IFB 083126CV BRAKES, HARDWARE, & ACCESSORIES FOR 40FT. TRANSIT BUSES - ADDNDUM 2

INVITATION FOR BID
BRAKES, HARDWARE, & ACCESSORIES FOR 40 FT. TRANSIT
SUBJECT: BUSES
DATE: JULY 31, 2026
INVITATION NO.: 083126CV
BID DUE: AUGUST 31, 2026 TIME: 11:00 A.M. C.S.T.
The Memphis Area Transit Authority invites Bids for supplies and/or services set forth above in
accordance with the specifications enclosed ````.
Bids MUST be received at MATA by the date and time set forth above.
QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other
documents will be made to any Proposer orally. Questions shall be submitted in writing to the Point of
Contact (listed below). To be given consideration, the questions must be received NO LATER THAN
Friday, August 7, 2026 @ 11:00 AM CST. Questions that are deemed to be substantive in nature will
be responded to in the form of an addendum and posted on MATA's website by E.O.D. C.S.T. on
Tuesday, August 11, 2026, website: MATATransit.com. Please do not submit questions in PDF format.
IFB TIMELINE:
IFB Posted: JULY 31, 2026
Pre-Bid Meeting: N/A
Questions Due: AUGUST 7, 2026 @ 11:00 AM
Q&A Posted: AUGUST 11, 2026, EOD
Bid Due By: AUGUST 31, 2026 @ 11:00 AM
Anticipated Term of Contract:
September 2026 until September 2027
POINT OF CONTACT:
Camille Vaughn, Contract Administrator & Buyer
cvaughn@matatransit.com
Sincerely,
Camille Vaughn
Contract Administrator & Buyer
Memphis Area Transit Authority 1370 Levee Rd. Memphis, TN 38108-1011 (901) 722-7100
WWW.MATATRANSIT.COM

TABLE OF CONTENTS
COMMON PROBLEMS WITH BID SUBMITTALS
LEGAL NOTICE TO BIDDERS
SECTION A INSTRUCTIONS TO BIDDERS
1.0 GENERAL
2.0. BID REQUIREMENTS
3.0 BID FORMAT
4.0 BID PROCEDURES
5.0 BID EVALUATION AND CONTRACT AWARD
6.0 PROTESTS
SECTION B SCOPE OF SERVICES
SECTION C REQUIRED FORMS AND CERTIFICATIONS
CONTACT AND REFERENCE FORM
ADDENDA ACKNOWLEDGEMENT FORM
AFFIDAVIT OF NON-COLLUSION
BUY AMERICA CERTIFICATE (For Contracts of $150,000 or greater)
FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION
CERTIFICATION OF PRIMARY PARTICIPANT (prime Contractor) REGARDING
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
CERTIFICATION OF RESTRICTIONS ON LOBBYING (For Contracts of $100,000 or greater)
NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS
NO RESPONSE
BID PRICING FORM
ATTACHMENT 1 GENERAL CONTRACT PROVISIONS
FTA CLAUSES
TENNESSEE STATE CONTRACT CLAUSES
APPENDIX
BUSINESS QUESTIONNAIRE
SAMPLE CONTRACT CHANGE ORDER
BID LABEL

COMMON PROBLEMS WITH BID SUBMITTALS
Missing or unsigned copies of certain forms and certifications. The following must be included in
the Bid:
Addenda Acknowledgment Form
Contact and Reference Form
Affidavit of Non-Collusion
Buy America Certificate
Federal Tax Liability and Recent Felony Conviction
Business Questionnaire (Appendix)
Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
Certification of Restrictions on Lobbying
National Defense Authorization Act Telecommunication
Explanation of "No Response"
Bid Form
Incomplete or outdated information on client references and/or insufficient number of references
provided.
Failure to include adequate documentation about the role of subcontractors in the project.
Submittal of too few copies. The IFB specifies the number of originals and number of copies of the
Bid to be provided.
Failure to properly label Bid package with Bid/Bid label.
Bid received late. All Bids must be in MATA's possession by the deadline shown in the Bid. All Bids
received after the deadline will be returned unopened.

MEMPHIS AREA TRANSIT AUTHORITY
LEGAL NOTICE TO BIDDERS
Bids will be received by the Memphis Area Transit Authority (MATA) at its Purchasing Office,
1330 Levee Road, Memphis, TN 38108, until 11:00 a.m. local time, on Monday, August 31, 2026,
and opened and read aloud at that time for furnishing the following:
BRAKES, HARDWARE, & ACCESSORIES FOR 40 FT. TRANSIT BUSES
Bidders must submit their bid with the enclosed label attached to the envelope.
MATA hereby notifies all Bidders that in regard to any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to submit bids in response
to this advertisement and will not be discriminated against on the grounds of race, color, sex, religion,
political affiliation or national origin in consideration of an award.
Any name appearing on the Comptroller General's list of ineligible contractors is not an eligible bidder.
The contractor will be required to comply with all applicable Equal Employment Laws and Regulations.
Further information and bid requirements may be obtained by contacting Camille Vaughn at
(901) 322-4079or via email: cvaughn@matatransit.com
Award of the contract will be made on the basis of the Lowest Responsive and Responsible bidder as
selected by the Authority, provided it is in their best interest to do so.
MATA reserves the right to reject any and all bids, and to waive any informality in bidding.
Anticipated Term of Contract:
September 2026 until September 2027
Rodrick Holmes
Trustee

SECTION A
INSTRUCTIONS TO BIDDERS

SECTION A
INSTRUCTIONS TO BIDDERS
1.0 GENERAL
1.1 The Memphis Area Transit Authority (hereinafter referred to as MATA) seeks Bids for professional
services from qualified firms capable of providing the scope of services described in Section B.
These instructions provide detailed legal and technical requirements for the acquisition of these
services. This Invitation for Bid (IFB) will become part of the contract.
MATA will enter into a contract with the successful bidder for products and/or services relative to
the Project. This Project is more particularly described in Section B - Scope of Services. General
Contract Provisions are included in Attachment 1. Where there is conflict between the General
Contract Provisions and Section A, the provisions of instructions to bidders will take precedence.
MATA is a public agency responsible for providing public transportation services within the city of
Memphis and surrounding communities.
1.2 "Purchaser" or "Grantee" or "Authority" means MATA. The words "bid", "offer", and are
synonymous. The words "Bid", "bid" and "offer" are also synonymous, and it is understood that
once MATA accepts the same, the document will constitute a portion of the contract contemplated
by these instructions. The words "Bidder", "Vendor" and "Contractor" are also synonymous.
1.3 This Invitation for Bids (IFB) does not commit MATA to award a contract or pay any costs incurred
in preparation of bids in response to the IFB. Bidders shall be responsible for all costs incurred as
part of their participation in the pre-award process.
1.4 Bids will be received by MATA at its Purchasing offices located at 1330 Levee Road, Memphis, TN
38108, until 11:00 a.m. local time on Monday, AUGUST 31, 2026. BIDS RECEIVED AFTER
THIS DATE AND TIME WILL BE RETURNED TO THE BIDDER UNOPENED.
MATA's normal business hours are 8:00 a.m. to 4:30 p.m. Monday through Friday at 1330 Levee
Road, Memphis, TN 38108. (Hand delivery instructions: turn right into the second open drive on
Levee Rd., park in the loop close to the fence, and walk to the dock door and ring the bell.) A mail
delivery must be addressed to: 1370 Levee Road, Memphis, TN 38108; however, vendors are
reminded of their sole responsibility for ensuring that the Bid is deposited in the Purchasing
Department.
Bidders are reminded that all Bids must be securely sealed, have the enclosed label attached, and
be clearly marked "Bid".
After normal business hours (4:30 p.m. - 8:00 a.m.), bids will be accepted at the MATA dispatcher's
office, 1370 Levee Road, Memphis, TN 38108 (same campus); however, bidders are reminded of
their sole responsibility for ensuring that their bid is deposited in the Purchasing Department.
Bidders may verify receipt of Bids by contacting MATA at (901) 322-4079 or email:
cvaughn@matatransit.com.
1.5 Neither a Performance Bond nor a Bid Bond is required for this project.
2.0. BID REQUIREMENTS
2.1 Bids must set forth full, accurate, and complete information required by this IFB including any
SECTION A - 1

attachments.
2.2 MATA has prepared and attached to these instructions the required bid form. This bid form and all
accompanying documents or certifications and materials submitted by the bidder will be deemed
to constitute part of the bid.
2.3 The price quoted in any bid shall include all labor, materials, tools, equipment and other costs
necessary to fully complete the work as set forth in the Scope of Work. Anything omitted from the
scope of work, which is clearly necessary for the completion of the work, should be considered a
portion of the bid.
3.0 BID FORMAT
3.1 Bidders are required to submit bids in the following format:
A. Bid Forms and Attachments:
1. Addenda Acknowledgment Form
2. Contact and Reference Form
3. Affidavit of Non-Collusion
4. Buy America Certificate
5. Federal Tax Liability and Recent Felony Conviction
6. Business Questionnaire (Appendix)
7. Certification of Primary Participation Regarding Debarment, Suspension, and
other Responsibility Matters
8. Certification of Lower-Tier Participants Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion
9. Certification of Restrictions on Lobbying
10. National Defense Authorization
11. Explanation of "No Response"
12. Bid Form
4.0 BID PROCEDURES
4.1 MATA reserves the right to postpone the bid opening for its own convenience and to waive any
minor bid informalities, which do not go to the heart of the bid or prejudice other bidders, or to reject,
for good and compelling reasons, any and all bids submitted.
4.2 Conditional bids or those which take exception to the specifications, will be considered "non-
responsive".
4.3 Changes to the specifications will be made by written addendum by MATA and will be forwarded
to all persons and firms to whom documents have been submitted. ANY VERBAL
COMMUNICATION IS NOT CONSIDERED MATA'S OFFICIAL RESPONSE.
4.4 Requests for Clarifications or Approved Equals must be submitted in writing to Camille Vaughn and
must be received no later than 11:00 a.m. local time on Friday, August 7, 2026, in accordance
with the Approved Equals procedures described in the General Contract Provisions. Any
unapproved deviations, exceptions, substitutes, alternates or conditional qualifications contained
in a bid may be cause for its rejection.
Requests may be emailed to cvaughn@matatransit.com. VERBAL QUESTIONS WILL NOT BE
ANSWERED, THUS PREVENTING AN UNFAIR ADVANTAGE TO ANY BIDDER.
SECTION A - 2

4.5 Bidders shall submit one (1) hard (paper) original, one (1) hard (paper) copy, and one
(1) electronic flash drive of their respective bid. Bids shall be securely sealed to prevent access
prior to the bid closing date. Bids shall be clearly marked with the enclosed label attached.
Bids shall be valid for a minimum period of ninety (90) days subsequent to the bid closing date.
Bids offering less than ninety (90) days for acceptance by MATA from the bid closing date will be
considered non-responsive.
5.0 BID EVALUATION AND CONTRACT AWARD
5.1 The contract will be awarded to the lowest responsive and responsible bidder. Meaning the bid
presented by the responsible bidder which conforms with all material items and conditions of this
IFB and is lowest in price.
5.2 MATA reserves the right to reject any and all bids or to waive minor informalities and irregularities
in offers received.
5.3 A written notice of award or acceptance of offer, mailed or otherwise furnished to the successful
Bidder within the time specified in the bid, shall be deemed to result in a binding contract.
6.0 PROTESTS
6.1 MATA will consider all protests filed in a timely manner regarding the award. All protests are to be
submitted in writing, in accordance with the protest procedures described in the General Contract
Provisions.
6.2 Under certain limited circumstances, a potential Bidder may protest to FTA the award of a contract
pursuant to an FTA grant. FTA's review of any protest is limited to:
A. An alleged failure to MATA to have written protest procedures or alleged failure to follow
such procedures.
B. Alleged violations of a specific Federal requirement that provides an applicable complaint
procedure, which shall be submitted in accordance with the Federal regulation.
SECTION A - 3

SECTION B
SCOPE OF SERVICES

SECTION B - SCOPE OF SERVICES/SPECIFICATIONS
IFB #083126CV - BRAKES, HARDWARE, & ACCESSORIES FOR 40 FT. TRANSIT BUSES
The Memphis Area Transit Authority (MATA) is soliciting bids for Brakes, Hardware, &
Accessories for 40 FT. Transit Buses for a one-year contract. The anticipated term will be
September 2026 - September 2027.
1. CONTRACT AWARD: MATA will evaluate bids of the lowest responsive and responsible
bidders, and this contract will be awarded ALL or NONE by lots/groups. Any alternate proposed
item must be an approved equivalent according to MATA's cross reference number(s). Any
questions must be submitted in writing by the due date/time: Friday, August 7, 2026, no later than
11:00 AM CST.
2. DAMAGED MERCHANDISE: If the shipment, when received, has been damaged in transit
and is no longer usable, the Contractor will be required to replace such damaged items or to credit the
charge(s) to MATA's account. Any claims that must be filed with the carrier are the Contractor's
responsibility.
3. DELIVERY: All bid prices must be quoted f.o.b. MATA's Storeroom, 1330 Levee Road,
Memphis, Tennessee 38108. After receipt of verbal or written orders, delivery shall be made within
the contracted lead time between 8:30 a.m. and 3:00 p.m. weekdays, Monday through Friday.
4. SHIPPING TIME: All orders will be delivered to MATA no later than the contracted lead time
after the order is placed - whether verbal or written. Any shipments not in accordance with the above
may at MATA's discretion, be refused and returned to the Contractor freight collection. If the shipment
is not received on time, MATA may order elsewhere and invoice the contractor for any additional
charges incurred.
5. LEAD TIME: Contractor will notify MATA in writing of any changes in lead time of materials
affected by backlog, strike or any other reasonable event. This written notice will be issued if normal
delivery is affected (+/-) one week from the established schedule.
6. UNION CONTRACTS: Contractor will notify MATA in writing six months prior to termination
of any and all union contracts it, or any major supplier it does business with, may have at that time.
This notice is to apprise MATA of the status of settlement and contingency plans, if any.
7. SEPARATE CONTRACTS: MATA reserves the right to award this Contract for items singly,
in multiples, as a whole or to award separate contracts in any manner which MATA deems to be in its
best interest.
8. ACCOUNT REPRESENTATIVE: Contractor will designate one person at its main place of
business as account representative for this contract. This person will be responsible for keeping
current on all activity relating to the contract.
9. LIABILTY: The Contractor shall be responsible for the quality and satisfactory performance of
his product. If MATA finds that any product furnished by the Contractor adversely affects the operation
of MATA's equipment, MATA reserves the right to cancel, without penalty, the contract with respect to
the product involved in accordance with the General Contract Provisions.
10. TIMELY PERFORMANCE/FORCE: The timely receipt of MATA's requirements is essential.
If the requirements are not received on time in accordance with the contracted delivery schedule,