WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS

Location:	Texas
Posted:	Jan 13, 2026
Due:	Jan 28, 2026
Agency:	City of Port Arthur
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	P26-010
Publication URL:	To access bid details, please log in.

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

January 12, 2026

REQUEST FOR PROPOSAL

WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS

DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central

Standard Time, Wednesday, January 14, 2026 (The clock located in the City Secretary’s office

will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday,

January 14, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals

will be opened in a manner to avoid public disclosure of contents; however, only the names of

proposers will be read aloud.

MARK ENVELOPE: P26-010

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and

USB of your RFP to:

CITY OF PORT ARTHUR

CITY SECRETARY

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Request for Proposal should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for

your convenience in submitting proposals for the enclosed referenced services for the City of Port

Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall

be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner

of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP

submittal arrives at the above location by specified deadline regardless of delivery method chosen

by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 24

REQUESTS FOR PROPOSALS

WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY

RESULT IN REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will

be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with

the enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 24

REQUEST FOR PROPOSALS

WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS

SCOPE OF WORK

The City of Port Arthur Water Utilities Department maintains about 800 miles of water main and

450 sewer lines ranging from 48” to 2” and needs over 10,000 tap services annually.

The City of Port Arthur is seeking a qualified contractor that provides on-demand responses to the

Request for Proposals (RFP) to furnish all labor/equipment to repair water/sewer leaks or install

water/sewer taps, pipes, manholes, and appurtenances for the City of Port Arthur Water Utility

department. This service consists of repair, maintenance, installation, and refurbishment of various

taps, pipes, valves, and manholes, within the City of Port Arthur operated by the Water Utilities

Department.

All materials for the repair (clamps, fittings, couplings, pipe, manhole, valve, etc.) will be made

available at the Service Center Warehouse, located at 111 H.O. Mills Blvd, Port Arthur, Texas.

The City is responsible for ordering and maintaining repair materials. The Contractor’s Supervisor

will be responsible for communicating the material needs of each job to the Utility Operation

Manager or designee before obtaining the items from the Warehouse. Items will be signed out and

accounted for by Warehouse Personnel, with the approval of the Utility Operation Manager or the

designee.

1. The work will be unscheduled, intermittent, and on an “as needed” basis. The contractor will be

expected to have personnel and equipment available for repairs when required.

2. Contractor shall maintain an emergency “on-call” number, or answering service to answer all

calls placed after normal working hours seven (7) days per week and during holidays. A response

for emergency repair will be within 2-hours.

3. Utility locates will be coordinated by the Contractor.

4. The Contractor is expected to perform all work competently and professionally. Any damage to

a City building or facility, either direct or indirect, resulting from the Contractor or his employees,

must be repaired fully and completely at the Contractor’s cost, including work, materials, and any

litigation fees that may be incurred to recover the cost of such damages not repaired in a

workmanlike manner.

5. The City will issue a work order and scope of work for each job. Each job shall be billed

separately including required replacement material invoices. Each invoice shall have detailed

hours worked and equipment used, which shall bear the City’s contract number and related work

order/Purchase Order (PO) number. No invoice will be paid without an authorized Work

Order/PO and Contract numbers identified on the invoice.

6. The contractor shall provide a written estimate of job cost and construction time prior to the

commencement of work.

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7. After the PO is issued to the contractor, the project should start within a week.

8. During the progress of the work, if it becomes evident that the actual cost of the job will exceed

the estimate by ten percent (10%) or more, the vendor shall immediately notify the originator of

the work, making them aware of the situation and request further instructions.

9. All travel costs are to be included in the hourly rate.

10. The City of Port Arthur or its authorized agent shall have the right to inspect the work at all

times and upon completion thereof. The Contractor may not assign all or part of this contract

without prior consent in writing by the City. An Insurance Certificate must also be provided prior

to the performance of work by any Subcontractor showing coverage either under the Contractor’s

policies or as separate policies held by the Subcontractor. The City, through its authorized agents,

shall have the right to refuse payment for work not performed to specifications if such work was

represented by the Contractor as completed and within compliance.

11. The contractor will only perform the work when called by an authorized City representative.

12. The City reserves the right to utilize any Contractor to repair any system component or

equipment and is not limited in any way to the sole use of this contract for repairs.

13. No minimum or maximum quantities of work are guaranteed.

Page 5 of 24

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-010
Bid Title:	WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS
Category:	Construction
Status:	Open

WATER/SEWER LEAK REPAIRS FOR UTILITY OPERATIONS

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