Wastewater Collection System SCADA RFQ
| Location: | Nevada |
|---|---|
| Posted: | Mar 4, 2026 |
| Due: | Apr 3, 2026 |
| Agency: | Fernley city |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Wastewater Collection System SCADA RFQ
|
| Category: | Requests for Qualifications |
| Status: | Open |
|
Attachment Preview
CITY OF FERNLEY
Water Treatment
Utilities Department
Wate Distribution
Wastewater
Request for Qualifications (RFQ) Storm Drain
Wastewater Treatment Plant (WWTP) SCADA System – Collection System
I. INTRODUCTION
The City of Fernley (City) is soliciting Statements of Qualifications (SOQs) from qualified consulting
firms to provide professional SCADA engineering, integration, and construction support services for
the City’s Wastewater Treatment Plant (WWTP) Supervisory Control and Data Acquisition (SCADA)
system. This RFQ focuses specifically on all wastewater‑related SCADA components located outside
the WWTP, including remote lift stations, NE tank, and others.
The intent of this RFQ is to identify a qualified consultant with demonstrated experience in municipal
wastewater SCADA systems to assist the City with system assessment, architecture development,
implementation planning, procurement support, and construction‑phase services.
II. PROJECT BACKGROUND
The City’s wastewater system includes multiple lift stations that rely on aging and outdated SCADA
equipment and configurations. Much of the existing infrastructure has exceeded its intended service
life and no longer meets current operational, cybersecurity, or reliability standards, limiting system
performance and long-term scalability. To address these issues, the City seeks to modernize and
standardize its SCADA framework to provide a secure, reliable, and scalable system that integrates all
off-plant wastewater assets. This updated system must be compatible with the existing WWTP SCADA
system and fully compatible with a new SCADA system planned for implementation at the WWTP in the
near future.
This project will establish consistent SCADA standards, address existing operational deficiencies,
improve overall system reliability, and provide a clear implementation plan that defines how the City
will deploy the SCADA system in the near term and will allow it to expand in the future without rework
or major disruption.
III. TIMELINE
Key Event
Date
RFQ Release Date
March 4, 2026
Pre-Proposal Meeting (Non-Mandatory) March 10, 2026
Deadline to Submit Written Questions
March 13, 2026
(5:00 PM)
Question Response Deadline
March 20, 2026
Proposal Submission Deadline
April 3, 2026
(5:00 PM)
Proposal Evaluation Period
April 7 – April 10
Interviews (if conducted)
Week of April 20,
2026
Consultant Selection/Notice of Intent March 23, 2026
Contract Negotiation
Week of April 27,
2026
Council Meeting (Contract Approval) First June Agenda
Anticipated Contract Award
Week of First June
Agenda + 1 day
IV. SCOPE OF WORK
The selected consultant will be expected to perform services generally consistent with the following
preliminary scope of work. The tasks identified below describe the specific tasks to be performed by
the Consultant. However, the Consultant is expected to exercise professional judgment in identifying
any additional tasks necessary to successfully complete the project. If the Consultant believes the
project can be enhanced by adding, modifying, or removing specific tasks, such recommendations
should be clearly identified in the proposal. This scope may be refined during contract negotiations.
1. Project Management: This task includes overall project coordination, schedule management,
progress reporting, and invoicing. The consultant shall organize and facilitate a project kick-off
meeting to confirm project goals, roles, communication protocols, and coordination with City
staff and stakeholders. Regular progress meetings (monthly or as needed) will be conducted to
review project status, address issues, and ensure alignment with the City’s objectives.
Deliverables include:
o Kick-off meeting agenda and meeting minutes
o Agendas and minutes for progress meetings
o Monthly progress reports summarizing completed tasks, upcoming work, risks, and
schedule status
o Monthly invoices clearly identifying work performed, consistent with City invoicing
requirements
2. Stakeholder Coordination and Agency Support: This task involves coordinating with City
Utilities, IT, operations personnel, and other relevant internal stakeholders to ensure SCADA
system requirements align with operational needs. The consultant may be asked to attend
internal coordination meetings and provide technical input for City management or City
Council updates as requested.
Deliverables include:
o Meeting summaries and coordination notes
o Presentation materials or technical summaries as requested by the City
3. Existing SCADA System Assessment and Inventory: This task includes a comprehensive
inventory and evaluation of all existing SCADA components located outside of the Wastewater
Treatment Plant, including lift stations, pump stations, remote monitoring sites, and
associated communications infrastructure. The consultant shall evaluate existing PLCs, RTUs,
instrumentation, communications methods, power supply, alarm functionality, and system
reliability.
The consultant shall document system deficiencies, compatibility issues, operational risks,
and cybersecurity considerations.
Deliverables include:
o A report to include the inventory of existing SCADA assets
o Assessment of current system performance and limitations
o Technical memorandum summarizing findings, risks, and gaps
4. SCADA System Architecture and Standards Development: This task includes the
development of standardized SCADA architecture for off-plant wastewater facilities. The
consultant shall define recommended hardware, software, communications methods, alarm
standards, data management practices, cybersecurity requirements, and user access
controls. The architecture shall be scalable and, where appropriate, compatible with the City’s
existing WWTP SCADA environment.
Deliverables include:
o SCADA architecture drawings and diagrams
o Recommended standards and specifications
o Cybersecurity and access control framework
5. Alternatives Development and Evaluation: This task includes the development and
evaluation of SCADA system alternatives to address identified deficiencies. Alternatives may
include different communications strategies, hardware configurations, phasing approaches,
and levels of redundancy. Each alternative shall be evaluated based on reliability, cost,
scalability, cybersecurity, and operational impacts.
Deliverables include:
o Alternatives analysis summary
o Conceptual system layouts and diagrams
o Preliminary cost estimates for each alternative
o Recommendation of a preferred alternative
6. Implementation Plan and Phasing Strategy (optional): This task includes the development of
a phased implementation plan for the recommended SCADA improvements. The plan shall
prioritize critical facilities, minimize operational disruptions, and allow for incremental system
upgrades.
Deliverables include:
o Phased implementation schedule
o Planning-level construction cost estimates
o Identification of short-term and long-term improvements
7. Inspection, Testing, and System Acceptance Support: The consultant shall provide
construction observation or inspection support, as requested by the City, to verify SCADA
installations comply with approved plans and specifications. The consultant shall support
system testing, commissioning, alarm verification, and final acceptance.
Deliverables include:
o Inspection or observation reports (if required)
o System testing and commissioning support documentation
o Final acceptance support
8. Final Documentation, Training, and Reporting: The consultant shall prepare final project
documentation summarizing the SCADA system configuration, O&M needs, standards,
implementation approach, and recommendations for future expansion. All deliverables shall
undergo QA/QC review prior to final submission.
Deliverables include:
o Final SCADA master plan and implementation documentation
o Record documentation as applicable
o Final project summary report
o Final Stamped Plans and Technical Specifications
OTHER OPTIONAL SERVICES
9. Bid and Procurement Support: The consultant shall assist the City with the preparation of bid
or procurement documents, including technical specifications, drawings, scope language, and
evaluation criteria. The consultant shall provide support during the bidding process, respond to
technical questions, and assist the City in evaluating and selecting the contractor or system
integrator.
Deliverables include:
o bid documents preparation and advertisement
o Responses to bidder questions
o Technical evaluation support and recommendation of award
10. Construction Project Management Support: This task includes construction-phase support
services, including coordination with the selected contractor or system integrator, review of
submittals, responses to RFIs, participation in progress meetings, schedule coordination, and
support with change management as needed.
Deliverables include:
o Submittal and RFI review comments
o Progress meeting participation and summaries
o Construction support documentation
o Construction sequencing, testing, commissioning, acceptance and closeout
documentation
V. CONSULTANT QUALIFICATIONS
Firms submitting SOQs should demonstrate the following minimum qualifications:
• Experience with municipal wastewater SCADA systems
• Experience integrating remote facilities (lift stations, pump stations, monitoring sites)
• Knowledge of SCADA cybersecurity best practices
• Experience providing bid support and construction‑phase services
• Familiarity with Nevada municipal infrastructure and regulatory environment
VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS
SOQs shall include, at a minimum, the following:
A. Cover Letter
B. Consultant Mandatory Qualifications and Experience
C. Relevant Project Experience (minimum of five similar projects)
D. Proposed Project Team and Key Personnel
E. Approach and Methodology for completing the project
F. References (minimum of five)
G. Experience with Procurement and Construction Support
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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