RFQ 2701 - Resilient Wedge Gate Valves for Stock (Alpha Valves)

EAST BAY MUNICIPAL UTILITY DISTRICT
REQUEST FOR QUOTATION (RFQ) No. 2701
for
RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
Contact Person: Jesse Carag, Buyer II
Phone Number: (510) 287-0269
E-mail Address: jesse.carag@ebmud.com
For complete information regarding this project, see RFQ posted at
https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-
quotation-rfqs/ or contact the EBMUD representative listed above. Please note that
prospective bidders are responsible for reviewing this site during the RFQ process, for any
published addenda regarding this RFQ.
Bids Due
by
2:00 p.m.
on
October 28, 2026
All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the
address or PO Box noted below and must be received no later than 2:00 p.m. on
the bid due date.
RESPONSE DELIVERED BY RESPONSE DELIVERED BY RESPONSE HAND-DELIVERED
SERVICE (UPS, FedEx, DHL, etc., MAIL (U.S. Postal Service) to: (during business hours: 8:00
during business hours: 8:00 AM - AM - 4:00 p.m. only)
3:30 p.m. only) to:
EBMUD-Purchasing Division EBMUD-Purchasing Division
EBMUD-Purchasing Division RFQ 2701 - RESILIENT RFQ 2701 - RESILIENT WEDGE
RFQ 2701 - RESILIENT WEDGE WEDGE GATE VALVES FOR GATE VALVES FOR STOCK
GATE VALVES FOR STOCK (ALPHA STOCK (ALPHA VALVES) (ALPHA VALVES)
VALVES) P.O. Box 24055 Purchasing Office
375 11th Street Oakland, CA 94623 375-11TH Street, 1st Floor
Oakland, CA 94607 Oakland, CA 94607
REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT
RFQ No. 2701
for
Resilient Wedge Gate Valves for Stock (Alpha Valves)
TABLE OF CONTENTS
I. STATEMENT OF WORK ........................................................................................................ 3
A. SCOPE ................................................................................................................................. 3
B. BIDDER QUALIFICATIONS ................................................................................................ 3
C. SPECIFIC REQUIREMENTS ............................................................................................... 3
D. INSPECTION ....................................................................................................................... 4
E. FAILURE TO MEET SPECIFICATIONS ............................................................................... 4
II. CALENDAR OF EVENTS ....................................................................................................... 5
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS ....................................................... 5
A. RFQ ACCEPTANCE AND AWARD ..................................................................................... 5
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .......... 6
C. PRICING .............................................................................................................................. 6
D. PRICE ADJUSTMENTS ........................................................................................................ 6
E. NOTICE OF INTENT TO AWARD AND PROTESTS ............................................................ 7
F. METHOD OF ORDERING ................................................................................................... 8
G. TERM / TERMINATION / RENEWAL ................................................................................... 8
H. WARRANTY ......................................................................................................................... 9
I. INVOICING ......................................................................................................................... 9
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ................................ 10
A. DISTRICT CONTACTS ...................................................................................................... 10
B. SUBMITTAL OF RFQ RESPONSE ..................................................................................... 10
ATTACHMENTS
EXHIBIT A - RFQ RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
REV: 9/23/25

RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe
requirement to furnish resilient wedge gate valves in the sizes and estimated
quantities shown herein f.o.b. destination to the District's Oakport Storage Center,
5601 Oakport St. Oakland, California, as needed and ordered by the District.
East Bay Municipal Utility District (District) intends to award a three (3)-year
contract with two (2) options to renew for one-year period(s) to the lowest cost
bidder(s) whose response meets the District's requirements with two (2) options, to
be exercised at the sole discretion of the District, to extend the contract for
additional one (1)-year periods
B. BIDDER QUALIFICATIONS
1. Bidder Minimum Qualifications
a. Bidder, bidder's principal, or bidder's staff shall have been regularly
engaged in the business of providing resilient wedge gate valves for at
least three (3) years.
b. Bidder shall possess all permits, licenses, and professional
credentials necessary to supply product and perform services as
specified under this RFQ.
C. SPECIFIC REQUIREMENTS
All products shall be in new and unused condition and shall be of the most current
and up to date model.
Under this proposal, it is required that gate valves in the sizes and estimated
quantities shown herein have Alpha restrained joints and delivered within thirty (30)
days to the District's Oakport Storage Center.
Materials in Contact with Drinking Water
1. All materials, equipment, or products that will be in contact with drinking
water (potable water) shall be tested and certified as meeting the
specifications of NSF/ANSI 61 Standard in accordance with California Code
of Regulations, Title 22, Section 64591. Examples include, but are not limited
to, valves, pumps, flow meters, protective materials (coatings, linings,
liners), joining and sealing materials, pipes, tanks, pipe fittings, filters,
cleaning chemicals, and lubricants.
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
2. All materials, equipment, or products that will be in contact with drinking
water (potable water) shall be tested and certified as "lead-free" per
California Health and Safety Code Section 116875 and NSF 61 Annex G or
NSF 372.
3. All chemicals that will be in contact with drinking water shall be certified by
NSF to NSF/ANSI Standard 60.
4. For materials:
a. Documentation which demonstrates current NSF/ANSI Standard 61
certification shall be submitted by the bidder in their bid package.
b. If awarded, contractor is responsible for informing the District within 5
days, if and when their certification lapses or expires. Failure to
inform the District within the allotted time will be sufficient grounds
for immediate termination of the contract.
D. INSPECTION
The District will inspect material after its arrival at the delivery point. If the rejection
rate of a sample of components is 10% or higher, all components will be rejected.
Contractor is solely responsible for ensuring the material arrives at the District's
ship-to location free of defects and manufactured in strict conformance with the
specifications.
In the case that an item or lot is rejected, District Inspectors will provide Contractor
and the EBMUD Purchasing Division with an Inspectors Job Report which will
itemize the product deficiencies and required corrective action.
The District reserves the right-of-access to the Contractor's facility to verify
conformance to this specification at the District's expense.
E. FAILURE TO MEET SPECIFICATIONS
In the event any shipment or shipments of a Contractor's product do not meet the
specification or delivery requirements, the District may reject the shipment or
shipments and, at its option, may purchase this material from any supplier on the
open market who can meet the District's specification requirements, or the District
may demand immediate replacement by Contractor of the non-conforming
product. Any costs over and above the original contract price will be charged back
to the Contractor. In addition, Contractor shall bear the costs of removal and
disposition for any delivery which fails to conform to the specifications.
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
II. CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFQ Issued October 14, 2026
Deadline For October 21, 2026
Submission of
Questions
Response Due October 28, 2026 by 2:00 p.m.
At this time all bids will be opened publicly in the
William "Bill" Patterson Boardroom at 375 Eleventh
St., Oakland, CA 94607
Anticipated Contract December 23, 2026
Start Date
Note: All dates are subject to change by District.
Bidders are responsible for reviewing https://www.ebmud.com/business-
center/materials-and-supplies-bids/current-requests-quotation-rfqs/ for
any published addenda. Hard copies of addenda will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFQ ACCEPTANCE AND AWARD
1. RFQ responses will be evaluated to determine that they are responsive,
responsible, and that they meet the specifications as stated in this RFQ.
2. The District reserves the right to award to a single or to multiple Contractors,
dependent upon what provides the lowest overall cost to the District.
3. The District has the right to decline to award this contract or any part of it for
any reason.
4. Any specifications, terms, or conditions, issued by the District, or those
included in the bidder's submission, in relation to this RFQ, may be
incorporated into any purchase order or contract that may be awarded as a
result of this RFQ.
5. Award of contract. The District reserves the right to reject any or all
proposals, to accept one part of a proposal and reject the other, unless the
bidder stipulates to the contrary, and to waive minor technical defects and
administrative errors, as the interest of the District may require. Award will be
made, or proposals rejected by the District as soon as possible after bids
have been opened.
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS
Any references to manufacturers, trade names, brand names, and/or catalog
numbers are intended to be descriptive, but not restrictive, unless otherwise stated,
and are intended to indicate the quality level desired. Bidders may offer an
equivalent product that meets or exceeds the specifications.
The District reserves the right to be the sole judge of what shall be considered equal
and/or acceptable and may require the bidder to provide additional information
and/or samples. If the bidder does not specify otherwise, it is understood that the
brand and/or product referenced in this RFQ will be supplied.
Taking exception to the RFQ, or failure on the part of the bidder to comply with
all requirements and conditions of this RFQ, may subject the RFQ response to
rejection. If no deviations are shown, the bidder will be required to furnish the
material exactly as specified. The burden of proof of compliance with the
specifications will be the responsibility of the bidder.
This RFQ is subject to acceptance only on the terms and conditions stated in this
RFQ. Any additional or different terms and conditions proposed by the bidder are
hereby rejected and shall be of no force or effect unless expressly assented to in
writing by the District.
C. PRICING
1. All prices are to be F.O.B. destination. Any freight/delivery charges are to be
included.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the
District.
4. Bidders are advised that in the evaluation of cost, if applicable, it will be
assumed that the unit price quoted is correct in the case of a discrepancy
between the unit price and extended price.
D. PRICE ADJUSTMENTS
Prices shall be firm for the initial one-year term of the contract. Thereafter, prices
may be adjusted to reflect changes in raw material costs and state or federally
mandated fees. Price adjustment requests must be submitted to the District for
review and consideration a minimum of 60 days prior to their going into effect. All
increase requests must be accompanied by supporting documentation from the
party levying the increase or fee (i.e. raw materials increase notifications or changes
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
in state/federal fees on the letterhead of the supplier or agency). Increase requests
will only be granted once in a given contract year, after the completion of the initial
one-year term of the contract. The seller is expected to manage costs associated
with labor and other overhead costs for the life of the original agreement and all
related option-year extension periods.
E. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFQ response evaluation process, all entities who
submitted a bid package will be notified in writing by e-mail or USPS mail with the
name of the Bidder being recommended for contract award. The document
providing this notification is the Notice of Intent to Award.
Protests must be in writing and must be received no later than seven (7) workdays
after the District issues the Notice of Intent to Award. The District will reject the
protest as untimely if it is received after this specified time frame. Protests will be
accepted from bidders or potential bidders only.
If the protest is mailed and not received by the District, the protesting party bears
the burden of proof to submit evidence (e.g., certified mail receipt) that the protest
was sent in a timely manner so that it would be received by the District within the
RFQ protest period.
Bid protests must contain a detailed and complete written statement describing the
reason(s) for protest. The protest must include the name and/or number of the bid,
the name of the firm protesting, and include a name, telephone number, email
address and physical address of the protester. If a firm is representing the
protester, they shall include their contact information in addition to that of the
protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 375 Eleventh Street, Oakland, CA
94607 or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail
protests must be followed by a mailed or hand delivered identical copy of the
protest and must arrive within the seven workday time limit. Any bid protest filed
with any other District office shall be forwarded immediately to the Manager of
Purchasing.
The bid protester can appeal the determination to the requesting organization's
Department Director. The appeal must be submitted to the Department Director no
later than five workdays from the date which the protest determination was
transmitted by the District, to the protesting party. The appeal shall focus on the
points raised in the original protest, and no new points shall be raised in the appeal.
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
Such an appeal must be made in writing and must include all grounds for the appeal
and copies of the original protest and the District's response. The bid protester
must also send the Purchasing Division a copy of all materials sent to the
Department Director.
The Department Director will make a determination of the appeal and respond to
the protester by certified mail in a timely manner. If the appeal is denied, the letter
will include the date, time, and location of the Board of Directors meeting at which
staff will make a recommendation for award and inform the protester it may request
to address the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to
all other parties who may be affected by the outcome of the protest. The decision of
the District as to the validity of any protest is final. This District's final decision will
be transmitted to all affected parties in a timely manner.
F. METHOD OF ORDERING
1. Written POs may be issued upon approval of written itemized quotations
received from the Contractor.
2. POs and payments for products and/or services will be issued only in the
name of Contractor.
3. Any and all change orders shall be in writing and agreed upon, in advance, by
Contractor and the District
G. TERM / TERMINATION / RENEWAL
1. The term of the contract, which may be awarded pursuant to this RFQ, will be
three (3) years.
2. At the sole discretion of the District, any contract which may be awarded
pursuant to this RFQ, may be extended for two (2) additional one-year terms
at agreed prices with all other terms and conditions remaining the same. In
the event that a Contractor does not agree to an extension, the District shall
be given a minimum of 90 days' notice to locate a suitable replacement
contractor.
3. This Agreement may be terminated for convenience by the District provided
the Contractor is given written notice of not less than 30 calendar days. Upon
such termination, the District shall pay the Contractor the amount owing for
the products ordered and satisfactorily received by the District. This shall be
the sole and exclusive remedy to which the Contractor is properly entitled in
the event of termination by the District.
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
4. This Agreement may be terminated for cause at any time, provided that the
District notifies Contractor of impending action.
H. WARRANTY
1. For any contract awarded pursuant to this RFQ, Contractor expressly
warrants that all goods furnished will conform strictly with the specifications
and requirements contained herein and with all approved submittals,
samples and/or models and information contained or referenced therein, all
affirmations of fact or promises, and will be new, of merchantable quality,
free from defects in materials and workmanship, including but not limited to
leaks, breaks, penetrations, imperfections, corrosion, deterioration, or other
kinds of product deficiencies. Contractor expressly warrants that all goods to
be furnished will be fit and sufficient for the purpose(s) intended. Contractor
expressly warrants that all goods shall be delivered free from any security
interest, lien, or encumbrance of any kind, and free from any claim of
infringement, copyright or other intellectual property violation, or other
violation of laws, statutes, regulations, ordinances, rules, treaties, import
restrictions, embargoes or other legal requirements. Contractor guarantees
all products and services against faulty or inadequate design, manufacture,
negligent or improper transport, handling, assembly, installation or testing,
and further guaranties that there shall be strict compliance with all
manufacturer guidelines, recommendations, and requirements, and that
Contractor guaranties that it will conform to all requirements necessary to
keep all manufacturer warranties and guarantees in full force and effect.
These warranties and guarantees are inclusive of all parts, labor, and
equipment necessary to achieve strict conformance, and shall take
precedence over any conflicting warranty or guarantee. These warranties and
guaranties shall not be affected, limited, discharged, or waived by any
examination, inspection, delivery, acceptance, payment, course of dealing,
course of performance, usage of trade, or termination for any reason and to
any extent. In the absence of any conflicting language as to duration, which
conflicting language will take precedence as being more specific,
Contractor's aforesaid warranties and guarantees shall be in full force and
effect for a period of one year from the date of acceptance by the District but
shall continue in full force and effect following notice from District of any
warranty or guarantee issue, until such issue has been fully resolved to the
satisfaction of District
I. INVOICING
1. Following the Districts acceptance of product(s) meeting all specified
requirements, and/or the complete and satisfactory performance of services,
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RESILIENT WEDGE GATE VALVES FOR STOCK (ALPHA VALVES)
the District will render payment within thirty (30) days of receipt of a correct
invoice.
2. The District shall notify Contractor of any invoice adjustments required.
3. Invoices shall contain, at a minimum, District purchase order number,
invoice number, remit to address, and itemized products and/or services
description.
4. The District will pay Contractor in an amount not to exceed the total amount
quoted in the RFQ response.
IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the
first page of this RFQ. The following people are to be contacted only for the
purposes specified below.
TECHNICAL SPECIFICATIONS:
Attn: Thomas Reinhart, Material Storage Supervisor
EBMUD-Purchasing Division - Materials and Supplies
E-Mail: thomas.reinhart@ebmud.com
PHONE: (510) 287-0486
CONTRACT EQUITY PROGRAM:
Attn: Contract Equity Office
PHONE: (510) 287-0114
AFTER AWARD:
Attn: Thomas Reinhart, Material Storage Supervisor
EBMUD-Purchasing Division - Materials and Supplies
E-Mail: thomas.reinhart@ebmud.com
PHONE: (510) 287-0486
B. SUBMITTAL OF RFQ RESPONSE
1. Responses must be submitted in accordance with Exhibit A - RFQ Response
Packet, including all additional documentation stated in the "Required
Documentation and Submittals" section of Exhibit A.
2. Late and/or unsealed responses will not be accepted.
RFQ No. 2701
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