Public Art Master Plan
REQUEST FOR PROPOSAL
PLANNING CONSULTANT SERVICES
DEVELOPMENT OF A PUBLIC ARTS MASTER PLAN
FOR THE CITY OF ROELAND PARK
JANUARY 3, 2025
GENERAL PROJECT DESCRIPTION
The City of Roeland Park, Kansas is seeking proposals from qualified consultants with specific experience in public art master planning for the purpose of developing the first Public Arts Master Plan for the City of Roeland Park. The selected consultant will work in conjunction with City staff and Roeland Park’s Art Advisory Committee to gather and utilize broad public involvement in the creation of the Roeland Park Public Arts Master Plan.
Proposals should include information demonstrating experience in public arts planning and community outreach, as well as the information requested in this RFP. The goals of the Public Arts Master Plan are to assist the City and the Arts Advisory Committee in establishing an approach to public art, to develop guidance for the City's Public Art Program, to identify key locations for public art placement through Roeland Park, and to set priorities for public art with the City. The Public Arts Master Plan should identify a unified community vision, establish a plan for potential selections and placement of public art throughout the community, and strive to educate the public about the role public art plays in the community. The Public Arts Master Plan will provide direction to the City and the Arts Advisory Committee on the planning and processes necessary to develop, administer and maintain a Public Art Program.
BACKGROUND
Roeland Park was incorporated on July 2, 1951. A cozy community of 1.6 square miles, Roeland Park is home to 6,871 residents per the 2020 US Census. The City has one large apartment complex and 2,852 single family homes, most of which are modest single-story bungalows. A second apartment dwelling with 285 Class A units will be under construction starting in 2025. The northeast portion of Johnson County has seen a trend in recent years of tear-down and rebuilds as each community is landlocked and built out. This trend has impacted neighboring cities of Westwood, Fairway and Prairie Village significantly. This type of redevelopment has been expanding to Roeland Park, albeit at a much slower rate. Several of the City's modest homes have been leveled and replaced with much larger single-family homes.
Overall, the eastern-most suburbs of Johnson County in Kansas have become a popular location for all ages. The median age of a Roeland Park resident is 33.4 and many young families move here to purchase their first home, they often stay because the sense of community, proximity to downtown Kansas City, and the affordability.
Please review the City’s
Comprehensive Plan
, and the
Strategic Plan
for more information about the City’s future planning efforts and priorities.
The City is seeking to develop its first public art master plan to help guide the work of the Arts Advisory Committee. The Arts Advisory Committee is a group of volunteer residents who work to select and place public art throughout the community, connect with local and regional artists to have installations at the George R Schlegel Gallery, and promote the work of local and emerging artists. The Committee is also responsible for managing public art maintenance and scheduling cleaning and repairs of artwork.
SCOPE OF WORK
The final Public Arts Master Plan shall include, but is not limited to, the following key elements:
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Establish a vision, values, and goals for the Public Arts Master Plan;
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Provide recommendations for site placement of permanent and temporary public art. This includes reviewing and becoming familiar with existing policies, local codes and planned future developments;
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Identify clear goals and action strategies that include both short-term and long-term priorities, estimated budget and costs, and clear implementation dates;
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Outreach to and engagement of the Roeland Park community, including a diverse range of stakeholders;
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Provide a thorough inventory and assessment of the City's cultural assets and opportunities;
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Recommended public art guidelines, policies, and processes;
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Recommended policies and programs related to the implementation of the mission, vision, and goals for the Public Arts Master Plan, including temporary and permanent physical art grants, cultural art grants, and other programs;
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Establish standards for maintenance, upkeep and replacement.
The following item can be included as an add alternative in the bid:
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Identification of potential funding models for public art
SCHEDULE/DELIVERABLES
Final deliverables and schedule may be negotiated with the successful firm; however, it is anticipated that the final delivery of all work products will be completed by October 1, 2025. The final product will be presented to City Council and the Arts Advisory Committee.
PROPOSAL REQUIREMENTS
The City looks to the Consultant Team to present a high-quality scope of work and cost-effective fee proposal. The amount budgeted for this project cannot exceed $30,000. Each proposal shall include the following in order:
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Firm Description: Provide a brief description of the firm including firm size and areas of specialization, location of corporate headquarters, and location of office proposed to handle this project.
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Project Team: Provide names, resumes, and office locations of key staff assigned to this project. Each team member's education and qualifications shall be listed. Clearly identify the project manager. Resumes are not included in the overall page count and should be included in the Appendix.
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Project Understanding: Provide a statement summarizing how the consultant and/or project team is particularly qualified for this project.
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Scope of Services: Describe the consultant's approach and technical plan for accomplishing the work listed herein.
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Project Schedule: The consultant shall provide a schedule, itemized by task, for completing the scope of work.
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Project Budget: The consultant shall provide a proposed budget itemized by task and total project cost stated as a firm fixed fee. Labor and direct costs should be identified by task. Hourly rates for project staff shall also be provided.
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Comparable Projects: Provide a description of at least three (3) related projects and the roles of each key staff member in each project.
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References: Three (3) references, including current contact name and phone number for similar projects. References are not included in the page count and should be included in the Appendix.
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Appendix A: (Not included in the page count) Proof of ability to comply with and maintain the insurance limits included as Exhibit A for the duration of the project.
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Appendix B: (Not included in page count.) Acceptance of or requested changes to the Standard Professional Services Agreement included as Exhibit B.
PROPOSAL FORMAT/DEADLINE
Submit one digital copy of the proposal and four printed copies containing the required information discussed above.
The deadline for submitting a proposal is 1:00 p.m. CST, February 7, 2025.
Proposals become the property of the City. Proposals shall be submitted to:
Kelley Nielsen
City Clerk
4600 W. 51
st
Street
Roeland Park, KS 66205
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REVIEW OF PROPOSALS
The City will review and evaluate all proposals based on the following criteria:
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Demonstrated responsiveness, approach, and methodology of the proposal.
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Demonstrated capacity of the project team to complete the proposal as submitted.
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Familiarity with Roeland Park and Johnson County, Kansas.
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Proposed schedule for project management and completion.
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Reasonable and competitive cost of the proposal.
SELECTION OF CONSULTANT
Upon completion of the review period, the City may notify the consultant(s) whose proposal will be considered for further evaluation and consideration. All consultants so notified may be asked to make presentations in an interview. The successful consultant will be selected in accordance with City procurement policies based on qualifications and anticipated costs. The final scope and fee will be negotiated with the selected firm upon notice of selection. If the proposed firm and the City cannot negotiate an acceptable scope and cost, the second firm will be contacted and will enter into negotiations. Once the final scope and fees are accepted by both parties, the successful consultant will enter into a Professional Services Agreement with the City and provide the City with all required documents including a Kansas Tax Clearance letter.
The City reserves the right to reject any and all proposals at its discretion, and to waive any irregularity.
TENTATIVE SCHEDULE
The following is the City's tentative schedule for the selection of a consultant:
Friday, January 3, 2025 — RFP Release Date
Monday, January 27, 2025— Deadlines for Submittal of Questions at 1 p.m.
Wednesday, January 29, 2025 — Responses to questions posted on the City’s website
Friday, February 7, 2025 at noon - RFP Response Submittals Due to City
February 7 -14, 2025 — Selection Committee Review
February 17, 2025 — Notification of Finalists
February 24 -28, 2025 — Finalist Interviews
March 17, 2025 — Anticipated Award of Professional Services Agreement
Questions pertaining to this RFP shall be in writing and directed to Jennifer Jones-Lacy at
For security reasons, you must enable JavaScript to view this E-mail address.. The deadline for questions is 1:00 p.m. CST, January 27, 2025.
