Title Print and Mail Services
| Location: | Mississippi |
|---|---|
| Posted: | Apr 23, 2026 |
| Due: | May 19, 2026 |
| Agency: | State Government of Mississippi |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 1181-26-R-IFBD-00001 |
| Publication URL: | To access bid details, please log in. |
Procurement Details
| Smart Number | 1181-26-R-IFBD-00001 | Advertised Date | 04/23/2026 11:30 AM |
| RFx # | 3160008020 | Submission Date | 05/19/2026 12:00 PM |
| RFx Status | Open | Major Procurement Category | COMMODITIES |
| RFx Opening Date | 05/19/2026 2:00 PM | Sub Procurement Category | SUPPLIES - NON-TECHNOLOGY |
| RFx Type | Invitation for Bid | ||
| Agency | MS DEPT OF REVENUE | ||
| RFx Description | Title Print and Mail Services | ||
Contact Information
| Name | Nyla Kendrick | NYLA.KENDRICK@DOR.MS.GOV | |
| Phone | 6019237680 | Fax |
RFx Items
| PRODUCT CATEGORY | PRODUCT DESCRIPTION |
| 96200 | Serv MiscNo2NoClas |
Awarded
| VENDOR NAME | VENDOR NUMBER | AWARD DATE | AWARD AMOUNT | FUNDING SOURCE |
Bid Attachments
|
Attachments
IFB - Title Print and Mail Services |
Attachment Preview
INVITATION FOR BID
IFB Number: 3160008020
To Provide: Title Print and Mail Services
Issue Date: 04/23/2026
Closing Location
Mississippi Department of Revenue
500 Clinton Center Drive
Clinton, MS 39056
BID Coordinator
Nyla Kendrick, Procurement Officer
Telephone: (601) 923-7680
E-Mail: nyla.kendrick@dor.ms.gov
Closing Date and Time:
Bids must be received by May 19, 2026, at 12:00 p.m. (CST)
Table of Content
Section 1 – General
1.0 Purpose ...................................................................................................................................5
2.0 Characteristics of Work...........................................................................................................5
3.0 Procurement Time ...................................................................................................................6
4.0 General Terms of Contract ......................................................................................................6
5.0 MinimumBidder Qualifications to be Deemed Responsible........................................................... 6
6.0 Basis for Award........................................................................................................................7
7.0 Bid Submission Requirements ................................................................................................. 7
7.1 Submission Format..............................................................................................................7
7.2 Submission Requirements ................................................................................................... 9
8.0 Debarment .............................................................................................................................. 10
9.0 Registration with Mississippi Secretary of State ....................................................................10
10.0 Insurance ..............................................................................................................................10
11.0 Performance Bond ............................................................................................................... 11
12.0 Procurement Methodology.................................................................................................. 11
12.1Restrictions on Communications with MDOR Staff.......................................................11
12.2 Cost of Preparing Bid .................................................................................................... 11
12.3 Independent Price Determination .................................................................................. 11
12.4 Rejection of Bids ........................................................................................................... 11
12.5 Procedure for Answering Questions.............................................................................. 11
12.6 Amendments to the Invitation for Bid ............................................................................ 12
12.7 Withdrawal of Bid .......................................................................................................... 12
12.8 Post Award Debriefing ....................................................................................................13
12.9 Protest of Award............................................................................................................. 13
12.10 Exceptions and Deviations ............................................................................................13
12.11 Conflict of Interest.........................................................................................................13
13.0 Bid Opening ........................................................................................................................ 14
14.0 Office Closure Statement .................................................................................................... 14
15.0 Award Notification..............................................................................................................14
IFB- Title Print and Mail Services
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Appendix A Specifications..........................................................................................................15
Section 1 – Vendor Requirements………………………………………………………15
Section 2 – Vehicle Title Specifications…………………………………………………18
Section 3 – Vendor Physical Security Requirements…………………………………22
Section 4 – Delivery……………………………………………………………………..24
Appendix B Terms and Conditions ......................................................................................….26
Appendix C Compliance with Tax, Tag, and Title Laws............................................................36
Appendix D Bid Package..............................................................................................................37
Attachment A Bid Cover Sheet..................................................................................................38
Attachment B Certification ........................................................................................................ 39
Attachment C Bid Form.............................................................................................................40
Attachment D References .......................................................................................................... 41
Attachment E Procurement Reference Score Sheet ....................................................................43
Attachment F Procurement Reference Score Sheet ....................................................................44
Attachment G Acknowledgement of Amendments ....................................................................45
Attachment H Secretary of State Acknowledgement...................................................................46
Attachment I Conflict of Interest Disclosure Statement...................................................................47
Attachment J Driver Privacy Protection Agreement.................................................................... 48
Attachment K Certificate of Title Examples.................................................................................49
IFB- Title Print and Mail Services
Page 3 | 72
Additional Forms (for documentation purposes only – do not submit back)
Motor Vehicle Record Information Request
For Individual Record Inquiries
Title 35 Part VII
Mississippi Motor Vehicle Records Disclosure Form
Mississippi Request for Motor Vehicle Records Information
Motor Vehicle Licensing Bureau and Title Bureau Fees
IFB- Title Print and Mail Services
Page 4 | 72
MISSISSIPPI DEPARTMENT OF REVENUE
INVITATION FOR BID
Title Print and Mail Services
Section 1 – General
1.0 Purpose
The Department of Revenue (referred to as “DOR” or “Department”) seeks to procure a contract
to provide off-site processing services to print and mail vehicle titles on a daily basis. These
services shall include converting electronic information to paper format and preparing this
information for mailing and delivery to the United States Postal Service.
DOR is now soliciting bids from qualified printing and mailing service providers to fulfill our
Title Print and Mail Service needs. All bids submitted in response to this solicitation must
conform to the requirements and specifications outlined within this document and any
applicable amendments.
The contract to be awarded will be a fixed price agreement.
2.0 Characteristics of Work
DOR issues approximately 875,000 vehicle titles per year that are registered at County Tax
Collector Offices throughout the state. Within the State of Mississippi, there are 105 County
Tax Collector Offices that handle vehicle transactions. Additionally, there are about 4,600
designated agents that can prepare title applications for DOR. These designated agents include
licensed motor vehicle dealers, financial institutions, manufactured home dealers, and County
Tax Collector Officers. A new title is issued when a vehicle changes ownership, a lien has been
added or removed or a title has been lost, stolen or mutilated. DOR intends to award a Master
Agreement for vehicle titling that will reduce the number of times a title is handled by Motor
Vehicle Service employees and speed up the time for the owner to receive their title.
The awarded vendor must be able to print address and barcodes to qualify mailings for the
maximum barcode discounts according to the USPS specification and shall be responsible for
the delivery of the documents to the USPS. Vendor will provide paper stock, vehicle title, and
envelopes, if necessary. The Vendor shall also continue to provide notices and documents
similar to those presently used at DOR, and these documents shall be subject to approval.
DOR will transmit electronic data in a proprietary file format to the Vendor via SFTP protocol,
which the awarded Vendor will determine the best method for accommodating this
requirement. The Vendor must keep receipt and documentation of destruction of such data,
and it shall be tracked and logged for historical purposes. These necessary files and a sample
of current documents will be available to the awarded vendor.
IFB- Title Print and Mail Services
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