SECURITY CAMERA/VIDEO SURVEILLANCE SYSTEMS

Location:	Florida
Posted:	May 18, 2026
Due:	May 28, 2026
Agency:	Miami-Dade County Public Schools
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment 63 - Alarm, Signal, and Detection Systems 67 - Photographic Equipment N - Installation of Equipment
Solicitation No:	ITB-25-031-MF
Publication URL:	To access bid details, please log in.

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INVITATION TO BID The School Board of Miami-Dade County, Florida

PROCUREMENT MANAGEMENT SERVICES

1450 NE 2nd Avenue, Ste. 650, Miami, Florida 33132

305-995-4288

Bidder Qualification Form

(ITB)

DUE DATE: Bids due on or before Tuesday, May 19, 2026 at ITB NO.:

RELEASE DATE:

PURCHASING AGENT:

1:00 p.m. Eastern Time (ET) via Euna OpenBids (formerly

DemandStar).

ITB-25-031-MF April 22,2026

Margret Fley, Buyer F

PH: 305-995-2339

Fley.m@dadeschools.net

*PLEASE REFER TO ATTACHMENT 14 FOR

BID TITLE:

BID OPENING INFORMATION*

Check Addenda for any revised opening dates before submitting your SECURITY CAMERA/VIDEO SURVEILLANCE SYSTEMS –

bid. Bid(s) received after the date and time stated above shall not FURNISH AND INSTALL

be considered for award. Hard copy, faxed and/or emailed bids are

not allowed and will not be considered for award.

SECTION 1 - BIDDER ACKNOWLEDGEMENT

THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND

SUBMITTED WITH THE BID. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE BID, WILL RESULT IN BID BEING CONSIDERED NON-RESPONSIVE.

Bidder’s Name and state “Doing Business As”, where applicable:

“REMIT TO” ADDRESS FOR PAYMENT: If payment(s) is/are to be mailed

to address other than as stated on left, please complete section below.

Check this box if address is the same as stated on the left.

Address:

P.O. Box:

City:

State:

Zip Code:

State:

Zip Code:

Telephone Number:

Sales Contact:

Sales E-Mail Address:

E-mail Address to Send Purchase Orders:

Federal Tax Identification Number:

A. I hereby certify that I am submitting the following information as my firm's (Bidder) bid

and I am authorized by Bidder to do so. Bidder agrees to complete an unconditional

acceptance of the contents of all pages in this Invitation to Bid (ITB), and all

appendices and the contents of any Addenda released hereto; Bidder agrees to be

bound to any and all specifications, terms and conditions contained in the ITB, and

any released Addenda and understand that the following are requirements of this ITB

and failure to comply will result in disqualification of bid submitted; Bidder has not

divulged, discussed, or compared the bid with other Bidders and has not colluded with

any other Bidder or party to any other bid.

________________________________________________________________

Signature of Authorized Representative (Manual)

B. I certify that this bid is made without prior understanding, agreement, or connection

with any corporation, firm, or person submitting a bid for the same materials, supplies,

or equipment, and is in all respects fair and without collusion or fraud. I agree to abide

by all conditions of this bid; and I certify that I am authorized to sign this bid for the

bidder.

________________________________________________________________

Name of Authorized Representative (Typed or Printed)

C. I certify that my Bidder satisfies all necessary legal requirements as an entity to do

business with The School Board of Miami-Dade County, Florida.

D. I certify agreement with the School Board of Miami-Dade County Business Code of

Ethics and agree to comply with this Code and all applicable School Board contracting

and procurement policies and procedures.

________________________________________________________________

Title of Authorized Representative

E. I certify that neither I, my company, its principals, or any wholly owned subsidiary are

currently debarred or in default of any bid, purchase order, or contract with the School

Board or any other private or governmental entity.

F. I agree that this bid cannot be withdrawn within 90 days from date due.

________________________________________________________________

E-Mail Address of Authorized Representative

Revised March 2026

ITB-25-031-MF

SECTIONS

SECTION 2 - TABLE OF CONTENTS

1 Bidder Acknowledgement…………………………………………… 1

2 Table of Contents………………………………………….…………. 2

3 Calendar………………………………………………….….….….…. 3

4 Instructions to Bidders………………………………………………... 4

5 Special Conditions……………………………………………….….… 14

6 Scope of Work…………………………………………………………. 19

7 Bid Summary Excel Spreadsheet……………………………………. 37

8 Forms and Attachments……………………………………….….…… 38

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5

Attachment 6

Attachment 7

Attachment 8

Attachment 9

Attachment 10

Attachment 11

Attachment 12

Attachment 13

Attachment 14

Attachment 15

Attachment 16

Attachment 17

Attachment 18

Attachment 19

Cover Page

Statement of “No Bid”

Acknowledgement of Amendments

Conflict of Interest

Debarment (must be notarized)

Instructions

Bidder’s Preference (must be notarized)

Drug-Free Workplace (must be notarized)

Local Business Affidavit of Eligibility (must be notarized)

Anti-Collusion Statement

Bidder Experience

Submitted Bid Document Verification Form

Florida Statutes on Public Entity Crimes (must be notarized)

Bid Opening Instructions

Registration Instructions for Euna OpenBids (formerly

DemandStar)

Statement of Intent to Perform as a Certified Subcontractor/

Subconsultant

Certification of Compliance 6465 – Commercial Anti-

Discrimination in Business Operations and Practices (must be

notarized)

Foreign Country of Concern Attestation (PUR 1355)

Vendor Affidavit Regarding the Use of Coercion for Labor and

Services

Revised March 2026

ITB-25-031-MF

SECTION 3 - CALENDAR

ITB Release Date

Pre-Bid Conference*

Pre-Bid Conference Location

Deadline for Questions

Bid Due Date/Time

Virtual Bid Opening Meeting:

Bid Opening Location

Projected Board Approval of Contract

Contact Person for this ITB:

Email Address:

Telephone:

Fax:

Wednesday, April 22, 2026

Thursday, April 30, 2026 at 10:00AM

Via Google Meet at:

https://meet.google.com/vcs-xxra-dgq

Or dial: +1 234-575-2768

PIN: 537 016 344#

Thursday, April 30, 2026, at 5:00 p.m. ET

Tuesday, May 19, 2026, at 1:00 p.m. ET

Tuesday, May 19, 2026, at 2:00 p.m. ET

Via Google Meet at:

Meeting ID

meet.google.com/waw-ugae-vid

Phone Numbers

(US)+1 319-449-

2716

PIN: 479 372 469#

(See instructions on Attachment 14)

June/July 2026

Margret Fley

fley.m@dadeschools.net

(305) 995-2339

(305) 995-2307

*Pre-Bid Conference attendance is not required. In compliance with Florida Statutes, Chapter 119, commonly known as the

Florida Sunshine law this meeting will be recorded in its entirety.

Revised March 2026

ITB-25-031-MF

SECTION 4 - INSTRUCTIONS TO BIDDERS

Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/

CONE OF SILENCE

The School Board of Miami-Dade County, Florida (“Board”) enacts a Cone of Silence

from issuance of a solicitation and shall terminate at the time when the agenda is

published for the upcoming School Board meeting, wherein the Superintendent: (1)

recommends an award or approves a contract; (2) rejects all bids or responses; or (3)

takes any other action that ends the solicitation and review process.. All provisions of

School Board Policy 6325 apply.

"Cone of silence" means a prohibition on any communication regarding a

particular Request for Proposals (RFP), bid, invitation to bid, or other

competitive solicitation between:

1. any person who seeks an award, including a potential vendor or

vendor’s representative, an employee, partner, director, or officer

of a potential vendor, or consultant, lobbyist, or actual or potential

subcontractor or sub-consultant of a vendor, or any other individual

acting through or on behalf of any person seeking an award; and

2. any School Board member or the member’s staff, the

Superintendent, deputy superintendent and their respective

support staff, or any person appointed by the Board to evaluate or

recommend selection in the competitive procurement process.

A cone of silence shall be applicable to each RFP, bid, invitation to bid,

or other competitive solicitation during the solicitation, review, and

proposed Board action of bid proposals as appropriate. At the time of

issuance of the solicitation, the Superintendent shall provide public notice

of the cone of silence and written notice, including electronic

communication, to the Board, District staff and any other person involved

in the review, evaluation, recommendation, approval, rejection, or award

of the responses as appropriate. The Superintendent shall include in any

advertisement and public solicitation for goods and services a statement

disclosing the requirements of this section.

For unsolicited public-private partnership proposals, the cone of silence

shall be in accordance with Policy 6327, Public-Private Partnerships and

Unsolicited Proposals, Competitive Solicitations, and Direct Negotiations

Regarding Board-Owned Property and Resources.

II.

The cone of silence shall terminate at the time when the agenda is

published for the upcoming School Board meeting, wherein the

Superintendent:

1. Recommends an award or approves a contract;

2. Rejects all bids or responses; or

3. Takes any other action that ends the solicitation and review

process.

PREPARATION OF BIDS

A. BIDDER QUALIFICATION FORM qualifies the Bidder and the bid

and must be completed and submitted as page 1 of the bid.

1. PERFORMANCE SECURITY shall not be submitted with the

bid. The form of performance security the Bidder will submit

when required to do so, must be furnished and shall be made to

The School Board of Miami-Dade County, Florida.

2. BIDDER CERTIFICATION AND IDENTIFICATION: Bid must

contain an original manual signature from an authorized

representative. An unsigned bid will be considered non-

responsive.

B. INSTRUCTIONS TO BIDDERS: Defines conditions of the bid.

1. ORDER OF PRECEDENCE: Any inconsistency in this bid shall

be resolved by giving precedence in the following order:

A. Specifications

B. Special Conditions

C. Instructions to Bidders

C. BID PROPOSAL FORM: Defines requirement of items to be

purchased and must be completed and submitted. The Bidder

should indicate his/her name in the appropriate space on each

page.

1. ITEM SPECIFICATIONS: Describes technical, performance,

and packaging requirements for every bid line item. Specifying

a certain brand, make or manufacturer is to denote the quality,

type, and standard of the article desired. Articles offered must

be new merchandise only, of equal or superior grade. On blank

lines provided, the Bidder is requested to insert the brand name,

manufacturer’s number and other information necessary to

sufficiently identify article offered. Failure to do so may prevent

consideration of the item. Also, refer to paragraph X. Packaging.

2. PRICES are requested in units of quantity specified in the bid

specifications. In case of a discrepancy in computing the total

amount of bid, UNIT PRICE quoted will govern. All prices bid

shall include delivery F.O.B. destination, freight prepaid (Bidder

pays and freight charges. Bidder own goods in transit and files

any claims) and shall include all cartage, drayage, packing, etc.,

delivered to and unloaded at the receiving station at the site

designated in bid and there received by the designated agent of

the Board.

3. TAXES: The Board does not pay Federal Excise and State

taxes on direct purchases of tangible personal property. The

applicable tax exemption number is shown on the purchase

order. This exemption does not apply to purchases of tangible

personal property made by Bidder who use the tangible

personal property in the performance of contracts for the

improvement of Board-owned real property as defined in

Chapter 192 of the Florida Statutes.

SUBMITTING OF BIDS

A. Bids must be submitted on forms furnished by the Board, in

compliance with the bid submission requirements set forth under

Section 5.4. Bid submissions must be clearly marked with bid

number, bid title and bid opening date.

B. ERASURES OR CORRECTIONS: When filling out the bid proposal

form, Bidders are required to complete bid proposal in ink.

1. Use of pencil is prohibited.

2. All changes must be crossed out and initialed in ink.

Those bids for individual items that do not comply with items 1 and

2 above will be considered non-responsive for that item(s).

C. PLACE, DATE AND HOUR: Electronic submission ONLY, in

accordance with the bid submittal requirements set forth under

Section 5.4 and Attachment 14. Bids received after the date and

hour specified in the BIDDER QUALIFICATION FORM will not be

considered.

D. PUBLIC ENTITY CRIMES: Section 287.133(2)(a) Florida Statute,

as currently enacted or as amended from time to time, states that

a person or affiliate who has been placed on the convicted vendor

list following a conviction for a public entity crime may not submit a

bid on a contract to provide any goods or services to a public entity,

may not submit a bid on a contract with a public entity for the

construction or repair of a public building or public work, may not

submit bids on leases of real property to a public entity, may not be

awarded or perform work as a contractor, supplier, subcontractor,

Revised March 2026

ITB-25-031-MF

or consultant under a contract with any public entity, and may not

transact business with any public entity in excess of the threshold

amount provided in Section 287.017, for CATEGORY TWO

[currently $25,000] for a period of 36 months from the date of being

placed on the convicted vendor list.

IV.

E. SUBMITTING A “NO BID”: If not submitting a bid at this time,

return the form entitled statement of “No Bid”. Failure to respond,

either by submitting a bid or the statement of “No Bid” form for three

consecutive times, may result in the company being removed from

the School Board’s bid list.

F. AVAILABILITY OF BID INFORMATION: Immediately following

the public opening, bids may be read, upon request, and then

compiled in a tabular form, a copy of which will be available for

examination in Procurement Management Services.

G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF

SIGNATORY: Indicate type of business organization: For example,

Partnership, Limited Partnership, Limited Liability Company,

Corporation, etc. If a bid is submitted by a corporation, provide

documentation that the corporation is active and authorized to do

business in the State of Florida, and that its corporate status shall

remain active and unchanged at the time of award of bid. As to

other types of business organizations, please provide any and all

documentation relating thereto, including without limitation,

verification that the party signing this Bid is fully authorized and

empowered to do so on behalf of Bidder. In addition, set forth

name(s) and title of any and all parties who are authorized to

contract on behalf of Bidder. If Bidder is not registered to transact

business in the State of Florida, Bidder must provide a copy of

Bidder’s current registration in their state of incorporation/

organization, along with the applicable exemption to this

requirement as set forth in Section 607.1501, Florida Statutes.

H. MISSING INFORMATION. Respondents who do not meet all the

documentation requirements for the ITB may be contacted to

submit the missing information within 2 business days. If the

District requests missing documentation and does not receive the

documents within the stated deadline, incomplete or noncompliant

bids may be disqualified.

III.

CANCELLATION OF BIDS OR REQUEST FOR PROPOSALS

An invitation for bids may be canceled, in whole or in part, as may be

specified in the solicitation, when it is in the best interest of the Board.

The reasons shall be made a part of the master bid file.

A. Prior to opening, a solicitation may be canceled in whole or in part,

prior to the date and hour specified in the Bidder Qualification Form

for receipt of bids, when the Chief Procurement Officer,

Procurement Management Services, determines in writing, that

such action is in the best interest of the Board for reasons including,

but not limited to:

1. The Board no longer requires the supplies, services, or

construction;

2. The Board no longer can reasonably expect to fund the

procurement;

3. A review of a valid protest filed by a Bidder as may be

determined by the administrative staff; or

4. Proposed amendments to the solicitation would be of such

magnitude that a new solicitation is desirable.

B. When a solicitation is canceled prior to opening, notice of

cancellation shall be posted on the Board’s website. Any bids or

proposals received for the canceled solicitation shall be returned to

the Bidder unopened.

The notice of cancellation shall:

1. Identify the solicitation;

2. Briefly explain the reason for cancellation; and

Revised March 2026

3. Where appropriate, explain that an opportunity will be given to

compete on any future re-solicitation for procurements of similar

supplies, services, or construction.

CHANGE OR WITHDRAWAL OF BIDS

A. PRIOR TO BID OPENING: Should the Bidder desire to change or

withdraw his/her bid, he/she shall do so in writing. This

communication is to be received by the District Director, of

Procurement Management, Room 650, Perla Tabares Hantman

School Board Administration Building, prior to date and hour of bid

opening. The Bidders name, the bid number, the bid title and the

date the bid is due must appear on the envelope.

B. AFTER BID OPENING: After bids are opened, they may not be

changed, nor withdrawn, for 90 days after the determined opening

date, unless otherwise specified on the “BIDDER QUALIFICATION

FORM.”

PROTESTS

A Bidder, who wishes to file a bid protest, must file such notice and follow

procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution.

Protest of Specifications

Any notice of protest of the specifications contained in an Invitation to Bid

(ITB) or Request for Proposal (RFP) or Invitation to Negotiate (ITN) shall

be filed accordance with Board Rule 6320, Bylaw 0133 and/or F.S.

120.57.

For a protest of the specifications contained in an Invitation to Bid (ITB)

or in a Request for Proposals (RFP) or Invitation to Negotiate (ITN), the

Notice of Protest shall be filed in writing within seventy-two (72) hours

after the posting of a solicitation. The Formal Written Protest shall be filed

within ten (10) calendar days after the date the notice of protest is filed.

Failure to file a Notice of Protest or failure to file a Formal Written Protest

shall constitute a waiver of proceedings under this rule. The Formal

Written Protest shall state with particularity the facts and law upon which

the protest is based. Saturdays, Sundays, and legal holidays shall be

excluded in the computation of the seventy-two (72) hour time period

provided by this paragraph.

Posting the Bond

The protesting party shall post a bond in a form consistent with F.A.C.

Rule 28-110.005(2). A notice of decision or intended decision shall

contain this statement: "Failure to file a protest within the time prescribed

in F.S. 120.57(3), or failure to post the bond or other security required by

law within the time allowed for filing a bond shall constitute a waiver of

proceeding under F.S. Chapter 120."

A. Bond: Commodities (Other than Lease of Space) and Contractual

Services (Including Professional Services and Insurance) –

Pursuant to F.S. 287.042(2)(c), any person who files an action

protesting a decision or intended decision pertaining to a

solicitation or contract award shall post with the Board, at the time

of filing the formal written protest, a bond secured by an acceptable

surety company in Florida, payable to The School Board of Miami-

Dade County, Florida, in an amount equal to one percent (1%) of

the Board’s estimate of the dollar value of the proposed contract.

1. The Board shall provide the estimated contract amount to the

protestor within seventy-two (72) hours (excluding Saturdays,

Sundays, and holidays when the Board administrative office is

closed) after the filing of the Notice of Protest. The estimated

contract amount is not subject to protest under this policy or F.S.

120.57(3). In lieu of a bond, the Board may accept a cashier’s

check or money order in the amount of the bond.

2. The bond shall be conditioned upon the payment of all costs and

charges which may be levied against the protestor in the

administrative hearing in which the action is brought and in any

subsequent appellate court proceeding.

ITB-25-031-MF

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Opening Date	Title	Prime category code	pre-bid conference & addenda	Status	Q&A
ITB-25-031-MF	5/28/2026	SECURITY CAMERA/VIDEO SURVEILLANCE SYSTEMS â€“ FURNISH AND INSTALL		P-B Conference (1) Addenda	Pending

SECURITY CAMERA/VIDEO SURVEILLANCE SYSTEMS - FURNISH AND INSTALL

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See also