Project 2788 RFB Ashwaubenon Library Fiber Optic Connection

Location:	Wisconsin
Posted:	Mar 4, 2026
Due:	Mar 24, 2026
Agency:	Brown County
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access.
Solicitation No:	Project 2788
Publication URL:	To access bid details, please log in.

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Ashwaubenon Library Fiber Optic Connection, Brown County Project #2788

LEGAL NOTICE

Brown County is accepting bids for a fiber optic project at a new branch library building located in Ashwaubenon, WI.

Specifications are available on-line at: www.browncountywi.gov Departments > Purchasing > Open Projects > Project

2788 and DemandStar at: www.demandstar.com

All vendors are responsible for addendums. Bids are to be sent to the Brown County Clerk no later than 11:00 am CST

on Tuesday, March 24, 2026. Submit in a sealed envelope marked “Project 2788”. A public bid opening (no in-person)

will be conducted via Microsoft Teams. Call-in information will be provided via addendum. Brown County reserves the

right to accept or reject any or all bids and to waive any informality in bids. Late receipts, e-mails and facsimiles will not

be accepted. Contact the Purchasing Office at 920-448-4049 if assistance is required.

Published by Authority of

Library

By Patrick W. Moynihan, Jr.

Brown County Clerk

Ashwaubenon Library Fiber Optic Connection, Brown County Project #2788

Request for Bid (RFB)

(Public Works Project Over $25,000)

For

Brown County

Ashwaubenon Library Fiber Optic

Connection

Project # 2788

Published Date: March 5, 2026

Bidder’s Proof of Responsibility Form March 19, 2026

Deadline (only required from the

contractor submitting the bid) must be

emailed prior to bid opening to:

bcpurchasing@browncountywi.gov

11:00 Local Time

CST

Failure to provide by required date will

result in the automatic rejection of submitted

bid. Even if you have recently submitted this

form on a previous project, submittal is

required for every project requesting the

form.

Bid Response Deadline: March 24, 2026

11:00

Local Time

CST

To: Brown County Clerk

Ashwaubenon Library Fiber Optic Connection, Brown County Project #2788

Table of Contents

LEGAL NOTICE .................................................................................................................................................................................................. 1

Ashwaubenon Library Fiber Optic Connection.................................................................................................................................... 2

Project # 2788 .................................................................................................................................................................................................. 2

RFB PROJECT DETAILS .................................................................................................................................................................................. 4

1. General ............................................................................................................................................................................... 4

2. Addendums......................................................................................................................................................................... 4

3. RFB Tentative Project Timeline........................................................................................................................................... 4

4. RFB Non-Mandatory Pre-bid Site Visit: No Site Visit .......................................................................................................... 4

5. RFB Questions Due: March 17, 2026, by 3:00pm ............................................................................................................... 4

6. RFB Questions & Answers Published Date: March 19, 2026, by 3:00pm ........................................................................... 5

7. RFB Due Date & Delivery Address Details: March 24, 2026, by 11:00am .......................................................................... 5

8. RFB Selection Criteria ......................................................................................................................................................... 5

9. RFB Award Notification....................................................................................................................................................... 5

10. RFB Format & Submission Requirement............................................................................................................................. 6

11. RFB Bond Requirements for this Project ............................................................................................................................ 6

12. RFB Method of Payment..................................................................................................................................................... 6

13. RFB Financial Verification ................................................................................................................................................... 7

14. RFB Other............................................................................................................................................................................ 7

15. RFB Attachments ................................................................................................................................................................ 7

Attachment A: RFB Scope of Work, Specifications / Drawings....................................................................................................... 8

Attachment B: RFB Cost Sheet .................................................................................................................................................................... 9

Attachment C: RFB Addendum Acknowledgement ......................................................................................................................... 11

Attachment D: RFB Appeals ..................................................................................................................................................................... 12

Attachment E: RFB Contract Insurance Requirements .................................................................................................................. 13

Attachment F: RFB BIDDER’S CERTIFICATE ....................................................................................................................................... 15

Attachment G: RFB BIDDER’S PROOF OF RESPONSIBILITY .......................................................................................................... 16

Attachment H: RFB NON-Professional Standard Contract Template ........................................................................................ 19

Signature Page .............................................................................................................................................................................................. 26

Ashwaubenon Library Fiber Optic Connection, Brown County Project #2788

RFB PROJECT DETAILS

1. General

It is the intent of Brown County to contract with a contractor/vendor, hereafter referred to as the “Contractor” for a fiber

optic project. All contractors are responsible for any addendums issued for this project.

2. Addendums

DemandStar Website: When an open project is posted, addendum notification will automatically be sent if potential vendors

are registered and have downloaded the project details.

Brown County Website: When an open project is posted, Brown County is not able to track who downloads project

information off our website. Vendors who download project information must monitor our website for any addendums that

may be issued.

All projects are posted on the County website. Not all projects are posted on the DemandStar website.

3. RFB Tentative Project Timeline

RFB Published

RFB Public Notice Advertised

RFB Non-Mandatory Pre-bid Meeting

RFB Questions Due

RFB Questions & Answers Published

Bidder’s Proof of Responsibility Form

Must be emailed to bcpurchasing@browncountywi.gov

RFB Responses Due from Vendors via mail or hand

delivered, including Bidder’s Certificate Form

Send out Thank You & Intent to Award Letters by

Obtain all required signatures on Contract by

Work on this project must be started no later than:

Work on this project must be completed no later than:

Date

March 5, 2026

March 5 & 12, 2026

No Site Visit

March 17, 2026

March 19, 2026

March 19, 2026 (Due at

least 5 days before RFB

Responses are due)

March 24, 2026

March 27, 2026

April 10, 2026

May 13, 2026

May 27, 2026

Time

(CST)

3:00 PM

11:00 AM

4. RFB Non-Mandatory Pre-bid Site Visit: No Site Visit

Site visits are based on the date & time listed in the Tentative Project Time Line above

Contractors meet at

Site Visit conducted by:

Site Visit contact phone number for

questions:

5. RFB Questions Due: March 17, 2026, by 3:00pm

Questions-All questions related to this RFB must be in writing and received by the Brown County Purchasing Department, no

later than the due date.

• Questions can be delivered via email to: bcpurchasing@browncountywi.gov

• Questions MUST be clearly marked in the subject line: “Questions for Project #2788”

MAILED, PHONE CALL AND FAXED QUESTIONS WILL NOT BE ACCEPTED

Ashwaubenon Library Fiber Optic Connection, Brown County Project #2788

6. RFB Questions & Answers Published Date: March 19, 2026, by 3:00pm

Answers - If any questions are received; answers to all written questions will be issued in the form of an addendum.

• Answers will be published on the Brown County website at: www.browncountywi.gov > Departments > Purchasing >

Open Projects

• AND on the DemandStar website at: www.demandstar.co

It is the responsibility of all interested vendors to access the website(s) for project information. Calls for assistance with the

website can be made to (920) 448-4040.

7. RFB Due Date & Delivery Address Details: March 24, 2026, by 11:00am

Responses are due to Brown County Clerk no later than the Due Date.

Prospective vendors can submit Project Information by Hand Delivery, DHL, FedEx, Mail, UPS, USPS, etc.

IMPORTANT: Hand delivery of bids is accepted. Bid opening will be conducted via

Microsoft Teams. No in-person bid opening.

Hard copy project information:

• Must be in Sealed envelope

• Must be clearly marked with perspective project #2788 on the outside of the sealed envelope in the lower left-hand

corner

• Must be received, dated & time stamped by the due date

• Refer to section #10 for format and submission requirements

Project Requirements:

• No fax or email bid accepted

• No bid may be withdrawn for ninety (90) days

• Pricing is to remain firm for a minimum of ninety (90) days

Bid opening will be via Microsoft Teams (no in-person bid opening). An addendum will be issued

providing the required call-in information

Delivery Address for Hand Delivered, DHL,

FedEx, Mail, UPS, USPS, etc.

Brown County Clerk

Project 2788

305 E. Walnut St. Room 120

Green Bay, WI 54301

Note: It shall be the responsibility of the sender to ensure bids arrive by the required due date and time. Any information

received after the due date and time will be rejected. When hand delivering project; prospective vendors are encouraged to

verify the time on the atomic clock as this is the official time used for the receiving of all information. Time discrepancies

between wall clocks, watches, cell phones, etc. will not be honored.

Please make sure the outside package is clearly labeled with the project number and description of the project when mailing

bids via a 3rd party delivery service. This ensures the bid can be applied to the appropriate project.

8. RFB Selection Criteria

Selection will be based on qualified, responsible, and responsive bidder with lowest price.

9. RFB Award Notification

Intent to Award or Thank You letters will be sent via email to all vendors submitting responses.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.