RFP26-015 Campus Trash Service

REQUEST FOR PROPOSAL RFP26-015
FOR
CAMPUS TRASH SERVICE
Submission Deadline: April 13, 2026
2:00 p.m. CST
Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at
purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the
Purchasing Department until 9:00 a.m. CST on April 6, 2026. Questions received after this date may not be answered. Please
reference RFP26-015 on all correspondence. Answers to the submitted questions will be emailed to each Vendor as an
addendum to this solicitation by April 7, 2026. It is the responsibility of all interested parties to read this information and
return it as part of the RFP confirming receipt.

Table of Contents
Scope ..................................................................................................................................................................................... 3
Bid Specification ................................................................................................................................................................ 3
Special Requests ................................................................................................................................................................ 3
Term ...................................................................................................................................................................................... 3
Questions ............................................................................................................................................................................. 3
Submission Deadline ........................................................................................................................................................ 4
Timeline ............................................................................................................................................................................... 4
Attachment A: Questionnaire ........................................................................................................................................ 6
Attachment B: Response Cover Sheet .......................................................................................................................... 9
University Standard Terms and Conditions ........................................................................................................... 10
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Scope
Missouri Western State University (MWSU) is requesting contract services to pick-up and remove refuse from various
locations on the MWSU campus to begin July 1, 2026. Successful bidder will provide the following equipment and
services to insure safe and timely pick-up of all appropriate waste materials placed in proper containers supplied by
vendor. Once contract is awarded, you will be required to provide a certificate of liability listing Missouri Western State
University as an additional insured. Vendor must comply with all Federal, State and Local regulations and laws.
Bid Specification
Service will be provided daily except as noted in Attachment A. All containers must be serviced between the hours of 4
AM and 7 AM with as consistent route and time as possible. Certain areas will require containers with rollers and the
containers at Popplewell Hall will require moving the containers from inside the building. Spring Sports Complex
containers will need serviced February - April or otherwise requested. Spring Sports special events outside these service
dates will be serviced on an as needed basis when requested by MWSU.
Successful bidder will provide properly sized containers (must provide minimum of 90% of required capacity), in good
repair at all times. Poor conditioned or exceptionally dirty (as determined by MWSU) containers will be repaired, cleaned
or replaced upon MWSU's request within one week of request.
Vendor will notify MWSU as quickly as possible in the event of delay in pick-up service by contacting the Physical Plant
at 271-4417. In the event a container is missed on the scheduled service route, the vendor will promptly dispatch a truck
to empty container when notified by MWSU. Failure to maintain containers in good repair and cleanliness, frequent
delays in service, or failure to empty containers within requested time-frame, can result in termination of the contract with
written notice from MWSU. Provide service contact information with bid.
Special Requests
In such instances as training camps, in the summer months, and dorm move-in/out, typically in August, December,
January, and April, there will be a need for relocation of containers, placement of additional containers, and additional
services. MWSU will provide as much advanced notice as possible.
Term
The contract period will be one (1) year beginning July 1, 2026 ending June 30, 2027 with the option to renew for two (2)
additional years upon mutual agreement.
Questions
All questions should be directed to the Purchasing Department, (816) 271-4464,
purchase@missouriwestern.edu. The last day for questions regarding this RFP is 9:00 a.m. CST on April 6,
2026.
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Submission Deadline
Confidential proposals must be submitted no later than April 13, 2026 2:00 p.m. CST to:
Missouri Western State University
Purchasing, Popplewell Hall 115
4525 Downs Drive St. Joseph, MO 64507
Faxed bid proposals will not be accepted.
Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP
Number "RFP26-015" in the subject line.
Written bid proposals must be signed and sealed in mailing envelopes with the Vendor's name and address
clearly written on the outside. The RFP Number "RFP26-015" shall also be clearly marked on the outside of the
envelope or package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.
Timeline
RFP Issued March 31, 2026
Deadline for Submission of Questions April 6, 2026 9:00 a.m. CST
RFP Due Date April 13, 2026 2:00 p.m. CST
Bid Opening Popplewell Room 101 April 14, 2026 3:00 p.m. CST
RFP Award Notification (approximate) May 1, 2026
Proposal Instructions
All vendors must include the following in their proposal submission:
Attachment A - Questionnaire
Please ensure all information requested on Attachment A is included within the submission and is accurate.
a. Section A Pricing
b. Section B Experience, Performance and Reference
Attachment B - Response Cover Sheet
Please complete to ensure all information is accurate. Required to be included with submitted documents.
W-9
Please complete with current date and signature.
Affidavit of Work Authorization
Bidders must submit a notarized Affidavit of Work Authorization and completed MOU
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signature pages. E-Verify is an example of a federal work authorization program. Acceptable enrollment and
participation documentation consists of completed copy of the E-Verify Memorandum of Understanding
(MOU). For vendors that are not already enrolled and participating in a federal work authorization program, E-
Verify is available at:
https://www.e-verify.gov/
Addendum(s)
Include any addendum(s) with your initials for verification of receipt.
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Attachment A: Questionnaire
IMPORTANT: This questionnaire is part of the proposal and must be completed and submitted with the RFP.
Each Vendor must answer all questions, fill in all blanks, and provide all required documentation. Any errors,
omissions, or misrepresentation of information may be grounds to reject the proposal or cancel any RFP
contract award.
Section A: Pricing
SCHEDULED SERVICES
LOCATION CONTAINER QTY - SIZE SERVICE MONTHLY COST YEAR 1
Popplewell Hall 2 - 2 yd Tues - Sat $
Potter Hall 1 - 4 yd Mon - Fri $
Looney Complex
2 - 4 yd Mon - Fri
Griffon Indoor $
Spratt Stadium 2 - 6 yd Mon - Fri $
Baker Fitness 1 - 4 yd Mon - Fri $
Wilson Hall 1 - 4 yd Mon - Fri $
Agenstein Hall 1 - 4 yd Tues - Sat $
Blum Cafeteria 1 - 4 yd Mon - Sat $
Blum Bookstore 1 - 4 yd Mon - Fri $
Spratt Hall 1 - 6 yd Tues - Sat $
Hearnes Center 1 - 4 yd Mon - Fri $
Eder Hall 1 - 4 yd Mon - Fri $
Juda Hall 1 - 6 yd Mon - Sat $
Vaselakos Hall 1 - 6 yd Mon - Sat $
Scanlon Hall 2 - 6 yd Mon - Sat $
Griffon Hall 1 - 6 yd Mon - Sat $
West Campus 1 - 6 yd Mon - Fri $
Houlne 2 - 6 yd Mon - Fri $
TOTAL MONTHLY COST $
TOTAL YEARLY COST $
% INCREASE IF TOTAL YEARLY COST
SUBSEQUENT
APPLICABLE PER FOR SCHEDULED
YEARS
LOCATION SERVICES
Second year pricing 7-
% $
1-27 to 6-30-28
Third year pricing 7-1-
% $
28 to 6-30-29
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SPECIAL REQUESTS
LOCATION CONTAINER QTY - SIZE SERVICE MONTHLY COST
Spring Sports
Complex (approx. Feb. 1 - 6 yd Mon - Fri
- April) $
AD HOC TRASH
COST PER OCCURANCE COST PER OCCURANCE COST PER OCCURANCE
PICK-UPS
YEAR 1 YEAR 2 YEAR 3
4 yd $ $ $
6 yd $ $ $
30 yd Roll-Off $ $ $
40 yd Roll-Off $ $ $
AD HOC
COST PER OCCURANCE COST PER OCCURANCE COST PER OCCURANCE
REQUESTS
YEAR 1 YEAR 2 YEAR 3
4 yd Delivery $ $ $
6 yd Delivery $ $ $
4 yd Removal $ $ $
6 yd Removal $ $ $
30 yd Roll-Off
Delivery $ $ $
40 yd Roll-Off
Delivery $ $ $
30 yd Roll-Off
Removal $ $ $
40 yd Roll-Off
Removal $ $ $
Container Relocation
on Campus $ $ $
LANDFILL COST PER TON YEAR 1 COST PER TON YEAR 2 COST PER TON YEAR 3
Cost per ton $ $ $
List any Additional Ad Hoc and/or Value-Added Services
SERVICE COST
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Section B: Experience, Performance and References
1. Describe the Vendor's business and operations within the last 10 years.
City and State, Name of Business, Years in Business, Type of Business
2. Describe the warranty and/or included maintenance schedule for the product or service:
3. Describe the process and requirements for handling maintenance, troubleshooting or customer services
that are not covered by the Vendor's standard maintenance program:
4. In the past 10 years, has the bidder or any of the bidder's owners, officers, or partners been found liable
in a civil suit or found guilty in a criminal action for making any false claim or material
misrepresentation to any public agency? If yes, explain:
5. Explain the process for managing and resolving complaints for all parties involved:
6. Please list contact information for at least three organizations to which you have provided the product
and related services for the product named in Section A. The Vendor authorizes MWSU to contact such
clients regarding the delivery and execution of the product you provide.
References should include the following information:
* Business name and address
* Contact name and telephone number
* Description of project
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Attachment B: Response Cover Sheet
RFP NO: RFP26-015
BUYER: MISSOURI WESTERN STATE UNIVERSITY
(purchase@missouriwestern.edu)
PHONE: (816) 271-4464
PROPOSALS MUST BE RECEIVED NO LATER THAN:
Date: April 13, 2026
Time 2:00 p.m. CST
RFP26-015 MUST BE CLEARLY IDENTIFIED
Return Proposals To: Missouri Western State University
Purchasing Department, Popplewell Hall, Room 115
4525 Downs Drive
St. Joseph, MO 64507
Purchase@missouriwestern.edu
All prospective applicants must submit this document along with their proposals.
By submitting this RFP and signing below, the vendor agrees to furnish or deliver the items or perform the services
upon which prices are quoted herein. Subject to all terms and conditions contained in this RFP and in the manner
and according to the schedule agreed to by the parties.
Bid Firm for 60 Days Unless Otherwise Stated:
Date of Submission Minority Vendor Yes No
____ _____________________________________
Vendor E-Mail Address
_____________ _____________
Company (Entity) Name Vendor Telephone
Address City/State Zip
By (Signature of Authorized Agent) Title Printed Name
Unsigned Proposals May Be Considered Non-responsive
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University Standard Terms and Conditions
This Proposal Request is made upon and subject to the following conditions, all of which are accepted by the
Vendor. Upon acceptance by MWSU, this Bid Request, Bid and the Purchase Order issued thereon shall
constitute the contract for furnishing the items described in the bid in strict conformity with the contract
instruments.
1. Right to Control RFP and Process: MWSU reserves the right to accept or reject any submissions, in whole
or in part, to advertise for new submissions, to abandon the need for services, and to cancel or amend this
RFP at any time. MWSU reserves the right to reject any and all bids and to waive any informality in bids.
2. Solicitation Caveat: Vendor understands and agrees that MWSU shall have no financial responsibility for
any costs incurred in responding to this RFP and shall not be liable for any costs until the Vendor has
executed a contract with MWSU and has been authorized in writing to proceed. MWSU reserves the right
to terminate this RFP. The submission of a proposal shall be conclusive evidence that the Vendor has
investigated and understands, to its satisfaction, the conditions to be encountered, the character, quality, and
scope of work to be performed the requirements of MWSU, and the applicable regulations as outlined in this
RFP.
3. Clarification. No oral explanation in regards to the meaning of the specifications will be made, and no oral
interpretation will be given before the award of the contract. If any person contemplating submitting a bid
for the contract is in doubt as to the true meaning of any part of the specifications or any other proposed
contract documents, he may submit to MWSU a written request for an interpretation thereof. Any
interpretation of the proposed documents will be made by addendum duly issued or delivered to each person
receiving a set of such documents. MWSU will not be responsible for any other explanation or
interpretations of the proposed documents.
4. Identification. All invoices and correspondence shall show the Purchase Order Number. All invoices must
be rendered containing full descriptive information on items or services furnished.
5. Delivery. For any exception to the delivery date as specified on this purchase order, the Vendor shall give
prior notification and obtain approval thereto from MWSU's Purchasing Department.
6. Shipping. Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. Destination. Vendor
agrees to prepay all shipping charges. MWSU reserves the right to refuse any C.O.D. shipments.
7. Contract Price. All prices and fees shall be firm, fixed for the term of the contract. MWSU shall not pay,
nor be liable for, any other additional costs including, but not limited to taxes, insurance, interest, penalties,
termination payments, attorney fees, liquidated damages, etc.
8. Taxes. The Vendor shall assume and pay all taxes and contributions including, but not limited to, State,
Federal and Municipal which are payable by virtue of the furnishing and delivery of items(s) specified
herein. Materials and services furnished to MWSU are not subject to Federal Excise Taxes or Missouri State
Tax.
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