduled consistently to support regular attendance, participant engagement, and successful program completion. Reference Exhibit F: “SIPP HP Evidence Based Programs” for detailed definitions and course lengths of AAA pre-approved evidence-based SIPP and HP programs.

Region	HP UOS Allocation (Sessions)
North	8,491
Central	4,516
East	1,626
South	3,432

D. BIDDER MINIMUM QUALIFICATIONS

1. Bidder must be regularly and continuously engaged in the business of providing effective health promotion, injury prevention, and related services to older adults for at least four (4) years, which must be clearly stated or demonstrated in the bid response.

2. Bidder must possess all permits, licenses, and professional credentials necessary to supply products and perform services specified under this RFP. Unless noted otherwise in the RFP, for example the item(s) stated above, including any Addendum, Bidder is not required to submit copies or verification of the permits, licenses and credentials; however, Bidder must provide such proof if requested by County.

E. SPECIFIC REQUIREMENTS

1. Per provisions in both OAA and Measure A, service providers must target low-income, high-risk residents of Alameda County in conducting the activities covered within this RFP. While these communities must be targeted, participant income information may not be used to limit or deny services.

2. Bidders must identify strategies to reach and engage the high-need populations referenced in the Background section and describe how their service design, outreach, and partnerships will ensure equitable access and exceed these target floors.

3. Ensure all evidence-based programs are delivered according to required duration, frequency, curriculum, staffing qualifications, and maximum class sizes.

4. Classes must be held on consistent days/times to support participation and completion.

5. Provide participant follow-up as required by the evidence-based model (e.g., Otago continuation calls, home modification workmanship checks, medication follow-up, or program-required coaching and reassessments).

6. Track attendance, participation, completions, assessments, and outcomes.

7. Conduct ongoing program assessment, including program fidelity checks and client satisfaction surveys, and incorporate improvements based on these results and AAA feedback.

8. RFP and selected bid/proposal shall be made part of the contract.

9. The AAA may negotiate modifications after the bid/proposal has been selected to ensure that all necessary program requirements are covered before the contract is signed.

10. All proposals for OAA funds shall conform to all applicable provisions of laws and regulations, including, but not limited to, the OAA as amended, the Civil Rights Act, the Americans with Disabilities Act, and applicable Federal or State regulations.

11. For SIPP, provide one or more services:

a. Minor Home Modifications

b. Individual Medication Assessments

c. Individual In-Home Physical Activity

i. EnhanceWellness is a participant-centered, evidence-based coaching program designed to support older adults in improving health outcomes.

ii. The Lifestyle (LIFE) program provides personalized, in-home physical activity instruction that focuses on integrating balance and strength strategies into daily routines.

iii. The Otago Exercise Program is a structured, evidence-based fall prevention intervention delivered primarily by trained physical therapists.

iv. An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines—pursuant to AAA approval. To review eligible programs, search the Evidence-Based Programs Tool on the National Council on Aging website.

d. Group Physical Activity Programs

i. Tai Ji Quan (TJQ): Moving for Better Balance is an evidence-based therapeutic movement program that adapts TJQ forms to strengthen balance, mobility, and postural control.

ii. Geri-Fit is a structured strength-training program for older adults that rebuilds muscle mass, improves balance and flexibility, and enhances overall functional fitness.

iii. Walk With Ease is a walking-based physical activity program that incorporates strengthening, stretching, and health education to reduce arthritis-related pain and improve mobility, confidence, and general health.

iv. Tai Chi for Arthritis uses modified Sun-style tai chi movements to improve balance, flexibility, strength, and relaxation.

v. A Matter of Balance is an evidence-based program that reduces fear of falling and encourages increased physical activity among older adults.

vi. Enhance Fitness is an exercise and falls prevention program featuring low impact cardiovascular exercise, balance work, strength training, and stretching.

vii. Bingocize integrates health education and exercise into a bingo-style game format to increase activity participation by making movement fun and socially engaging.

viii. An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines—pursuant to AAA approval. To review eligible programs, search the Evidence-Based Programs Tool on the National Council on Aging website.

e. For HP, provide one or more approved evidence-based programs.

i. Ash Kickers is an evidence-based smoking cessation program that guides participants through the stages of quitting while offering education, group support, and tools for long-term success.

ii. Enhance Fitness

iii. Tai Ji Quan: Moving for Better Balance

iv. A Matter of Balance

v. An Eligible, Evidence-Based Alternative that meets Administration for Community Living standards assuring adherence to required session lengths, curriculum fidelity, and group size guidelines—pursuant to AAA approval. To review eligible programs, search the Evidence-Based Programs Tool on the National Council on Aging website.

f. Other Program Requirements

i. Bidder must demonstrate the ability to reach out to targeted populations in the bid.

ii. Bidder shall meet the 10% match requirements for funding for Title III D programs and are encouraged to seek and obtain additional funding from other sources.

iii. Program participants must be provided with an opportunity to provide a private, voluntary contribution to the cost of services. No fees for service may be imposed on OAA consumers, and participation must not be denied due to refusal or inability to contribute.

iv. Programs must utilize the views of participants when evaluating the effectiveness of services received.

v. Programs must have procedures to protect the confidentiality and privacy of information about, or obtained from, participants or consumers.

vi. All contractors are required to attend Provider Meetings scheduled by the AAA.

vii. Maintain a written complaint and grievance process consistent with Title 22 [CCR§7400] and AAA policy and post it at program sites.

viii. Develop and maintain a written Emergency Operations Plan covering facility preparation, staff/volunteer training, and fire safety.

ix. Establish written personnel policies and procedures, job descriptions for all project staff and volunteers, and emergency preparedness procedures within the first 90 days of the contract.

x. Comply with all federal, state, and local rules, regulations and policies, including, but not limited to, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards [2 CFR Part 200], Federal Code of Regulations [45 CFR §1321.63–§1321.71], and California Title 22 [22 CCR §7500–7716].

xi. Provide access to officials from Alameda County AAA, California Department of Aging (CDA), and Federal Administration on Aging officials, for program or fiscal monitoring.

xii. Maintain statistical and financial data in such a way as to document and assure the accuracy of the data presented in the required monthly program and financial reports.

xiii. All third-party contracts must be approved by the County and conform to CDA and AAA policies for an open competitive process. The applicant’s open competitive process and contract specifications must be described in the plan for service delivery at the time the proposal is submitted. It must also set forth clear procedures for financial accountability and service delivery.

xiv. Submit monthly program data, program narratives, invoices, quarterly expenditure reports, and final reports within ten (10) days following each service period.

xv. Prior to awarding a HP contract to any for-profit entity, CDA must also review and approve the contractor’s bid proposal.

F. DELIVERABLES / REPORTS / RESULTS BASED ACCOUNTABILITY

ACSSA has adopted the Results-Based Accountability (RBA) framework to strengthen and increase data collection and improve contract performance. The RBA framework establishes performance measures that will allow ACSSA to track the positive impact and benefits of services for the target population by focusing on three critical questions: How much work was done? How well was it done? Is anyone better off?

RBA Performance Measures for HP and SIPP services are included below. Contractor is only responsible for performance measures related to the service categories they are awarded. Performance measures are subject to modification once the Bidder is selected and the specific program design and interventions have been identified. ACSSA may request individual client data on the services provided for evaluation and/or quality assurance purposes.

G. BIDDERS CONFERENCE(S)

1. The Bidders Conference(s) held on the date(s) specified in the Calendar of Events will be conducted online via Microsoft Teams. Bidders can participate via a computer with a stable internet connection (the recommended Bandwidth is 512kbps) by clicking on the meeting links provided in the Calendar of Events. Please RSVP your attendance to Angela Anderson: angela.anderson2@acgov.org

2. To participate via phone for audio access only, a call-in option is available.

3. Information regarding the RFP will be presented during the conference(s). To get the best experience, the County recommends that bidders who participate remotely use equipment with audio output such as speakers, headsets, or a telephone.

4. Bidders conferences will be held to:

a. Provide an opportunity for Small Local Emerging Businesses (SLEBs) and large firms to network and develop subcontracting relationships to participate in the contract(s) that may result from this RFP.

b. Provide an opportunity for Bidders to request clarification on this RFP and ask specific questions about the project, goods, and services.

c. Provide the County with an opportunity to receive feedback related to this RFP.

5. Potential bidders are strongly encouraged to attend Bidders Conference(s) to further facilitate subcontracting relationships. Vendors who attend a Networking/Bidders Conference will be added to the Vendor Bid List. Failure to participate in a Networking/Bidders Conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a Networking/Bidders Conference is highly recommended, but is not mandatory.

6. Written questions submitted via email by the stated deadline will be addressed in a posted RFP Questions and Answers document following the Bidders Conference(s). Should there be a need to amend or revise the RFP, an Addendum will be issued. The Bidders Conference(s) Attendees List will also be released.

7. Any verbal statements, including at any Bidders Conference(s) are not binding. Only the written documents will be binding.

8. Questions regarding these specifications, terms, and conditions are to be submitted in writing via email to Angela Anderson, Program Financial Specialist ( angela.anderson2@acgov.org ) by 5:00 p.m. on the date specified in the Calendar of Events.

II. COUNTY PROCEDURES, TERMS, AND CONDITIONS

H. EVALUATION CRITERIA / SELECTION COMMITTEE

1. Initial Evaluation (Completeness of Response, Debarment and Suspension Certification, Minimum Years of Experience Required). All proposals will first be reviewed to determine if they pass the initial Evaluation Criteria (Section A: Completeness of Response), which are determined on a pass/fail basis.

2. Evaluation by County Selection Committee. All proposals that have passed the initial Evaluation Criteria will be evaluated by a County Selection Committee (CSC).  The CSC may be composed of County staff and other parties that may have expertise or experience related to SIPP/HP services that are being procured. The CSC will score the proposals according to the Evaluation Criteria set forth in this RFP.  Other than the initial pass/fail Evaluation Criteria, the evaluation of the proposals will be within the sole judgment and discretion of the CSC.

3. Unrealistic Bids. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments or unrealistically high or low in cost may be deemed reflective of an inherent lack of technical knowledge or indicative of a failure to comprehend the complexity and risk of the County’s requirements as set forth in this RFP.

4. Price Discrepancy. In the case of a discrepancy between the unit price and an extension, the unit price will be used for evaluation purposes.

5. Evaluation Criteria Descriptions. The items listed in the Evaluation Criteria should be considered as minimum requirements. All information contained in a proposal and presented in vendor interviews (if there are interviews) will be considered during the evaluation process and included in scoring within the appropriate Evaluation Criteria.

6. Evaluation Scores. Proposals will be evaluated and scored on the zero to five-point scale within each Evaluation Criteria below. Scores for all Evaluation Criteria (see the section below) will then be added, according to their assigned weight (below), to arrive at a weighted score for each proposal. A proposal with a higher-weighted total will be deemed of higher quality than a proposal with a lesser-weighted total.

7. Shortlist Process. The evaluation process may include a two-stage approach including a preliminary evaluation of the written proposal and preliminary scoring to develop a shortlist of Bidders that will continue to the final stage of optional vendor interview and reference checks. The preliminary scoring will be based on the total points, excluding any points allocated to references and optional vendor interview. The Bidders receiving the highest preliminary scores may advance to the next evaluation phase. All other Bidders will be deemed eliminated from the process. All Bidders will be notified of the shortlist participants; however, the preliminary scores at that time will not be communicated to Bidders.

8. Reference Checks. The County reserves the right to conduct reference check(s) on all Bidders who submitted a bid proposal. Bidders are to provide a list of five (5) references. Completion of the Reference evaluation will be determined based on our ability to contact three (3) of the five (5) references. References should be able to address and describe their knowledge of your organization’s ability to provide the services listed in the RFP. Services or goods provided by Bidder to the references should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.

Bidders must verify that the contact information for all references provided is current and valid. If a reference cannot be contacted it may affect the qualification and scoring of Bidder’s submission.

Bidders are strongly encouraged to notify all references that the County may be contacting them to obtain a reference.

The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request.

9. Optional Vendor Interviews. The County may in its sole discretion, conduct vendor interviews. Should the County opt to conduct a vendor interview, the interview may include responding to standard and specific questions from the CSC regarding the Bidders’ proposal. Whether or not a shortlist process is used, the score of any evaluation criterion below may be revised or informed based on the vendor interview.

10. Final Score. The final maximum score for any procurement is 500 points. Proposals will be ranked by their final scores.

a. Without Vendor Interview. In procurements where there are no vendor interviews, the score received by the evaluation of the written proposal with the references score added will be the final score.

b. With Vendor Interview. In procurements where there are vendor interviews, the CSC will consider the interview and may adjust the scores received by the evaluation of the written proposal which, with the reference scores added, will be the final score.

11. Contact During Evaluation Process. All contact during the evaluation phase must be through the ACSSA Contracts Office only. Bidders must neither contact nor lobby CSC during the evaluation process. Attempts by Bidders to contact and/or influence members of the CSC may result in disqualification of Bidders.

12. Determining Award. As a result of this RFP, the County intends to award a contract to the highest-ranked responsible Bidder(s), as determined by the combined weight of the Evaluation Criteria, whose response conforms to the RFP and whose bid presents the greatest value to the County considering all Evaluation Criteria. The combined weight of the Evaluation Criteria is greater in importance than the cost in determining the best value to the County. The County may award a contract of higher qualitative competence over the lowest priced response.

13. The zero (0) to five (5) point scale range is defined as follows:

Score	Rating	Description
0	Not Acceptable	Non-responsive, fails to meet RFP specifications. The approach has no probability of success. If the unmet specification is a mandatory requirement, this score may result in the disqualification of the proposal.
1	Poor	Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving objectives per RFP.
2	Fair	Has a reasonable probability of success; however, some objectives may not be met.
3	Average	Acceptable and likely to achieve all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on the interpretation of the proposal by CSC.
4	Above Average / Good	Better than that which is average or expected as the norm. Excellent probability of success in achieving all objectives of the RFP requirements and expectations.
5	Excellent / Exceptional	Exceeds expectations, is very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success in achieving all objectives and meeting RFP specifications.

14. The Evaluation Criteria and their respective weights are as follows:

	Evaluation Criteria	Weight Points (100)
A.	Completeness of Response: Responses to this RFP must be complete. Responses must address all the requirements identified within this RFP and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder. Bidders may submit a response to one or both service categories. If Bidder is applying for both service categories, Bidder must submit a separate bid response for each one: ☐ SIPP: Locally developed, community-based injury prevention programs, including minor home modifications, individual medication assessment, evidence-based individual physical activity, and evidence-based group physical activity. ...