Election Modernization and Absentee Voting Feasibility Consulting Services

Location:	Maryland
Posted:	Aug 27, 2026
Due:	Sep 24, 2026
Agency:	State Government of Maryland
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Solicitation No:	BPM058631
Publication URL:	To access bid details, please log in.

ID:	BPM058631
Title:	Election Modernization and Absentee Voting Feasibility Consulting Services
Status:	Open
Due / Close Date:	9/24/2026
Publish Date:	8/27/2026 4:51:06 PM
Main Category:	Election organization services
Solicitation Type:	Public Notice
Issuing Agency:	City of Gaithersburg

Solicitation Summary

Title

BPM058631

Alternate ID

RFP2027-004

Functional Area #

Round #

Status

Open

Due / Close Date (EST)

Sep 24 2026 5:00PM

Solicitation Type

Public Notice

Main Category

Election organization services

Issuing Agency

City of Gaithersburg

Procurement Officer / Buyer

Kim ADDISON

procurement@gaithersburgmd.gov

Solicitation Summary

The City of Gaithersburg (“City”) is seeking qualified consulting services to evaluate, develop, and support the implementation of an absentee voting model for future City elections. The City currently administers municipal elections through a hybrid voting model and is seeking a comprehensive analysis of voter participation, operational impacts, costs, accessibility considerations, and voter engagement strategies associated with transitioning to an absentee voting system.
The selected Consultant shall evaluate historical election data, voter behavior patterns, operational requirements, technology needs, accessibility considerations, and public confidence factors to provide recommendations and implementation guidance for a successful transition to an absentee voting election model.
The selected Consultant shall provide a data-driven, nonpartisan approach focused on improving voter participation, maintaining election integrity, increasing accessibility, and ensuring a transparent and trusted process for the City’s November 2027 municipal election.
The total budget for the work to be performed under this contract is not to exceed $50,000.

Additional Instructions

Please visit our Procurement webpage to obtain all project information and to download all solicitation documents: https://www.gaithersburgmd.gov/government/procurement .

All questions regarding this solicitation must be sent in an email to Procurement@gaithersburgmd.gov .

Project Cost Class

Pre-Bid Conference Information

Pre-Bid Conference Date (EST)

Sep 3 2026 11:00AM

Pre-Bid Conference Details

An optional Pre-Submission Meeting at the location shown below on the date and at the time specified in the Solicitation Schedule. Attendance of the Pre-Submission Meeting is not mandatory but is strongly encouraged. Offerors are expected to bring a copy of all the Solicitation Documents to the Pre-Submission Meeting; the City will not provide copies. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/228684873444544?p=w8CN8yCk8kym24YZtO Meeting ID: 228 684 873 444 544 Passcode: uW9nv6Lj

Small Business Reserve Designation

Procurement Program Participation Goals

VSBE Participation (%)

MBE Participation (%)

African American MBE Participation (%)

Asian American MBE Participation (%)

Hispanic American MBE Participation (%)

Women-Owned MBE Participation (%)

DBE Participation (%)

SBE Participation (%)

Socio Economic Participation Criteria

	Procurement Officer / Buyer Kim ADDISON
Alternate Link

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Election Modernization and Absentee Voting Feasibility Consulting Services

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