BC-21457-M, 15KV Switch and Transformer Preventative Maintenance IFB

INVITATION FOR BID (IFB)
FOR
15KV SWITCH AND TRANSFORMER PREVENTATIVE MAINTENANCE
CONTRACT
IFB NUMBER: BC-21546-M
ISSUED: 09/16/2026
Prospective bidders/Bidders are encouraged to regularly visit the University's Department of Procurement &
Strategic Sourcing website, e-Maryland Marketplace Advantage (eMMA) to ensure receipt of any addenda and
other updates related to this solicitation. The links to these resources are provided below:
* UMBC Bid Board - https://procurement.umbc.edu/bid-board/
* eMaryland Marketplace Advantage (eMMA) - https://emma.maryland.gov
ISSUING OFFICE
Department of Procurement & Strategic Sourcing
University of Maryland, Baltimore County
Administration Building, 7th Floor
1000 Hilltop Circle
Baltimore, MD 21250
MINORITY, WOMEN AND SMALL BUSINESSES ARE ENCOURGAGED TO RESPOND TO THIS
SOLICITATION

Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
Key Information Sheet & Solicitation Schedule
Invitation for Bid (IFB)
Solicitation Number: BC-21546-M
IFB Issue Date: September 16, 2026
Procurement Officer: Nneka Miller
Bids are to be emailed to: Bids.0ld6yu4jvtkn9sy2@u.box.com (copy paste)
Pre-Bid Conference: October 1, 2026; at 10:00 am at this link:
sip:26331934621@umbc.webex.com
(US) +1 202-860-2110 (toll)
Access code: 2633 193 4621
Site Visit: October 8, 2026; at 10:00 am
(Site visit details are in Section 3)
Questions Due Date & Time: October 15, 2026; on or before 2:00 pm
Submit Questions to: nmiller7@umbc.edu
Bid Due Date & Time: October 29, 2026; on or before 2:00 pm Local Time
Bidders are reminded that a completed Feedback Form is
requested if a no-bid decision is made (see No Bid
Notice/Vendor Feedback Form).
Public Bid Opening Date, Time and October 29, 2026; at 2:30 pm Local Time at this link:
Location:
sip:28705975083@umbc.webex.com
(US) +1 202-860-2110 (toll)
Access code: 2870 597 5083
Minority Business Enterprise (MBE) Twelve (12%) MBE Goal
Subcontracting Goal:
Procurement Method: A Contract will be awarded in accordance with the
Competitive Sealed Bidding method under COMAR
21.05.02.
Contract Type: Indefinite Quantity with Firm Fixed Prices
Term of Contract: Three (3) years base period with two (2) one-year renewal
option periods.
The University is committed to ensuring that persons with disabilities have equally effective opportunities to
participate in and benefit from the University's programs and services. Persons who may require reasonable
ADA accommodations should email the Issuing Office at nmiller7@umbc.edu at least five (5) days prior to
any meeting scheduled in connection with this solicitation.
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
NOTICE TO BIDDER/OFFEROR
To help improve the quality of bid/Proposal solicitations and to make our procurement process more responsive and
"business friendly," we ask that you provide comments and suggestions regarding the enclosed solicitation. Please
return your comments with your bid, proposal or "no bid," response, as the case may be. Thank you for your assistance.
Solicitation No.: BC-21546-M Title: 15Kv Switch and Transfer Preventative Maintenance Contract
If you have responded with a "no bid" please indicate the reasons below (check applicable boxes):
Other commitments preclude our participation at this time.
The subject of the solicitation is not something we normally provide.
We are inexperienced in the work/commodities required.
The specifications are either unclear or too restrictive (explain below).
The scope of work is beyond our current capacity.
Doing business with Maryland Government Agencies is simply too complicated (explain below).
We cannot be competitive (explain below).
Time allotted for completion of the bid/proposal response is insufficient.
Start-up time is insufficient.
Bonding/insurance requirements are prohibitive (explain below).
MBE requirements (explain below).
Bid/Proposal requirements (other than specifications or scope) are unreasonable or too risky (explain below)
Prior experience with University contracts were not profitable or otherwise unsatisfactory (explain below).
Payment schedule too slow.
Other:
Explanation: _______________________________________________________________________________________
If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below:
Remarks: ___________________________________________________________________________________________________
Bidder/Offeror Name: _________________________________________________________
Contact Person: _______________________________________________
Signature: _____________________________________ Date: ___________
Address: ______________________________________________________
Email: _____________________________________________________________________________________________ Phone: ___________
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
Table of Contents
Key Information Sheet ................................................................... Error! Bookmark not defined.
1. Contractor Requirements: Scope of Work .................................................................................
1.1. Summary Statement ...........................................................................................................
1.2. Background ........................................................................................................................
1.3. Minimum Qualifications ....................................................................................................
1.4. Responsibilities and Tasks .................................................................................................
1.5. Deliverables ........................................................................................................................
1.6. Optional Services ...............................................................................................................
2. Contractor Requirements: General ............................................................................................
2.1. Contract Initiation Requirements .......................................................................................
2.2. End of Contract Transition .................................................................................................
2.3. Invoicing.............................................................................................................................
2.4. Security Requirements .......................................................................................................
2.5. Problem Escalation Procedure ...........................................................................................
2.6. Substitution of Personnel ...................................................................................................
2.7. Work Orders <or Assignment of Work> ...........................................................................
3. Procurement Instructions ...........................................................................................................
3.1. Pre-Bid Conference & Site Visit .......................................................................................
3.2. Questions and Addenda ......................................................................................................
3.3. Bid Due Date and Time ......................................................................................................
3.4. Multiple or Alternate Bids..................................................................................................
3.5. Receipt, Opening and Recording of Bids ...........................................................................
3.6. Award Basis .......................................................................................................................
3.7. Tie Bids ..............................................................................................................................
3.8. Site Investigation ................................................................................................................
3.9. Duration of Bid...................................................................................................................
3.10. Modifications and Withdrawals of Bids .........................................................................
3.11. Cancellations ..................................................................................................................
3.12. Bid Acceptance ...............................................................................................................
3.13. Confidential/Proprietary Information .............................................................................
3.14. Incurred Expenses ...........................................................................................................
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
3.15. Insurance .........................................................................................................................
3.16. Bonds ..............................................................................................................................
4. Minority Business Enterprise (MBE) Utilization ......................................................................
5. General Informations for Bidders ..............................................................................................
6. Bid Instructions ........................................................................................................................
6.1. Bid Evaluation Criteria.......................................................................................................
6.2. Award Method....................................................................................................................
7. Exhibits ........................................................................................................................................
Exhibit A: Pre-Bid Conference Request Form ..............................................................................
Exhibit B: Bidder Information Sheet ............................................................................................
Exhibit C: Bid Price Instructions and Form ..................................................................................
Exhibit D: MBE Affidavits and Forms .........................................................................................
Exhibit E: Bid Affidavit ................................................................................................................
Exhibit F: Firm Experience ...........................................................................................................
Exhibit G: Firm References...........................................................................................................
Exhibit H: Key Personnel ..............................................................................................................
Exhibit I: Financial Stability of Bidder .........................................................................................
Exhibit J: Acknowledgement of Receipt of Addenda ...................................................................
Exhibit K: Conflict of Interest Affidavit and Disclosure ..............................................................
Exhibit L: UMBC Contract Agreement (Sample).........................................................................
Exhibit M: Prime Contractor List of all Subcontractors ...............................................................
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
1. Contractor Requirements: Scope of Work
1.1. Summary Statement
1.1.1. The University of Maryland, Baltimore County, a constituent institution of the University
System of Maryland, an agency of the state of Maryland (herein referred to as the "University"
or "UMBC"), intends to contract for preventative maintenance on the listed building's switches
and transformers by year as outlined below:
(MB = Main Breaker, DB = Distribution Breaker)
All transformers are 13.2kV to 480V
Year 1:
15kv Switches and Transformers:
* Chemistry
(3) Load Interrupter switches
(1) 2000kVA Substation Transformer (FR3)
* RAC
(3) Load Interrupter switches
(1) 750kVA Pad-Mount Transformer (FR3)
* Facilities Management:
(1) Pad-Mount switch
(1) 750kVA Pad-mount Transformer (oil)
* Satellite Plant:
(3) Load Interrupter switches
(1) 2500kVA Substation Transformer (Silicone)
* Greenhouse:
(1) Pad-Mount switch
(1) 225kVA Pad-Mount transformer (oil)
* Erickson hall:
(1) Pad-Mount switch
(1) 1000kVA Pad-Mount transformer (oil)
* Westhill:
(1) Pad-Mount switch
* Biology:
(3) Load Interrupter switches
(1) 1500kVA Dry Type Transformer
480-volt
* TRC (Requires BGE outage)
(12) DB no Main Breaker
* Chemistry:
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
(1) 4000A MB (12) DB
* Stadium:
(1) 2500A MB (11) DB
* Facilities Management:
(1) 800A MB
* Satellite Plant:
(1) 4000A MB (6) DB
* Erickson Hall:
(1) 3000A MB
Year 2:
15kV Switches and Transformers:
* Hillside Apts:
(1) Pad-mount switch
* ILSB:
(3) Load interrupter switches
(1) 2000KVA Substation Transformer (FR3)
* ITE:
(3) Load Interrupter switches
(1) 1500 KVA Substation Transformer (Silicone)
* University Commons:
(3) Load Interrupter switches
(1) 2000KVA Substation Transformer (Silicone)
* Stadium:
(1) Pad-Mounted switch
(1) 1500KVA Pad-Mounted transformer (FR3)
* Hillcrest:
(1) Pad-Mounted switch
480-volt:
* ILSB:
(1) 3200A MB (12) DB
* Stadium:
(1) 3000A MB
* University Commons:
(1) 3000A MB (15) DB
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
Year 3:
15kV Switches and Transformers:
* Performing Arts:
(3) Load interrupters
(1) 3000kVA Dry Type Transformer
* Physics:
(3) Load interrupters
(1) 3000kVA Pad-Mount transformer (R-Temp)
480-volt:
* Performing Arts:
(1) 5000A MB (10) DB
* Physics:
(1) 4000A MB (14) DB
Transformer Testing:
* Visual and Mechanical inspection
* Turns Ratio Test
* Insulation Resistance test
* Power factor test
* Proper heater and fan operation if Applicable
15kV Load interrupter Switch:
* Visual and Mechanical Inspection
* Exercise all non-static mechanical components
* Clean and Lubricate switch components
* Contacts cleaned and lubricated
* Insulation Resistance Test
* Contact Resistance test
* AC Over Potential test
* Verification of properly working compartment Heaters (If applicable).
* Remove dust and debris from inside the cabinet
* Proper heater operation if applicable
15kv Fuse compartments:
* Clean and lubricate fuse contact points
* Fuse Holder and Fuse Resistance Test
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
480 Volt panel Boards:
* Visual and mechanical inspection
* Insulation Resistance Test - bolted connections
* Bus Work Connection Resistance Test
* Feeder breaker Contact Resistance Test
* Insulator inspection
480 Volt breaker tests and inspection:
* Perform minimum pickup voltage tests on shunt trip and close coils in accordance
with manufacturer's published data
* Verify operation of charging mechanism
* Inspect physical and mechanical condition
* Inspect bolted electrical connections for high resistance
* Secondary current tests only. Primary tests are not within the scope of this contract.
The preventative maintenance schedule listed above represents the University's current estimate. The
actual schedule may vary and is subject to change. In some cases, work may be postponed or rolled over
into the following year at the discretion of the University.
Please refer to the following documents:
Attachment A - 2024 Single Line Diagram & Power Yard
Other Requirements:
* Maintenance shall follow all equipment manufacture specifications, the NETA, and the NFPA 70B
* All safety procedures will comply with the NFPA 70E
* All lock-out devices must be supplied by the contractor and applied by the person performing the
work.
* Contractor will be responsible for supplying and applying appropriate grounds in accordance with
safe trade practices.
* Transformer oil sampling is not within the scope of this contract.
* Technicians shall be certified in accordance with National Electrical Testing Association (NETA),
and American National Standards Institute (ANSI) Standard for Certification of Electrical Testing
Technicians. Each on site crew leader shall hold a current certification of level 2 or higher.
* Provide a written report for all equipment tested and inspected.
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Solicitation Name:15Kv Switch and Transformer
Preventative Maintenance Contract
Solicitation Number: BC-21546-M
* Provide service recommendations
* The de-energizing of any equipment will need to be scheduled with UMBC.
* Any parts or components that need to be replaced once the switch or transformer is opened and
inspected need to be recommended and submitted in an additional quote. However, contractor shall
try to anticipate as much as possible the potential for part replacement at the time of scheduled
preventative maintenance to reduce additional building outages.
* The mission of 15kv preventative maintenance program is to ensure the integrity and reliability of
the UMBC campus electrical system and to ensure the safety of the personnel who operate the
electrical system.
1.1.2. UMBC intends to make a single award as a result of this IFB. This is an Indefinite Delivery
Indefinite Quantity (IDIQ) contract. UMBC reserves the right to authorize services as may be
required during the contract period, and also, reserves the right to not authorize any services or
materials. UMBC does not guarantee a dollar amount will be met or exceeded, nor can UMBC
guarantee any minimum dollar amount to any Contractor.
1.1.3. The contract shall be in effect for three (3) years unless otherwise extended, expired or
terminated pursuant to the contract. The contract may be renewed by UMBC at its discretion for
an additional two (2) one- year renewal option periods.
1.1.4. UMBC reserves the right to extend the terms and conditions of this solicitation to any and all
other agencies within the state of Maryland as well as any other federal, state, municipal, county,
or local governmental agency under the jurisdiction of the United States and its territories. A
copy of the contract pricing and the solicitation requirements incorporated in this contract will be
supplied to requesting agencies. Each participating agency shall enter into its own contract with
the supplier. UMBC does not assume any responsibility other than to obtain pricing for the
specifications provided.
1.2. Background
Established in 1966, the University of Maryland, Baltimore County (UMBC) is one of twelve
institutions that, along with two regional centers, constitute the University System of Maryland. UMBC
is located on 482 acres with 4.2 million gross square feet and only 15 minutes from Baltimore's Inner
Harbor and 30 minutes from Washington, D.C. and five minutes from BWI Airport.
UMBC combines the emphasis on teaching found at the best liberal arts colleges with the innovation of
a research university. UMBC's students take full advantage of the educational, business, cultural, and
recreational resources of Baltimore and Washington, D.C. At UMBC, students work alongside faculty
who are leaders in their fields; think about the hard questions of society, science, and creative
expression; and then move beyond the classroom to make a difference.
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