H266--Biomed Test Equipment Annual Calibration

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SUBJECT*
Biomed Test Equipment Annual Calibration

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE*
80111
SOLICITATION NUMBER*
36C25926Q0376
RESPONSE DATE/TIME/ZONE
04-10-2026 1200 MOUNTAIN TIME, DENVER, USA
ARCHIVE
30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE*
H266
NAICS CODE*
811210
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
Network Contracting Office
NCO 19
6162 South Willow Drive, Suite 300
Greenwood Village CO 80111

POINT OF CONTACT*
Eric Ayers
Contract Specialist
eric.ayers@va.gov


PLACE OF PERFORMANCE
ADDRESS
George E. Wahlen VA Medical Center

Medical Maintenance

500 Foothill Drive

Salt Lake City UT
POSTAL CODE
80148
COUNTRY
USA

ADDITIONAL INFORMATION
AGENCY S URL

URL DESCRIPTION

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION
DESCRIPTION
STATEMENT OF WORK (SOW)
as of 3/31/2026
1. Contract Title:
Test, Measurement, and Diagnostic Equipment (TMDE) Calibration contract
2. Period of Performance:
Period of performance will be a BY + 4 OY contract
Base Year: 5/15/2026 to 5/14/2027
Option Year 1: 5/15/2027 to 5/14/2028
Option Year 2: 5/15/2028 to 5/14/2029
Option Year 3: 5/15/2030 to 5/14/2031
Option Year 4: 5/15/2031 to 5/14/2032
3. Background:
The George E. Wahlen VAMC needs this calibration contract to be put in place to ensure we comply with TJC requirements, ensuring our test equipment is certified and able to be used on medical devices to safely and accurately pass preventative maintenance inspections on equipment. Per TJC we cannot certify our own TMDE and need vendors with certified and calibrated equipment to ensure our devices are still accurate or make them accurate again.
4. Scope:
The contractor shall provide calibration services to the list of equipment found below in Table. All services shall be provided in accordance with the specifications, terms and conditions contained herein. NOTE: If/when equipment on this list is replaced by new equipment, the calibration process requirement for the old item will be assigned to the new equipment and the list updated.

Table A: Equipment models, EEs, serials, and locations that must be included in this agreement.
Mfg.
Model
Description
Asset
Serial #
Ideal
61-361
DMM
EE01430
228712
Bio-Tek
DPM-1
Pneumatic Transducer Tester
EE05125
504
Dynatech Nevada
453A
Electrosurgical Analyzer
EE09693
1603
Bio-Tek
MPS-1
Patient Simulator
EE09707
1031
Fluke Biomedical
ESA615
Safety Analyzer
EE111280
5541033
Fluke Biomedical
ESA620
ELECTRICAL SAFETY ANALYZER
EE111308
5521045
Fluke Biomedical
ESA620
ELECTRICAL SAFETY ANALYZER
EE111309
5520074
Fluke Biomedical
PROSIM 8
VITAL SIGNS SIMULATOR
EE111310
5562036
Fluke Biomedical
PROSIM 8
VITAL SIGNS SIMULATOR
EE111311
5563511
Fluke Biomedical
PROSIM 8
VITAL SIGNS SIMULATOR
EE111312
5562502
Fluke Biomedical
QA-ES III
ELECTROSURGICAL ANALYZER
EE111313
5567032
Fluke Biomedical
IDA-5/2 CHANNEL
INFUSION DEVICE ANALYZER - 2 CHANNEL
EE111314
5571054
Fluke Biomedical
IDA-5/2 CHANNEL
INFUSION DEVICE ANALYZER - 2 CHANNEL
EE111318
5571059
Fluke Biomedical
IDA-5/4 CHANNEL
INFUSION DEVICE ANALYZER - 4 CHANNEL
EE111432
5598076
Fluke Biomedical
IDA-5/4 CHANNEL
INFUSION DEVICE ANALYZER - 4 CHANNEL
EE111433
5598078
Fluke Biomedical
ESA620
ELECTRICAL SAFETY ANALYZER
EE111740
5571720
Fluke Biomedical
SPOT Light
SPO2 TESTER, PULSE OXIMETER ANALYZER
EE111769
5579084
Fluke Biomedical
SPOT Light
SPO2 TESTER, PULSE OXIMETER ANALYZER
EE111770
5578085
Fluke Biomedical
SPOT Light
SPO2 TESTER, PULSE OXIMETER ANALYZER
EE111771
5578090
Fluke Biomedical
SPOT Light
SPO2 TESTER, PULSE OXIMETER ANALYZER
EE111772
5578600
Fluke Biomedical
VT900A
FLUKE VT900A GAS FLOW ANALYZER
EE111821
5538015
Fluke Biomedical
VT900A
FLUKE VT900A GAS FLOW ANALYZER
EE111822
5564890
Fluke Biomedical
DPM4-2G
DIGITAL PRESSURE METER (HIGH PRESSURE)
EE111934
5626078
Fluke Biomedical
DPM4-2G
DIGITAL PRESSURE METER (HIGH PRESSURE)
EE111935
5643026
Fluke Biomedical
DPM4-2H
DIGITAL PRESSURE METER (LOW PRESSURE)
EE111936
5550067
Fluke Biomedical
DPM4-2H
DIGITAL PRESSURE METER (LOW PRESSURE)
EE111937
5642025
Dynatech Nevada
232D
Safety Analyzer
EE16171
5821
Fluke
87
DMM
EE16939
69070614
Fluke
87
DMM
EE16973
50200632
Fluke
87
DMM
EE16973
67890685
Bio-Tek
MPS-1
Patient Simulator
EE17172
86605
Fluke
87
DMM
EE17631
48951948
Fluke Biomedical
232D
Safety Analyzer
EE17811
6351
Dynatech Nevada
232D
Safety Analyzer
EE17830
6352
Dynatech Nevada
MedTester 5000
Safety Analyzer
EE18571
2183
Fluke
87
DMM
EE21245
63140577
Fluke
87
DMM
EE21246
63980053
Newport
HHCT-1
Calibrator/Thermometer
EE21278
T100413
Augustine Medical
221
Temperature Test Kit
EE21457
22100A00314
Pronk Technologies
OX-1
SpO2 Simulator
EE22352
Ox3918
Timeter
RT-200
Calibration Analyzer
EE22357
W113I
DNI Nevada
207B
Pressure Meter
EE30930
2527
DNI Nevada
207B
Digital Pressure Meter
EE36630
2524
Fluke Biomedical
MedTester 5000C
Safety Analyzer
EE43586
900005
BC Biomedical
DPM-2001
Pressure Meter
EE44890
73251279F
BC Biomedical
DPM-2001
Pressure Meter
EE44891
73251281F
Tektronix
TPS 2012
Oscilloscope
EE46245
C010992
Fluke Biomedical
SigmaPace 1000
External Pacemaker Analyzer
EE47015
9354037
Cole Parmer
8528-20
Thermometer
EE47156
590536
Fluke Biomedical
UW-5
Ultrasound Wattmeter
EE47173
50241
Ideal
61-360
DMM
EE47193
959065
Fluke
187
DMM
EE47253
76951496
Fluke Biomedical
MPS450
Patient Simulator
EE47610
945025
Fluke Biomedical
QA-ESII
Electrosurgical Analyzer
EE50975
100302
Dale
2000
LIM/GFI Tester
EE55008
1119034
Dale
2000
LIM/GFI Tester
EE55009
1119035
Pronk Technologies
OX-1
SpO2 Simulator
EE55010
Ox1731
Pronk Technologies
OX-1
SpO2 Simulator
EE55011
Ox2332
Pronk Technologies
SC-5
NIBP Simulator
EE55141
3095
BC Biomedical
DPM-2001
Pressure Meter
EE55425
73251812J
BC Biomedical
DPM-2001
Pressure Meter
EE55426
73251813J
Fluke
87-5
DMM
EE62574
19290105
Fluke Biomedical
ESA615
Safety Analyzer
EE68375
2477041
Dynatech Nevada
232D
Safety Analyzer
EE68380
5317
Fluke
87-5
DMM
EE70957
16210366
Fluke
376
Clamp Meter
EE70966
16641229
TSI
4074B
Low Flow Module
EE70967
40740912001
Meriam
M1
Manometer
EE70968
936000031
TSI
4082C
Low Flow Module
EE70969
40820932004
TSI
4071A
High Flow Module
EE70971
40710933002
Pronk Technologies
SL-8
SimSlim
EE71069
494
Pronk Technologies
SL-8
SimSlim
EE71070
316
Pronk Technologies
SC-5
NIBP Simulator
EE71071
3462
Pronk Technologies
SC-5
NIBP Simulator
EE71072
3480
Pronk Technologies
OX-1
SpO2 Simulator
EE71073
Ox1878
Pronk Technologies
OX-1
SpO2 Simulator
EE71074
Ox2911
Pronk Technologies
SC-5
NIBP Simulator
EE71075
2868
TSI
4081G
High Flow Module
EE71080
40810931004
Fluke
66
IR Thermometer
EE74308
9458-0511
Fluke
87-5
DMM
EE74821
13980164
Fluke Biomedical
190-502
SCOPEMETER
EE81435
36315601
Fluke Biomedical
ProSim 8
Vital Signs Simulator
EE81437
3658047
Pronk Technologies
OX-1
SpO2 Simulator
EE81526
Ox3919
Mesa Labs
90XL
Cond/pH/Press/Temp Meter
EE82621
9X008841
Fluke Biomedical
IMPULSE 7000DP
DEFIBRILLATOR ANALYZER
EE86459
4344058
Fluke
7010
Defibrillator Load
EE86460
4353002
Fluke Biomedical
IMPULSE 7010 Load
DEFIBRILLATOR ANALYZER LOAD
EE86460
4353002
Fluke Biomedical
SigmaPace 1000
External Pacemaker Analyzer
EE86461
4333030
BC Biomedical
DPM-2350
Pressure Meter
EE93129
73215175NNFC2068
BC Biomedical
DPM-2350
Pressure Meter
EE95415
73215175NNFC2117
Fluke
123
Scopemeter
Â
DM9510120
Fluke
187
DMM
Â
78980048
Fluke
287
DMM
Â
15160155
Dale
601
Safety Analyzer
Â
2122717
Dale
601
Safety Analyzer
Â
8974011
B&K Precision
710
Type K Thermometer
Â
114K16109
B&K Precision
710
Type K Thermometer
Â
114K16122
Hanson
895
Hanging Scale
Â
7895
Fluke
1503
Insulation Tester
Â
42530654WS
Fluke
1503
Insulation Tester
Â
42530655WS
Fluke Biomedical
07-487
Digital mAs Meter
Â
800396-108264
Fluke Biomedical
232D
Safety Analyzer
Â
9547015
Tenma
72-7270
Resistance Decade Box
Â
I419455
Fluke
80TK
Thermocouple Module
Â
062507KWS01
Fluke
80TK
Thermocouple Module
Â
36410042
Fluke
87-3
DMM
Â
71462604
Fluke
87-5
DMM
Â
13980160
Fluke
87-5
DMM
Â
88590217
BC Biomedical
DPM-2350
Pressure Meter
Â
73215175NNFC1225B
IET
HPRS-F-6-1
High Power Resistance Substitutor
Â
E1-18131509
Fluke Biomedical
MedTester 5000C
Safety Analyzer
Â
90422
Ohio Medical
P473030
Oxygen Analyzer
Â
MNXN00075
SenSym
PDM200M
Manometer
Â
J1340
Fluke
PV350
Pressure/Vacuum Module
Â
062807KWS06
Pronk Technologies
SC-5
NIBP Simulator
Â
3468
Pronk Technologies
SC-5
NIBP Simulator
Â
3467
Pronk Technologies
SL-8
SimSlim
Â
350
Fluke Biomedical
ESA609
FLUKE ELECTRICAL SAFETY ANALYZER
EE128961
6992105
Fluke Biomedical
ESA609
FLUKE ELECTRICAL SAFETY ANALYZER
EE128962
6992106
Fluke Biomedical
ESA609
FLUKE ELECTRICAL SAFETY ANALYZER
EE128963
6992107
Fluke Biomedical
ESA609
FLUKE ELECTRICAL SAFETY ANALYZER
EE128964
6920032
Fluke Biomedical
51-2
THERMOMETER/CALIBRATOR
EE128994
67750047MV
Fluke Biomedical
51-2
THERMOMETER/CALIBRATOR
EE128995
67750048MV

5. Specific Tasks:
5.1 Task 1 Calibration:
The vendor shall provide Calibration services within the month of June. This will include and required parts, system verification, alignment, and adjustments for the equipment listed in Table A. This is provided by the vendor at no additional customer cost than what is agreed upon in this contract.

5.1.1: Subtask 1 Inspection and Calibration specifications:
The vendor shall inspect and calibrate the Equipment listed in Table A in accordance with OEM policies and procedures for performing preventative maintenance in effect at the time the Services are performed.
6. Definitions/Acronyms:
Acceptance Signature - VAMC employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.
Authorization Signature - COR's signature; indicates COR accepts work status as stated in ESR.
Biomedical Engineering - Supervisor or COR designee
CM Corrective Maintenance. Maintenance tasks that are undertaken to identify, isolate and repair a fault to restore equipment, a machine or a system to an operational condition so it can perform its intended function. Services may include troubleshooting, disassembly, adjustment, repair, part replacement, realignment, and operational verification to manufacturers or VA s performance specifications, whichever is most rigorous.
CDRH - Center for Devices and Radiological Health
CO - Contracting Officer.
COR - Contracting Officer's Representative.
ESR - Vendor Engineering Service Report. Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.
FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VA Outpatient Clinic premises.
NFPA - National Fire Protection Association.
OEM - Original Equipment Manufacturer
TJC The Joint Commission
VAMC - Department of Veterans Affairs Medical Center
7. Performance Monitoring:
Performance monitoring will be conducted by the COR and subsequent necessary Biomed staff to certify that work was done in accordance with this contract. This work will be conducted via two ways.
Vendor will need to report to Biomed any time they come on site to check in. This may include obtaining appropriate contractor ID badges from Police. This ensures we are aware of you on site and performing work. For more information on this monitoring step see section 9.5 Reporting Requirements
Service Reports will be asked to be given by the vendor to list all work completed during the reporting period, as well as work scheduled for the upcoming period. This will ensure that timely progress is made by the vendor. Please see section 8.3 Service Report documentation.
8. Other Pertinent Information or Special Considerations:
Service Report Requirements:
The documentation must be provided in a timely manner. Documentation delivery is not to exceed 72 hours post service. This documentation will include equipment downtime and detailed descriptions of the preventative maintenance procedures performed, including replaced parts and prices required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards. In addition, each ESR must at a minimum document the following data legibly and in complete detail:
Name of Contractor
Name of FSE who performed services.
Contractor Service ESR Number/Log Number.
Date, Time (starting and ending), Hours-On-Site for service call.
VA Purchase Order Number(s) (if any) covering the call, if outside normal working hours.
Description of Problem Reported by COR/User.
Identification of Equipment to be serviced to include the following:
Equipment ID #;
or EE#/MX#/Nuvolo# from the bar-code, Manufacturer's Name, Device Name, Model#, Serial #, and any other Manufacturer's identification numbers.
Itemized Description of Service(s) Performed (including Costs associated with after normal working hour services), including Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.
Total Cost to be billed.
Signatures from the following:
FSE performing services described.
VA Employee who witnessed service described.
Equipment downtime calculated in accordance with Conformance Standards.
8.2 Service Manuals:
The VAMC shall not provide service manuals or service diagnostic software to the contractor for use in providing services under this contract. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request.
8.3 Reporting Requirements:
The contractor shall report to Biomedical Engineering to "check-in" upon arrival and prior to performance of work under this contract. This check-in is mandatory and can be accomplished in person or by phone contact. Prior to arrival please follow the below instructions:
VA SLC Campus Map which details the location of the patient parking garage and main medical center entrance.
On the scheduled service date please call 801-582-1565 x1005 when you re 30 minutes from the medical center.
Please park your vehicle in the patient parking garage on the bottom level.
Please re-call call 801-582-1565 x1005 once your vehicle is parked and -then proceed to the medical center lobby.
The intended Biomedical Staff member will meet you in the main lobby to check in and take you to the equipment to be serviced.
When the service(s) is/are completed, the FSE shall document the services rendered on a legible ESR(s). The FSE shall be required to check out with the Biomedical Engineering Department (location to be specified at time of contract award) and submit the ESR(s) to the COR. All ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature." If the COR is unavailable, a signed accepted copy of the ESR will be sent to the COR within 5 business days of work completion.
FAILURE TO COMPLY, EITHER IN WHOLE OR IN PART, WITH EITHER THE NOTIFICATION OR ESR REQUIREMENTS WILL BE DEEMED SIGNIFICANT NON-COMPLIANCE WITH THE CONTRACT AND MAY BE JUSTIFICATION FOR TERMINATION OF THE CONTRACT.
8.4 Condition of Equipment:
The contractor accepts responsibility for the equipment described in Section B, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.
Competency of Personnel Servicing Equipment:
Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.
"Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a formalized training program, for the equipment identified in Section B. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to preventive maintenance on equipment identified in Section B.
The FSE(s) shall be authorized by the contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VAMC. The CO may authenticate the training requirements, request copies of training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or the COR specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VAMC equipment.
8.6 Test Equipment:
Prior to commencement of work on this contract, the contractor shall make available if requested a copy of the current calibration certification of all test equipment that is to be used by the contractor in performing work under the contract. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard.

8.7 Identification, Parking, Smoking, Cellular Phone use and VA Regulations:
The contractor's FSE shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VAMC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

9. Risk Control:
9.1 Conformance Standards:
Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, TJC, NEC, OSHA, HIPAA, Federal and VA security specifications and requirements as applicable. The equipment should be maintained such that it meets or exceeds the performance specifications as established in the OEM s technical specifications. Additional performance specifications that exceed the OEM specifications shall be specified in writing by the VA.
9.2 Reporting Required Services Beyond the Contract Scope:
The Contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the CO and COR, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.
Compliance with OSHA Bloodborne Pathogens Standard:
The contractor shall comply with the Federal OSHA Bloodborne Pathogens Standard. The contractor shall:
Have methods by which all employees are educated as to risks associated with bloodborne pathogens.
Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.
Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.
Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract

10. Place of Performance:
NOTE: Work at the Government site shall not be conducted on Federal holidays or weekends, unless otherwise instructed by the Contracting Officer.
VA Salt Lake City Healthcare System
500 Foothill Drive
Salt Lake City, UT 84148

11. Delivery Schedule:
SOW Task#
Deliverable Title
Format
Number
Calendar Days After CO Start
6.1
Calibration Service Report
See section 9.3 for details needed but this can be vendor formatted document
One copy to Biomed see 9.2 for contact

One Copy to COR
AT TIME OF CALIBRATION (JUNE)

12. Security Requirements:
SERVICES: The C&A requirements do not apply, and a Security Accreditation Package is not required.
END OF SOW

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