Property and Evidence Correction Lockers
| Location: | Washington |
|---|---|
| Posted: | Feb 1, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | City of Redmond |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFI 10892-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFI 10892-26
|
| Bid Title: |
Property and Evidence Correction Lockers
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
RFI 10892-26
Request for Information
Property & Evidence Correction Lockers
The City of Redmond Police Department (RPD) is seeking information from qualified vendors
regarding secure Property & Evidence locker solutions equipped with badge readers. The system
must allow property retrieval by specific individuals through assigned credentials.
Posting Date: January 30, 2026
RFI Responses Due: February 19, 2026 at 2:00PM (PST)
Optional Site Tour: February 10, 2026 at 11:00PM – 12:00PM (PST)
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 20 years. Today, the City has
about 82,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000
jobs.
Introduction
This Request for Information (RFI) is issued to gather information and identify qualified vendors regarding
secure Property & Evidence locker solutions equipped with badge readers. The system must allow property
retrieval by specific individuals through assigned credentials.
Alternatively, RPD is also interested in retrofit solutions that can upgrade existing pass-through evidence
lockers without smart card readers to meet the same security and access control requirements.
This RFI is for planning purposes only and does not constitute a solicitation or obligation to procure goods
or services. Responses will assist the City in understanding current market capabilities and in shaping future
procurement strategies.
RFI 10892-26 – Property & Evidence Correction Lockers
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Objectives
The objectives of this RFI are to:
- Identify secure locker systems that integrate badge reader technology
- Understand how access can be assigned, managed, and audited for individual users.
- Evaluate both new installations and retrofit options for existing lockers.
- Assess vendor capabilities for installation, training, and ongoing support.
Scope of Inquiry
Vendors should provide information on how their solution addresses the following areas:
1. Access Control
- Badge reader authentication (RFID, proximity, or smart card).
- Ability to assign lockers to specific individuals or groups.
- Integration with existing access control systems (e.g., HID, Lenel).
2. Locker Management
- Centralized management software for assigning/reassigning lockers.
- Audit trail of locker access (time, user ID, locker number).
- Remote monitoring and reporting capabilities.
3. Security & Durability
- Tamper-resistant construction.
- Options for different locker sizes and configurations.
- Compliance with relevant safety/security standards.
4. Retrofit Options
- Kits or modules for upgrading existing lockers.
- Compatibility with various locker types and materials.
- Minimal disruption during retrofit installation.
- Cost comparison between retrofit and new installation.
5. Technical Requirements
- Power and network connectivity options (wired, wireless, PoE).
- Integration with enterprise IT systems, if available (Active Directory, HR databases).
- API availability for custom integrations.
- Data security measures (encryption, secure communications).
6. Installation
- Installation process for both new and retrofit solutions, including required site
preparation, estimated timelines, and any operational impacts during deployment.
- This work shall be subject to prevailing wage requirements (Certificate of Insurance,
Redmond business license, and prevailing wage rates shall apply)
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Profile & Program Overview
Vendor responses should include:
- Company background and experience with secure locker systems.
- Case studies or references from similar deployments.
- Product brochures or technical specifications.
- Typical installation timelines for both new and retrofit solutions.
- Training programs for administrators and end-users.
- Warranty and maintenance options.
- Service level agreements (SLAs) for support.
Response Requirements
Responses should address:
- Executive Summary & Overall Approach – Summarize your submittal and include your
firm’s qualifications and contact information.
- How the proposed solution meets the functional and technical requirements.
- Options for both new installations and retrofits.
- Cost-benefit analysis comparing retrofit vs. new installation.
- Any limitations or constraints of the solution.
- Solution Delivery Schedule – Include a proposed timeline for completion of the solution
including expected City resources
- Pricing Models: Provide a rough estimate of the total cost for the full project scope.
Your response should include:
• Fee Structure: Describe how you bill for services (i.e., hourly rates, fixed fees, per
task).
• Rates and Fees: Provide the actual numbers for each billing method, including
hourly rates by role or fixed fees for deliverables.
• Discounts or Special Pricing: Specify whether you offer any discounts or special
pricing for public sector organizations.
- Limit response to 20 pages, including any supplemental materials.
Disclaimers
This RFI is exploratory in nature and does not commit the City of Redmond or its Police Department to any
future procurement. No contract will be awarded as a result of this RFI. Respondents will not be
compensated for their submissions.
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Optional Site Tour
Interested parties are encouraged to attend a site tour on February 10, 2026, from 11:00 a.m. to 12:00 p.m.
Reach out to Vivian Nguyen at vnguyen@redmond.gov if interested in attending.
Location: Redmond Public Safety Building
Address: 8701 160th Ave NE, Redmond, WA 98052
Date: Tuesday, 2/10/2026, 11:00am – 12:00pm (PST)
*All attendees will be subject to a pre-authorized background check in order to attend the site visit. This will
require submission of a list of attendee names and dates of birth in advance of the site visit.
Proposed Timeline
The following table outlines the anticipated schedule for this RFI process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
RFI Announced
Optional Site Tour
Questions Due Date
RFI Responses Due
Evaluation of Responses
Interviews (if needed)
Date
January 30, 2026
February 10, 2026 - 11:00am – 12:00pm
February 17, 2026
February 19, 2026
February 2026
February 2026
Response Due Date/Time
2:00PM (local time) on Thursday, February 19, 2026. The City must receive responses no later than
said date and time.
Response Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of responses. This service is free of
charge for bidders and does not require that a bidder have a DocuSign account to complete the signature
process. Please refer to the instructions shared in the online posting for this RFI on www.redmond.gov/bids
for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted responses no later than said date and time.
Responses received after such time will be returned unopened. By submitting a proposal, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
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Response Requirements & Format
All costs for developing a response to this RFI are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Submittals may be withdrawn
at any time prior to the published close date, provided notification is received in writing to the below
listed City agent(s). Submittals cannot be withdrawn after the published close date.
Responses must include all information requested and meet all specifications and requirements outlined in
this RFI. The following submittals must be part of your proposal.
Public Disclosure Notice
Proposals that are submitted in response to this Invitation to Bid or Request for Information are subject to
public release under the Washington State Public Records Act, chapter 42.56 RCW (“PRA”). Respondents
are strongly encouraged to avoid including confidential and/or proprietary information in their
proposals. If a respondent includes confidential and/or proprietary information in its proposal, and wishes
for the City to withhold it from public release under RCW 42.56.070(1), the respondent’s submission
should: (a) clearly identify which information should be withheld, (b) cite the legal authority that allows the
City to withhold such information, and (c) explain in detail why the information is exempt from release
under the PRA. Marking an entire proposal as confidential and/or proprietary will NOT be accepted or
honored and may result in disqualification of the proposal. If the City receives a PRA request for a
proposal that contains information, which a respondent has identified in whole or in-part as exempt from
release, the City will review the proposal and then determine whether the information must be released
under the PRA based solely on the information provided by the respondent.
Governing Law and Venue
In the event of litigation, the submittal documents, specifications, and related matters shall be governed by
and construed in accordance with the laws of the State of Washington. Venue shall be with the appropriate
state or federal court located in King County.
Americans with Disabilities Act (ADA) Information
The City of Redmond in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the
Rehabilitation Act of 1973 will make every reasonable effort to provide equal opportunity to submit
qualifications in response to this request. Visit http://redmond.gov/ADA for more information. This
material can be made available in an alternate format by contacting the Customer Service Center at
info@redmond.gov or 425-556-2900, option 7.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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