RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement
| Location: | Texas |
|---|---|
| Posted: | May 18, 2026 |
| Due: | May 28, 2026 |
| Agency: | Taylor County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 2026- 500 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 2026- 500
|
| Bid Title: |
RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement
|
| Category: | Invitations to Bid |
| Status: | Open |
|
Attachment Preview
County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
Email- scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSAL
TITLE:
JAIL FACILITY DETENTION SLIDER RETROFIT REPLACEMENT
PROPOSAL NUMBER: RFP 2026 - 500
OPENING DATE: MAY 21, 2026
OPENING TIME: 2:00 P.M.
TERMS & CONDITIONS
The Taylor County Commissioners’ Court is soliciting proposals for furnishing the
merchandise, supplies, services, and/or equipment set forth in this Request for Proposals.
All proposals must be received in the Taylor County Purchasing Office, 600 Pecan Street,
Abilene, Texas, 79602, no later than 2:00 P.M., Thursday, May 21, 2026. Public Opening of
the proposals will be held in the Purchasing Conference Room at that time. All proposals
which are mailed, shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
Attn: Scott Henderson
All proposals must be in sealed envelopes clearly marked with Proposal Number and
Proposal Title. Completed Proposals must contain one (1) original and one (1) copy.
Original proposals must be clearly marked “ORIGINAL” and contain all original
signatures.
The Taylor County Commissioners’ Court reserves the right to reject in whole or in part any
or all proposals, waive minor technicalities, and award the proposal which best serves the
interest of Taylor County.
Late proposals will be returned to the Offeror unopened. Taylor County will not be
responsible for un-marked, or improperly marked proposals or proposals delivered to
the wrong location.
Proposals may be withdrawn at any time prior to the official opening. Alterations made
before opening time must be initialed by the Offeror to guarantee authenticity. After the
official opening, proposals may not be amended, altered, or withdrawn without the
recommendation of the Purchasing Agent and the approval of the Taylor County
Commissioners’ Court. All proposals become the property of Taylor County and will not be
returned to the Offeror.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this proposal.
The undersigned agrees, if this proposal is accepted, to furnish all items upon which prices
are offered, at the price(s) and upon the terms and conditions contained in the Request for
Proposal. The period of acceptance of this proposal will be thirty- (30) calendar days
minimum unless the Offeror notes a different period. Proposals must be submitted on the
attached Proposal Worksheet. By returning the signed Proposal Worksheet, Offeror certifies
that:
1. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of
the invoice or items, whichever is later. Invoices must be itemized and must reference
the Taylor County Purchase Order Number to be processed.
2. Payment shall not constitute an acceptance of the item(s) proposed nor impair the
County’s right to inspect or any of its remedies.
3. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:
Taylor County Adult Detention Facility
910 South 27th Street
Abilene, Texas, 79602
ATTN: Angel Gonzalez
4. Hours of delivery/service shall be between 8:00a.m. and 4:00 p.m., Monday through
Friday, unless otherwise stipulated.
5. All prices are to be firm, unless stated differently in the Specific Contract Information.
6. Proposals should be item by item priced using the Proposal Worksheet form included
with this proposal. Purchases will be made on a cash basis. In the best interest of Taylor
County, the award may be on an item-by-item basis. In case the unit price of an item differs
from the extended price for the quantity proposed, the unit price would govern.
7. The price to be paid by the County shall be that contained in the Proposal Worksheet. The
Offeror warrants this price to be no higher than Offeror’s current prices on orders by others
for products of the kind and specification covered by this agreement for similar quantities
under similar or like conditions and methods of purchase.
8. A list of references of current users is to be furnished in the proposed worksheet. Failure
to do so may render the proposal unresponsive. Current Taylor County vendors may omit
this requirement.
9. The offeror shall attach to the Proposal Worksheet, and it shall be made a part of this
proposal, regularly printed literature as published by the manufacturer, which sets out and
describes the goods, equipment, or supplies to be furnished by the offeror.
10. Any proposals not conforming to the specifications shall be rejected. It will be the
responsibility of the offeror to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made based on the exception.
11. The Commissioners’ Court will award the proposal, which will be followed by the issuing
of a Purchase Order or a letter noting the award. The purchase order or letter of award,
together with the signed Proposal Worksheet will be construed as the contractual
agreement.
12. Special Notation: A comparative performance evaluation may be required to assist in
the determination of overall efficiency of similar units. This may include, but is not limited
to, samples of supplies or field test of equipment.
13. Item(s) proposed are subject to the County inspection and approval within a reasonable
amount of time. If specifications are not met, material may be returned at offeror’s expense
and risk for all damages incidental to the rejection.
14. The proposal will be evaluated with regards to the following criteria factors:
A. Total Cost- 40%
B. Quality of vendor’s goods and/or services- 40%
C. Vendor’s past performance record with Taylor County- 10%
D. Extent to which goods meet the needs and requirements of Taylor County- 10%
Taylor County reserves the right to select evaluation methods deemed most appropriate.
Each proposal will be evaluated on a case-by-case basis, regardless of any previous
evaluation method. The period of acceptance of this proposal will be thirty (30) calendar
days (minimum) unless the Vendor notes a different period.
15. All insurance requirements, including Workers’ Compensation, as outlined in the Texas
State Statutes shall be met prior to any delivery and shall remain in effect during the life of
this contract. Workers’ Compensation Affidavit must be completed, signed and
returned with the Bid Worksheet.
16. Whenever an article or material is defined by describing a proprietary product or by using
the name of a manufacturer, the term “or equal” if not inserted shall be implied. The specific
article or material shall be understood as descriptive, not restrictive.
17. The information provided in the applications is to the best of our knowledge and ability,
accurate and complete.
18. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor
County until Taylor County receives and takes possession of the goods, supplies,
equipment, or services at the point(s) of delivery.
19. Continuing non-performance of the vendor in the terms of this Contract shall be a basis
for the termination of the contract by the County. Taylor County shall not pay for work,
equipment, or supplies, which are unsatisfactory. Vendors will be given a reasonable
opportunity before termination to correct deficiencies. This, however, shall in no way be
construed as negating the basis for termination for non-performance.
20. Either party upon sixty- (60) days written notice prior to cancellation may terminate the
Contract.
21. The Offeror warrants that the product sold to the County shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health
Act of 1970.
22. The Offeror agrees that the goods, equipment, supplies, or services furnished under this
contract shall be covered by the most favorable commercial warranties offered by the
Offeror to any customer for such goods, equipment, supplies, or services.
23. Contractor shall provide the defense for and indemnify and hold harmless Taylor County
from all claims, suits, causes or action, and liability arising out of the execution of this
contract or in connection with Contractor’s use of the premises thereunder.
24. The Offeror shall not limit or exclude any express, written, or implied warranties and any
attempt to do so shall render this contract voidable at the option of Taylor County.
25. In accordance with Section 262.030 of the Texas Local Government Code all proposals
shall be opened to avoid disclosures of content to competing offerors and kept secret during
the process of negotiation. All proposals that have been submitted shall be available and
open for public inspection after the contract is awarded, except for trade secrets and
confidential information contained in the proposals and identified as such. After award, the
public may inspect the proposals in the Taylor County Clerk’s Office.
26. Certificate of Interested Parties
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code and applies to all contracts entered into on or after January 1, 2016.
The law states that a governmental entity may not enter certain contracts with a business
entity unless the business entity submits a disclosure of interested parties to the
governmental entity at the time the business entity submits the signed contract to the
governmental entity. The law applies to all contracts/purchases of a governmental entity
that require an action or vote by the governing body of the entity.
With regards to Taylor County purchases, a vendor that is awarded a contract or purchase
that requires approval from Commissioner’s Court is required to electronically create a
Form 1295 through the Texas Ethics Commission website
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed
and notarized copy of the form to the County. A contract, including County-issued purchase
order, will not be enforceable or legally binding until the County receives and acknowledges
receipt of the properly completed Form 1295 from the awarded vendor.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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