RFP26-015 Campus Trash Service

Location:	Missouri
Posted:	Mar 31, 2026
Due:	Apr 13, 2026
Agency:	Missouri Western State University
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL RFP26-015

FOR

CAMPUS TRASH SERVICE

Submission Deadline: April 13, 2026

2:00 p.m. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at

purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the

Purchasing Department until 9:00 a.m. CST on April 6, 2026. Questions received after this date may not be answered. Please

reference RFP26-015 on all correspondence. Answers to the submitted questions will be emailed to each Vendor as an

addendum to this solicitation by April 7, 2026. It is the responsibility of all interested parties to read this information and

return it as part of the RFP confirming receipt.

Table of Contents

Scope .....................................................................................................................................................................................3

Bid Specification ................................................................................................................................................................3

Special Requests ................................................................................................................................................................3

Term ......................................................................................................................................................................................3

Questions .............................................................................................................................................................................3

Submission Deadline........................................................................................................................................................4

Timeline ...............................................................................................................................................................................4

Attachment A: Questionnaire ........................................................................................................................................6

Attachment B: Response Cover Sheet..........................................................................................................................9

University Standard Terms and Conditions........................................................................................................... 10

Missouri Western State University

Campus Trash Services

RFP26-015

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Scope

Missouri Western State University (MWSU) is requesting contract services to pick-up and remove refuse from various

locations on the MWSU campus to begin July 1, 2026. Successful bidder will provide the following equipment and

services to insure safe and timely pick-up of all appropriate waste materials placed in proper containers supplied by

vendor. Once contract is awarded, you will be required to provide a certificate of liability listing Missouri Western State

University as an additional insured. Vendor must comply with all Federal, State and Local regulations and laws.

Bid Specification

Service will be provided daily except as noted in Attachment A. All containers must be serviced between the hours of 4

AM and 7 AM with as consistent route and time as possible. Certain areas will require containers with rollers and the

containers at Popplewell Hall will require moving the containers from inside the building. Spring Sports Complex

containers will need serviced February – April or otherwise requested. Spring Sports special events outside these service

dates will be serviced on an as needed basis when requested by MWSU.

Successful bidder will provide properly sized containers (must provide minimum of 90% of required capacity), in good

repair at all times. Poor conditioned or exceptionally dirty (as determined by MWSU) containers will be repaired, cleaned

or replaced upon MWSU’s request within one week of request.

Vendor will notify MWSU as quickly as possible in the event of delay in pick-up service by contacting the Physical Plant

at 271-4417. In the event a container is missed on the scheduled service route, the vendor will promptly dispatch a truck

to empty container when notified by MWSU. Failure to maintain containers in good repair and cleanliness, frequent

delays in service, or failure to empty containers within requested time-frame, can result in termination of the contract with

written notice from MWSU. Provide service contact information with bid.

Special Requests

In such instances as training camps, in the summer months, and dorm move-in/out, typically in August, December,

January, and April, there will be a need for relocation of containers, placement of additional containers, and additional

services. MWSU will provide as much advanced notice as possible.

Term

The contract period will be one (1) year beginning July 1, 2026 ending June 30, 2027 with the option to renew for two (2)

additional years upon mutual agreement.

Questions

All questions should be directed to the Purchasing Department, (816) 271-4464,

purchase@missouriwestern.edu. The last day for questions regarding this RFP is 9:00 a.m. CST on April 6,

2026.

Missouri Western State University

Campus Trash Services

RFP26-015

Page 3 of 14

Submission Deadline

Confidential proposals must be submitted no later than April 13, 2026 2:00 p.m. CST to:

Missouri Western State University

Purchasing, Popplewell Hall 115

4525 Downs Drive St. Joseph, MO 64507

Faxed bid proposals will not be accepted.

Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP

Number “RFP26-015” in the subject line.

Written bid proposals must be signed and sealed in mailing envelopes with the Vendor’s name and address

clearly written on the outside. The RFP Number “RFP26-015” shall also be clearly marked on the outside of the

envelope or package. Proposals may not be accepted if the RFP number is not on the outside of the envelope.

Timeline

RFP Issued

Deadline for Submission of Questions

RFP Due Date

Bid Opening Popplewell Room 101

RFP Award Notification (approximate)

March 31, 2026

April 6, 2026

April 13, 2026

April 14, 2026

May 1, 2026

9:00 a.m. CST

2:00 p.m. CST

3:00 p.m. CST

Proposal Instructions

All vendors must include the following in their proposal submission:

Attachment A – Questionnaire

Please ensure all information requested on Attachment A is included within the submission and is accurate.

a. Section A Pricing

b. Section B Experience, Performance and Reference

Attachment B - Response Cover Sheet

Please complete to ensure all information is accurate. Required to be included with submitted documents.

W-9

Please complete with current date and signature.

Affidavit of Work Authorization

Bidders must submit a notarized Affidavit of Work Authorization and completed MOU

Missouri Western State University

Campus Trash Services

RFP26-015

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signature pages. E-Verify is an example of a federal work authorization program. Acceptable enrollment and

participation documentation consists of completed copy of the E-Verify Memorandum of Understanding

(MOU). For vendors that are not already enrolled and participating in a federal work authorization program, E-

Verify is available at:

https://www.e-verify.gov/

Addendum(s)

Include any addendum(s) with your initials for verification of receipt.

Missouri Western State University

Campus Trash Services

RFP26-015

Page 5 of 14

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP26-015 Campus Trash Service

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See also