Gallatin Farmers Market Mowing Services

Location:	Tennessee
Posted:	Apr 23, 2026
Due:	May 1, 2026
Agency:	Gallatin city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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04/23/2026

City of Gallatin

1.0 Introduction

The City of Gallatin Public Works Department is seeking bids for the Gallatin Farmers Market

Mowing Services. Bids are to be submitted no later than Friday, May 1, 2026, at 2:00 PM in a

sealed envelope clearly identified “Gallatin Farmers Market Mowing Services” with bid due

date and time marked on outside of envelope.

1.1 Scope of Work

Awarded contractor shall provide all services mentioned in “Required Services” for the

Gallatin Farmers Market located at 160 W. Franklin St, Gallatin, TN 37066.

2.0 Vendor Requirements

 Vendor must complete attached price sheet.

 Vendor must maintain insurance requirements.

 Pricing is good for one (1) year, with a possible one (1) year extension up to three

(3) years.

 It is suggested that vendors bidding on this project should consider doing an

onsite walk around inspection of job requirements with Melissa Milam.

 The vendor shall include the dates and times at which services were performed on

all submitted invoices.

3.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive bidder

meeting specifications, quality, and performance standards pursuant to the Municipal

Purchasing Act of 1983. Response will be based on the following factors:

 Completeness of response

 Cost

 Vendor track record, including references

 Quality of service and product performance

4.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive any

informality found therein. The City of Gallatin will award a contract based on evaluations

described above. If the lowest bidder is unavailable when needed, the city may proceed

with the next lowest bidder. Contract will include months from April-October.

5.0 Required Services

 The contractor shall provide mowing services for the designated area from April

through October on a weekly basis, or as needed. Services shall include

mowing, weed trimming, and the removal of grass clippings and debris from

all paved and adjacent surfaces to maintain a clean and well-kept appearance.

6.0 Question Submissions and Suggested Site Visit Contact:

Gallatin Public Works

Attn: Melissa Milam

132 West Main Street

Gallatin, TN 37066

Telephone: 615-684-1812

7.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED "FARMERS

MARKET MOWING SERVICES."

Bid Due Date: Friday, May 1, 2026, at 2:00 PM

Finance Department

Attn: Scott Beaman

132 West Main Street, Room 106

Gallatin, TN 37066

Telephone: 615-451-5899

8.0 Compliance Requirements

Boycott of Israel

The contractor certifies that it is not engaged in and will not engage in a boycott of Israel as

defined in Tenn. Code Ann. § 12-4-127.

Title VI

It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil Rights Act

of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no person shall be

excluded from participation in or be denied the benefits of, or be subjected to discrimination

under any program or activity on the grounds of race, color, sex, age, disability or national

origin.

PRICE SHEET

Weekly Mowing Fee $____________________________

Name of Company: _____________________________________

Address:

_____________________________________

Telephone:

_____________________________________

Signature:

_____________________________________

Print Name:

_____________________________________

Title:

_____________________________________

Date:

____________________________________

Email:

____________________________________

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is made effective as of

_______________, 20__, by and between the City of Gallatin, Tennessee (“City”) and

_________________ (“Consultant”).

RECITALS:

WHEREAS, City is a private act municipal corporation with authority to enter into contracts. City

has complied with all purchasing policies and ordinances in procuring the services described

hereunder.

WHEREAS, Consultant is a professional, skilled in the services described hereunder, and is

available and willing to perform the services, as more fully described in this Agreement and

attached exhibits.

NOW, THEREFORE, it is agreed between the parties as follows:

Section 1.

Description of Services. Consultant shall provide the professional services as more fully outlined

in the attached Exhibit A (the “Services”). In the event a conflict exists between this Agreement

and any term in Exhibit A, the terms in this Agreement shall supersede Exhibit A.

Section 2.

Performance of Services. The manner in which the Services are to be performed and the specific

hours to be worked by the Consultant shall be determined by the Consultant. The City will rely on

the Consultant to work as many hours as may be reasonably necessary to complete the Services in

a timely and thorough manner, exercising professional due care.

Section 3.

Payment to Consultant. In exchange for the services performed hereunder, City shall pay

Consultant amounts specified in the attached Exhibit A, but in no event shall amounts due

hereunder exceed $________ in any 12-month period.

Section 4.

Term/Termination. The term of this Agreement shall begin upon execution of this Agreement by

the City. This Agreement may be terminated by either party upon seven (7) days written notice in

the event of failure to perform in accordance with the terms of this Agreement.

In the event of termination for fault, the Consultant shall be compensated for all Services

satisfactorily performed and accepted by the City and costs incurred up to the effective date of

termination for which Consultant has not been previously compensated.

Upon receipt of notice of termination from the City, the Consultant shall discontinue the Services

unless otherwise directed and deliver to the City all data, reports, estimates, summaries, and such

other information and materials as may have been accumulated by the Consultant in the

performance of the Services under this Agreement, whether completed or in process.

Section 5.

Insurance. The Consultant agrees to secure and maintain in full force and effect a policy of

professional liability insurance in a minimum amount of $1,000,000 providing coverage for any

negligent acts, errors or omissions by Consultant made during the term of this Agreement. The

Consultant shall furnish the City with a certificate of insurance showing that the Consultant has

complied with this Article prior to beginning any work under this Agreement. Consultant and/or

its insurer must provide thirty (30) days written notification of any material change in the coverage

or limits or cancellation of the policy to the City.

Section 6.

Workers’ Compensation. Consultant shall at its own expense keep in full force and effect during

the term of this Agreement Statutory Workers’ Compensation Insurance.

Section 7.

Indemnification. Consultant expressly agrees to indemnify and hold harmless City or any of its

officers or employees from any and all claims, damages, liability, or court awards including

attorney's fees that are or may be awarded as a result of any loss, injury or damage sustained or

claimed to have been sustained by anyone, including, but not limited to, any person, firm,

partnership, or corporation, in connection with or arising out of any omission or act of commission

by Consultant, or any of their employees or agents in performing work pursuant to this Agreement.

In the event that any such suit or action is brought against City, City will give notice thereof to

Consultant.

Section 8.

Standard of Care. Consultant shall perform its services in accordance with the standard of

professional care ordinarily exercised under similar circumstances by reputable members of its

profession in the same locality at the time the services are provided.

Section 9.

Assignment. This Agreement shall not be assigned by Consultant without the written consent of

the City.

Section 10.

Subcontractors. Consultant shall not subcontract any task it is to perform under the terms of this

Agreement without prior written consent of City.

Section 11.

Binding Effect. This Agreement shall inure to the benefit of, and be binding upon, the parties,

their respective legal representatives, successors, heirs, and assigns; provided, however, that

nothing in this paragraph shall be construed to permit the assignment of this Agreement except as

otherwise expressly authorized herein.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Gallatin Farmers Market Mowing Services
Category:	City of Gallatin Bids
Status:	Open