Macon-Bibb County, Georgia
INVITATION FOR BIDS
FOR
Residential Roof Repair
For
Twenty (20) Houses
910-66
914-73
BID NUMBER: 26-033-LH
ISSUED: January 14, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, February 12, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon City Hall
Macon, Georgia 31201
I.
GENERAL
Residential Roof Repair for Twenty (20) Houses
A.
Invitation
Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive
sealed bids (1) original and (1) flash drive in the Procurement Department, Suite 308, Macon-
Bibb Government Center, 700 Poplar Street Suite 308, Macon, Georgia 31201, until
12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday,
February 12, 2026, for Residential Roof Repair for Twenty (20) Houses for the Macon-Bibb
Economic and Community Development County, Georgia.
1.
NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.
2.
Bids will be publicly opened in the Macon-Bibb County Procurement Conference Room on the
3rd Floor, Thursday, February 12, 2026, @ 2:00 pm.
3.
Minority Women Owned and other Disadvantaged Business Enterprises are encouraged to
participate in the solicitation process. Additionally, respondents are encouraged to use
M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring
assistance with the competitive process can contact Charise Stephens, Small Business Affairs at
(478) 300-2297 or cstephens2@maconbibb.us
4.
The last day for submitting questions regarding the bid is Friday January 30, 2026 @ 3:00
pm.
B.
Bid Documents
1.
Bid documents may be examined and obtained at the Macon-Bibb County Procurement
Department, Suite 308, Macon Bibb Procurement Department, 700 Poplar Street Suite 308,
Macon, Georgia 31201, by calling (478) 803-0550, or may be viewed and downloaded from the
Macon-Bibb County Procurement Page
www.maconbibb.us/purchasing
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/procurement
C.
Pre-Bid
A pre-submittal mandatory conference is scheduled for Wednesday, January 28, 2026 @
10:00 am 700 Poplar Street, Macon-Bibb County Chamber City Hall. This conference is
mandatory; contractor must be present to submit a bid.
D.
Sealed Bids
Envelopes shall be identified on the outside as
“Bid # 26-033-LH Residential Roof Repair for Twenty (20) Houses”
And delivered by hand or mailed to:
Macon-Bibb County Procurement Department
700 Poplar Street Suite 308
Macon, Georgia 31201
lhardwick@maconbibb.us
Mark the outside of the envelope “Bid # 26-033-LH, “Residential Roof Repair for
Twenty (20) Houses”
E.
Validity
1.
No bid may be withdrawn for a period of sixty (60) days after time has been called on date
of bid opening.
F.
Contract Award
1.
Each of the Twenty (20) roof bids will be treated as an individual bid and graded separately.
The contract, if awarded, will be based on an individual basis or whichever award serves the
best interest of Macon-Bibb County or the funding source. Each roof awarded will be a
separate contract.
2.
Guidelines in the award of this contract will be Section 36-10-2.2 Official Code of Georgia
Annotated.
3.
Upon award of the Contract, a pre-construction meeting will be held to discuss the project
and to establish a schedule of work.
G. Local Preference
Macon-Bibb County Reserves the right to award bids to County businesses and merchants
whose bid is within 5% (five percent) of the lowest responsive and responsible bid which
conforms to the Invitation to Bid.
H.
Excise Taxes
1.
Any material that is to be incorporated into the work of this project may be consigned to
Macon-Bibb County in care of the contractor. If the shipping papers show clearly that any such
materials are consigned, the shipment shall be exempt from the tax on transportation of property
under the provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public
Law 180-78th Congress.
2.
The Contractor shall pay all transportation charges.
3.
Each bidder shall take this exemption into account in calculating his bid.
II.
INSTRUCTIONS TO BIDDERS
Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean
Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County
Board of Commissioners.
1.
Wherever the term “work” occurs in these specifications, it shall mean the work as defined
herein, including, all labor, materials, equipment, transportation, and supervision necessary to
complete the contract.
B.
Bidder’s Representation
1.
Each bidder, by making his bid, represents that he has:
a)
Read and understand the bidding documents; and,
b)
Visited the site and became familiar with the local conditions under which the work is
to be performed.
(1) Bidders shall examine the areas wherein work of this project is to be carried
out and shall take into consideration all conditions that might affect his work.
(a) Failure of the bidder to inspect firsthand the areas affected by work
in this project shall not relieve him of the obligation to comply fully
with the scope of the work as defined herein.
(b) No consideration will be given any claim based on lack of
knowledge of existing conditions, except where the Contract
Documents make definite provisions for adjustment of cost or
extension of time due to existing conditions that cannot be readily
ascertained.
C.
Document Discrepancies
1.
Should the bidder find discrepancies in, or omissions from the documents, he shall at once
notify the Macon-Bibb County Procurement Department.
2.
Requests for Interpretations of Specifications shall be made in writing to the Macon-Bibb
County Procurement Department not later than January 30, 2026 at 3:00 pm. Forward questions
to lhardwick@maconbibb.us.
3.
Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.
4.
All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid
Form and the proposed Contract Documents including, but not limited to, drawings, project
manual, and any addenda issued prior to receipt of bids.
a)
Addenda are written or graphic instruments issued prior to the execution of the
Contract that may modify or interpret the bidding documents by deletion, additions,
clarifications, or corrections.
b)
Addenda will become part of the Contract Documents when the Contract is executed.
D.
Submittals
1.
In order for bids to be considered, the complete bid document package should be submitted
including each of the following completed Required Submittal Documents as
Attachment “A”.
a) Bid Qualification Form
b) List of Sub-Contractors
c) Bidder Minority Participation Goal
d) Financial & Legal Stability Statement
e) Insurability Statement
h) Certification Regarding Debarment, Suspension, Ineligibility, and
Voluntary Exclusion
i) Non-Collusion Affidavit
E.
Forms
1. The attached Macon-Bibb County bid form shall be used. Use of other bid documents may
deem the bid to be non-responsive.
2. Any questions related to this Invitation to Bid shall be directed to the following contact
person. No contact is to be made to anyone other than the contact listed. Such contact may
result in disqualification from the proposal process.
F.
Reservations
1.
The bidder acknowledges that Macon-Bibb County reserves full freedom (in addition to the
right to reject any and all bids) in awarding bids to consider all available factors including, but
not limited to, price, the provision of needed and unneeded features, usefulness to the using
department and prior County experience. In addition, the bidder recognizes the right of the
Owner to reject a bid if the bidder failed to furnish any required submittals on the date required
by the bidding documents, or if the bid is in any way incomplete or irregular. Hence the County
may award bids to other than the lowest bidder if in the judgment of the Board of
Commissioners the interest of the County will be best served by award to another.
III. SPECIAL CONDITIONS
A.
General
1.
All work to be performed as part of this specification shall comply with all codes, ordinances,
and regulations applicable to the contract, including, but not limited to:
a)
International Building Code
b)
State and Local Building Code
c)
Georgia Department of Transportation (D.O.T.)
d)
Occupational Safety and Health Administration (OSHA)
e)
Other Federal, State, or Local Codes
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
