SEALED BID - BAND UNIFORMS

1) BID INVITATION AND GENERAL CONDITIONS
A. Sealed bid responses for furnishing the items and quantities listed in the
attached specifications are hereby being requested from your company. You
are asked to return the bid form page(s) with your response.
B. All bids or proposals are sealed and delivered to:
on or before __________________, and will be opened and read in an open
session at said place, hour and date. The envelope containing the bid should be
marked on the outside "SEALED BID - BAND UNIFORMS". All bids received
after the hour and/or date established above will be returned to the sender
unopened.
2) DEVIATIONS FROM SPECIFICATIONS
A. Any deviation from these specifications must be documented on the enclosed
deviation form. It is the intent of the school for the uniform to be manufactured
strictly adhering to these construction and design specifications and deviations
are not expected. If deviations are not documented fully, the bidder may be
disqualified.
B. It is the intention of the buyer to offer equal opportunity to all bidders. The use of
company names when referring to styles are for descriptive purposes only and
are not intended to be restrictive. Materials and items referred to in these
specifications are available to all firms.
3) BUYER'S RIGHTS
The buyer reserves the right to award the contract to the Bidder offering the best
value, and not necessarily to the firm bidding the lowest price. The reputation of the
manufacturer and representative, over-all appearance, style and fit of the uniform,
quality of trims and accessories, plus special features a particular manufacturer may
have that make the uniform more practical or serviceable will be major factors in
awarding the contract. Right is reserved by the Buyer to accept or reject any or all
proposals, and waive informalities.
4) SAMPLE REQUIREMENTS (EXACT)
A. All bidders must submit an exact sample uniform together with their proposals.
This sample uniform must be in the same color as the uniform proposed; it
should reflect the exact style, and must reflect the tailoring details as would be
found in the uniform being proposed, and of the uniform which would be
furnished if awarded the Contract by the Buyer. Where special construction
features are specified, these must be furnished with the bid showing the
manufacturer's version of the feature. All major items being proposed must
have a sample presented for comparison. It is to be completely understood that
it is the intent of the Buyer to have all items examined carefully and compared by
persons conversant with quality for evaluation of internal components.
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B. All bidders must submit liberal sized swatches of the materials to be used in the
final product in the color and mill-weight as listed in the Uniform Specifications.
5) AREA REPRESENTATIVE
Bidder must agree to provide a factory-trained representative to handle all details of
the order. Said representative will be responsible for designing, measuring and
servicing the order throughout the initial purchase and on a continuing basis.
Bidders must list name, address and telephone number of the representative in their
response.
6) CUSTOMER INSTRUCTION MANUAL
The successful bidder will supply a booklet containing a printout showing each
uniform in sequence from smallest size to largest. The printout will indicate wearer
identification number, original wearer and key measurements of uniform, i.e. height,
weight, hat, chest, waist and outseam. The successful bidder will also supply
recommended dry cleaning instructions for the uniforms and all accessory items;
specifying precise details on care and cleaning that are to be utilized in future
upkeep and maintenance of the items in this bid.
7) SHIPPING
Each uniform is to be thoroughly inspected before shipment. Imperfections shall be
corrected before the uniforms are shipped. Uniforms are to be shipped complete
with hangers (plastic) in containers. Each wardrobe container shall be marked on
exterior to indicate the wearer number of each uniform enclosed. The uniforms will
be ready to wear without cleaning or pressing. In the case of damaged shipment, it
shall be the responsibility of the receiver to make an appropriate written notice when
signing the carrier documents. The receiver shall inventory the damage and advise
the uniform manufacturer in detail. Accessories such as sashes, drops, etc., as well
as trousers, will be bulk packed unless otherwise specified.
8) FABRIC SPECIFICATIONS
Dacron/Wool blend fabrics must be cold water and alcohol sponged, decated and
inspected. The Certification of Proof of Sponging provided with this proposal should
be completed and returned with your bid. Since this process is critical in the
avoidance of excessive shrinkage, failure to submit this certification in writing will be
cause for disqualification of the bidder.
Examine all specifications carefully. It is the intent of the buyer to audit each
sample for strict compliance to the specifications. These specifications encompass
methods and materials yielding only the highest quality garment, through specifying
only the highest quality materials, components, accouterments and designate only
time-proven tailoring of the highest standard. Make note that some methods and
materials have been judged inferior and unacceptable and are so noted herein.
These standards are so stated to insure a garment having a functional lifetime
retention period of at least 8 to 10 years, with normal care and maintenance being
exercised.
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A. WOOLEN MATERIALS: Mill and Mill-Weight are listed in the Uniform Specifications
with required shades. When specified, this refers to Premium Quality 100% all wool
fine wale whipcord:
1. Having been specially treated with the exclusive double dyeing process using
CHROME BOTTOM DYES, applied in the most effective manner known,
insuring color consistency in lot after lot.
2. London cold-water sponged and live steam shrunk, meeting United States
Standard Shrinkage Specifications of not more than 1%.
3. Treated with water-repellent finish by the immersion method, thus imparting
water repellency by yielding to not less than a 100-spray rating, and insuring
additional resistance to wear by abrasion. Spraying treatment not acceptable.
4. Treated with nationally known and recognized process insuring COMPLETE
GUARANTEE against moth or silverfish damage. This process must be applied
by the immersion method and no spray-on treatments will be acceptable.
B. DACRON-WOOL MATERIALS: Mill, Mill-Weight and specific shades are found in
the Uniform Specifications. This material, when specified, refers to material
containing 55% Dacron Polyester and 45% Wool. As with all woolen materials, this
will be first quality with no flaws or imperfections allowed. This material must be
finished with S.E.T. or Zepel scientifically engineered Crease Retention and Stain
Resistant treatments, thus protecting the material against both oil and water-based
stains, as well as assuring the best possible crease retention. The material is to be
permanently moth-proofed and guaranteed in the same manner as the all-wool
material above. Water repellency to be insured by proper treatment.
C. POLYESTER MATERIALS: Specific shades are found in the Uniform
Specifications and as with all-wool and dacron wool materials, will be first quality
with no flaws or imperfections. The material is, by its nature, a water and stain
repellent fabric, thus eliminating the need for a special treatment. Because there is
no wool content, moth-proofing this fabric is not necessary.
IMPORTANT: ALL BIDDERS are to submit, along with their bids, a certificate
stating that the fabrics used in the manufacture of the uniforms will be exact
materials called for in the specifications and will be FIRST QUALITY. This
certificate must be signed by an official of the Company. BIDDERS NOT
FURNISHING THIS CERTIFICATE WILL BE DISQUALIFIED. NO FABRIC
DEVIATIONS ACCEPTABLE.
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DEVIATION FORM
NOTE: The Buyer will not accept the general statement:
"ALL UNIFORMS WILL BE CONSTRUCTED USING OUR
STANDARD MANUFACTURING PROCEDURES WHICH ARE
EQUAL TO, IF NOT BETTER THAN THOSE CALLED FOR IN THE
SPECIFICATIONS."
Any, and all, deviations in construction MUST be documented below. Any bid
submitted without the detailed deviation documentation will be rejected.
Does your uniform deviate from attached specifications?

YES NO
If yes, indicate below any and all deviations from the specifications:
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AUTHORIZED SIGNATURE
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NON-COLLUSIVE BIDDING CERTIFICATION
By submission of this bid (proposal), the bidder certifies that:
A. This bid (proposal) has been independently calculated and determined without
collusion with any other bidder or competitor.
B. This bid (proposal) has not been and will not be knowingly disclosed prior to the
opening of the bids (proposals) for this project to any other bidder, competitor or
potential competitor.
C. No attempt has been made nor will be made to induce any other person,
partnership or corporation to submit or not submit a bid (proposal).
D. The person signing this bid (proposal) certifies that they are fully informed
regarding the accuracy of the statements contained in this certification, under
penalties applicable to the bidder and the person signing on behalf of the bidder.
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COMPANY SUBMITTING BID
_________________________________
AUTHORIZED SIGNATURE
_________________________________
TITLE
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