Invitation to Bid, Intercoms 2026-27

Location:	Idaho
Posted:	Mar 31, 2026
Due:	Apr 9, 2026
Agency:	Pocatello/Chubbuck School District #25
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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Administration Office

3115 Pole Line Road

Pocatello, Idaho

SPECIFICATIONS FOR

Intercom System Installation at:

Highland High School

1800 Bench Rd

Pocatello, ID 83201

BIDS WITH CONDITIONS WILL NOT BE ACCEPTED

BID OPENING

APRIL 9, 2026

9:30 AM

POCATELLO/CHUBBUCK SCHOOL DISTRICT NO. 25

INVITATION TO BID

Sealed bids will be received by a Representative of the Board of Trustees of Pocatello/Chubbuck School

District No.25, Bannock County, Idaho at 3115 Pole Line Road, Pocatello, Idaho, 83201, until 9:30 am, MST

on April 9, 2026 for the following:

Intercom Installation at Highland High School

A mandatory pre-bid conference and walk-thru to review the project will be held at The District office,

3115 Pole Line Road, Pocatello, Idaho, on April 1, 2026 at 1:00 PM.

Specifications or additional details, (including bid forms), may be secured at the Business Office, 3115 Pole

Line Road, Pocatello, Idaho, 83201. Each bid shall be accompanied by a certified check, cashier’s check,

or a bidder’s bond, (executed by a qualified surety company with the power to do business in the State of

Idaho) in the sum of not less than five percent, (5%) of the total bid, made payable to School District No.

25, Bannock County, Pocatello, Idaho. This surety shall be forfeited by the bidder in the event of failure

to enter into a contract. Personal or company checks will not be accepted. Compliance with Idaho Public

Works Law is required.

All bids shall be in a sealed envelope and clearly marked: Intercom Installation at Highland High School;

To be Opened at 9:30 am MST on April 9, 2026.

The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept

the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello,

Idaho.

Renae Johnson, Clerk

Pocatello/Chubbuck School District No. 25

Published dates:

March 20, 2026

March 27, 2026

IDAHO STATE JOURNAL

Intercom Installation

Specifications 2026, Page 2

SCOPE OF WORK

The Contractor shall design, furnish, and install a centralized, IP-based Public Address (PA) and Intercom

System capable of facility-wide broadcasts and granular zone paging. The system must support

scheduled audio events (bell schedules), "all-call" emergency announcements, and two-way voice

communication between the front office and individual classrooms. The scope includes the installation

of all headend equipment, IP-enabled ceiling/wall speakers, high-output horn speakers for

outdoor/gymnasium areas, and the integration of the system with the school’s existing VoIP phone

network. The Contractor is responsible for all Cat6 cabling, PoE network infrastructure, and the final

programming of administrative consoles and software interfaces.

TECHNICAL SPECIFICATIONS

1. Architecture Full IP/PoE-based system (no centralized high-voltage amplifiers if possible).

2. Zoning Unlimited software-defined zones (e.g., individual rooms, wings, exterior, cafeteria).

3. Bell Scheduling Web-based interface for unlimited schedules (Normal, Half-Day, Assembly).

4. Audio Quality High-intelligibility output with a minimum of 80dB in hallways and 110dB in gyms/outdoor

areas.

5. Emergency Priority "Panic" or "Emergency" overrides that bypass all local volume controls/muted states.

6. SIP Integration Ability to initiate pages or trigger alerts via the school's desk phones.\

7. Visual Indicators Support for high-visibility flashers/strobes in high-noise areas (shops, band rooms)

DESIGN PLAN REQUIREMENTS

1. A Design will be provided by the bidder

2. Zone Mapping: A color-coded floor plan identifying all paging zones (e.g., Grade 1 Wing, Admin,

Playground)

3. Acoustic Coverage Heatmap: Simulation showing predicted Sound Pressure Levels (SPL) to ensure no

'dead spots' in classrooms or hallways.

GENERAL NOTES THAT APPLY TO ALL OF THE BID ITEMS

1. Contractor is responsible for the removal of all existing PA equipment, which includes patch and repair

and restoration of the areas in the building affected by the project to pre-project condition.

2. Details for the intercom system being proposed must be listed on the updated bid sheet, including, but

not limited to, the quantity and type of camera, for comparison purposes.

Intercom Installation

Specifications 2026, Page 3

INSTRUCTIONS TO BIDDERS

BIDS:

Sealed "BIDS" will be received on or before the time and date set forth under "INVITATION TO BID".

The owner reserves the right to accept or reject any part or all bids.

Bidders submitting a "Bid" on this work will be required to figure and furnish everything as called for by

these specifications and the requirements of the "Bid" sheet.

All bids shall be in a sealed envelope addressed: Business Office, 3115 Pole Line Road, Pocatello, Idaho,

83201. The following shall be written on the exterior of the envelope:

“BIDS FOR INTERCOM SYSTEM INSTALLATION AT HIGHLAND HIGH SCHOOL

TO BE OPENED ON APRIL 9, 2026 AT 9:30 AM”

Bids not delivered by contractors at time of bid opening must be received in the mail no later than 4:00

PM MST on April 8, 2026, the day before the bid opening.

EXAMINATION OF THE SITE AND DOCUMENTS:

Refer all questions to Kevin Chatfield, Technology Coordinator, (208) 235-3295. Contact with other

district staff, Board of Trustees, or Administration, will be by written permission only.

A mandatory pre-bid conference and walk-thru to review projects will be held at 1:00 PM MST on

April 1, 2026 at the District office, 3115 Pole Line Road, Pocatello, Idaho.

Before submitting a proposal, the bidder shall:

1. Carefully examine the specifications.

2. Visit the worksite.

3. Be fully informed of existing conditions and limitations.

4. Include in the bid, sums sufficient to cover all items required by the contract, and shall

rely entirely upon his own examinations in making his proposal.

INTERPRETATIONS:

Should a bidder find discrepancies in or omissions from the specifications, or be in doubt as to their

meaning, he should at once notify the Owner, who will send written instructions or addenda to all

bidders. The owner will not be responsible for oral interpretations. Questions received less than 48

hours before time for bid opening cannot be answered. All addenda issued during the time of bidding

will be incorporated in the contract.

Intercom Installation

Specifications 2026, Page 4

BID GUARANTEE:

As a guarantee that, if awarded the contract, the bidder will execute same and furnish bond. Each bid

will be accompanied by a Certified check, Cashier's Check, or Bid Bond for not less than five percent (5%)

of the base bid payable to the Owner. NO PERSONAL OR COMPANY CHECKS WILL BE ACCEPTED.

OBJECTIONS:

Written objections to specifications or bid procedures must be received by the clerk, secretary, or other

authorized official of the District at least one (1) business day before the date and time upon which bids

are scheduled to be received, per Idaho Code Section 68-2806(c).

LAWS AND ORDINANCES:

The contractor hereby binds himself to protect and save harmless the owner from all damages arising

from the violation of any and all Federal, State, County, City, and all other laws, rules, regulations, in the

performance of the terms of the contract.

HOLD HARMLESS AGREEMENTS:

The District expects your work to conform to professional standards. The contractor is expected to hold

the District harmless for all damages or claims arising out of the work performed by the contractor. The

District will not agree to hold the contractor harmless for damages or claims.

EQUIPMENT:

The contractor shall provide all labor, materials, tools, and equipment, etc. necessary for the complete

and substantial execution of everything described in the specifications.

STORAGE OF MATERIALS:

The contractor shall make arrangement and coordinate with the Maintenance Department for storage

of materials. Any damages of life or property caused by storage of materials on the above indicated

place shall be paid for by the contractor, who shall hold the owner harmless for any damages concerning

the same.

SUPERVISION:

The supervision of this work will be done by Pocatello/Chubbuck School District No. 25 Technology

Department.

Intercom Installation

Specifications 2026, Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.