Quote 2026-03 Polygraph Testing Services for Sex Offenders

Location:	Texas
Posted:	Nov 24, 2025
Due:	Dec 5, 2025
Agency:	Fort Bend County
Type of Government:	State & Local
Category:	G - Social Services Q - Medical Services
Solicitation No:	Quote 2026-03
Publication URL:	To access bid details, please log in.

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Quote 2026-03

Fort Bend County, Texas

Invitation for Quote

Polygraph Testing Services for Sex Offenders

Quote 2026-03

SUBMIT QUOTES BY EMAIL TO:

Fort Bend County

Purchasing Department

Sarah Sanchez, Buyer III

sarah.sanchez@fortbendcountytx.gov

Note: All correspondence must include the term

“Purchasing Department” in address to assist in

proper delivery.

SUBMIT NO LATER THAN:

Friday, December 5, 2025

2:00 PM (Central)

LABEL: QUOTE 2026-03

ALL QUOTES MUST BE RECEIVED IN AND TIME/DATE STAMPED BY THE PURCHASING OFFICE

OF FORT BEND COUNTY BEFORE THE SPECIFIED TIME/DATE STATED ABOVE.

Results will not be given by phone.

Results will be provided to vendor in writing

by email and posted to www.fortbendcountytx.gov

Requests for information must be in

writing and directed to:

Sarah Sanchez

Buyer III

Sarah.sanchez@fortbendcountytx.gov

Vendor Responsibilities:

 Download and complete any addendums. (Addendums will be posted on the Fort Bend County website.)

 Submit response in accordance with requirements stated on the cover of this document.

Quote 2026-03

Brooke Lindemann

Purchasing Agent

Legal Company Name

(top line of W9)

Business Name

(if different from legal name)

Type of Business

Federal ID # or S.S. #

SAM.gov

CAGE / NCAGE

Vendor Information

Corporation/LLC

Sole Proprietor/Individual

Partnership

Tax Exempt

SAM.gov

Unique Entity ID #

Publicly Traded Business ___ No

___ Yes Ticker Symbol ________

Remittance Address

Office (281) 341-8640

Age in Business?

City/State/Zip

Physical Address

City/State/Zip

Phone Number

E-mail

Contact Person

Check all that apply to the

company listed above and

provide certification

number.

DBE-Disadvantaged Business Enterprise ___

SBE-Small Business Enterprise ___

HUB-Texas Historically Underutilized Business __

WBE-Women’s Business Enterprise __

Certification # ___________

Cert Date

_________

Exp Date

_________

Company’s gross annual

receipts

NAICs codes (Please enter

all that apply)

<$500,000 _____

$5,000,000-$16,999,999 ___

$500,000-$4,999,999 _____

$17,000,000-$22,399,999 _____

>$22,400,000 _____

Signature of Authorized

Representative

Printed Name

Title

Date

THIS FORM MUST BE SUBMITTED WITH THE SOLICITATION RESPONSE

Quote 2026-03

1.0 GENERAL REQUIREMENTS:

1.1 Read this entire document carefully. Follow all instructions. You are responsible

for fulfilling all requirements and specifications. Be sure you understand them.

1.2 General Requirements apply to all advertised quotes, however, these may be

superseded, whole or in part, by the scope, special requirements, specifications,

special specifications or other data contained herein.

1.3 Governing Law: Vendor is advised that these requirements shall be fully governed

by the laws of the State of Texas and that Fort Bend County may request and rely

on advice, decisions and opinions of the Attorney General of Texas and the County

Attorney concerning any portion of these requirements.

1.4 Quote Document Completion: Fill out and return to the Fort Bend County

Purchasing Department as stated herein.

1.5 Quote Returns: Vendors must return all completed Quotes to the Fort Bend County

Purchasing Department as stated herein, no later than the date and time specified.

Late Quotes will not be accepted.

1.6 Governing Document: In the event of any conflict between the terms and provisions

of these requirements and the specifications, the specifications shall govern. In the

event of any conflict of interpretation of any part of this overall document, Fort

Bend County's interpretation shall govern.

1.7 Addenda: No interpretation of the meaning of the drawings, specifications or other

quote documents will be made to any vendor orally. All requests for such

interpretations must be made in writing addressed to Ms. Sarah Sanchez, e-mail:

sarah.sanchez@fortbendcountytx.gov. Any and all interpretations and any

supplemental instructions will be in the form of written addenda to the contract

documents which will be posted on Fort Bend County’s website. Addenda will

ONLY be issued by the Fort Bend County Purchasing Agent. It is the sole

responsibility of each vendor to insure receipt of any and all addenda. All addenda

issued will become part of the contract documents. Vendors must sign and include

addendum in the returned quote package. Deadline for submission of questions

and/or clarification is Monday, December 1, 2025 at 2:00 p.m. (CST). Please

include Quote Label Number, provided on front page. Requests received after the

deadline will not be responded to due to the time constraints of this quote process.

1.8 Hold Harmless Agreement: Contractor shall indemnify and hold Fort Bend County

harmless from all claims for personal injury, death and/or property damage arising

from any cause whatsoever, resulting directly or indirectly from contractor's

performance. Contractor shall procure and maintain, with respect to the subject

matter of this quote, appropriate insurance coverage including, as a minimum,

public liability and property damage with adequate limits to cover contractor's

Quote 2026-03

liability as may arise directly or indirectly from work performed under terms of this

quote. Certification of such coverage must be provided to the County upon request.

1.9 Waiver of Subrogation: Vendor and vendor's insurance carrier waive any and all

rights whatsoever with regard to subrogation against Fort Bend County as an

indirect party to any suit arising out of personal or property damages resulting from

vendor's performance under this agreement.

1.10 Severability: If any section, subsection, paragraph, sentence, clause, phrase or

word of these requirements or the specifications shall be held invalid, such holding

shall not affect the remaining portions of these requirements and the specifications

and it is hereby declared that such remaining portions would have been included in

these requirements and the specifications as though the invalid portion had been

omitted.

1.11 Bonds: If this quote requires submission of quote guarantee and performance bond,

there will be a separate page explaining those requirements. Quotes submitted

without the required quote bond or cashier's checks are not acceptable. Bond/s or

cashier’s check must be complete with all required signatures.

1.12 Taxes: Fort Bend County is exempt from all federal excise, state and local taxes

unless otherwise stated in this document. Fort Bend County claims exemption from

all sales and/or use taxes under Chapter 20, Title 122a, Vernon's Texas Civil

Statutes, as amended. Texas Limited Sales Tax Exemption Certificates will be

furnished upon written request to the Fort Bend County Purchasing Department.

1.13 Fiscal Funding: A multi-year lease or lease/purchase arrangement (if requested by

the specifications), or any contract continuing as a result of an extension option,

must include fiscal funding out. If, for any reason, funds are not appropriated to

continue the lease or contract, said lease or contract shall become null and void.

After expiration of the lease, leased equipment shall be removed by the vendor from

the using department without penalty of any kind or form to Fort Bend County. All

charges and physical activity related to delivery, installation, removal and

redelivery shall be the responsibility of the vendor.

1.14 Pricing: Prices for all goods and/or services shall be firm for the duration of this

contract and shall be stated in the quote spreadsheet. Prices shall be all inclusive.

No price changes, additions, or subsequent qualifications will be honored during

the course of the contract. All prices must be written in ink or typewritten. Pricing

on all transportation, freight, and other charges are to be prepaid by the contractor

and included in the quote prices. If there are any additional charges of any kind,

other than those mentioned above, specified or unspecified, vendor MUST indicate

the items required and attendant costs or forfeit the right to payment for such items.

1.15 Silence of Specifications: The apparent silence of specifications as to any detail, or

the apparent omission from it of a detailed description concerning any point, shall

Quote 2026-03

be regarded as meaning that only the best commercial practice is to prevail and that

only material and workmanship of the finest quality are to be used. All

interpretations of specifications shall be made on the basis of this statement. The

items furnished under this contract shall be new, unused of the latest product in

production to commercial trade and shall be of the highest quality as to materials

used and workmanship. Manufacturer furnishing these items shall be experienced

in design and construction of such items and shall be an established supplier of the

item quote.

1.16 Supplemental Materials: Vendors are responsible for including all pertinent product

data in the returned quote package. Literature, brochures, data sheets, specification

information, completed forms requested as part of the quote package and any other

facts which may affect the evaluation and subsequent contract award should be

included. Materials such as legal documents and contractual agreements, which the

vendor wishes to include as a condition of the quote, must also be in the returned

quote package. Failure to include all necessary and proper supplemental materials

may be cause to reject the entire quote.

1.17 Material Safety Data Sheets: Under the "Hazardous Communication Act",

commonly known as the "Texas Right To Know Act", a vendor must provide to

County and using departments, with each delivery, material safety data sheets,

which are, applicable to hazardous substances defined in the Act. Vendors are

obligated to maintain a current, updated file in the Fort Bend County Purchasing

Department. Failure of the vendor to maintain such a file will be cause to reject

any quote applying thereto.

1.18 Name Brands: Specifications may reference name brands and model numbers. It

is not the intent of Fort Bend County to restrict these quotes in such cases, but to

establish a desired quality level of merchandise or to meet a pre-established

standard due to like existing items. Vendors may offer items of equal stature and

the burden of proof of such stature rests with them. Fort Bend County shall act as

sole judge in determining equality and acceptability of products offered.

1.19 Color Selection: Determination of colors of materials is a right reserved by the

using department unless otherwise specified in the quote. Unspecified colors shall

be quoted as standard colors, not colors, which require up charges or special

handling. Unspecified fabrics or vinyl should be construed as medium grade. If

vendor fails to get color/material approvals prior to delivery of merchandise, the

using department may refuse to accept the items and demand correct shipment

without penalty, subject to other legal remedies.

1.20 Evaluation: Evaluation shall be used as a determinant as to which quote items or

services are the most efficient and/or most economical for the County. It shall be

based on all factors, which have a bearing on price and performance of the items in

the user environment. All quotes are subject to tabulation by the Fort Bend County

Purchasing Department and recommendation to Fort Bend County Commissioners

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Quote 2026-03 Polygraph Testing Services for Sex Offenders

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