EHS LES LSH RMS Furniture HC-04-13-26A rev 0

Location:	Georgia
Posted:	Mar 30, 2026
Due:	Apr 13, 2026
Agency:	Columbia County School District
Type of Government:	State & Local
Category:	71 - Furniture
Publication URL:	To access bid details, please log in.

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Instructions & Specifications

The Columbia County School District (CCSD), 4781 Hereford Farm Road, Evans, Georgia

30809 is soliciting proposals for classroom furniture purchase, inside delivery, installation

and removal of debris. Furniture installations for EHS 4550 Cox Road, Evans GA 30809,

LES 5426 Hereford Farm Road, Evans GA 30809, LSH 533 Blue Ridge Drive, Evans GA

30809, RMS 1095 Furys Ferry Road, Evans GA 30809. The request number is HC-04-13-

26A.

• IFP responses are due no later than 2:00 p.m. on April 13, 2026

• Estimated award Before End of April

• Responses to emailed bids will occur 4/10 – 4/13

The Columbia County School District will accept bids sent by email. Bidders are to consider

emailed bids not received by Hudson.Chandler@CCBOE.net, until responding email

accepting receipt. Email greater than 18 megabytes exceed our size limit and cannot be

received. Electronic Signatures will be accepted on bids.

Please read all IFP documents carefully. It shall be the sole responsibility of the Bidder to

seek clarification from CCSD in sufficient time prior to the IFP closing date and time to

resolve any questions or misunderstandings that may arise regarding the attached IFP.

The CCSD would prefer to award one contract to one Bidder on an “all or nothing” basis as

a result of this IFP. However, Bidders will not be disqualified solely on the fact that they

choose to “No Bid” certain line items. As such, CCSD reserves the right, at its sole

discretion, to award more than one contract to more than one Bidder for select items or

any group of items if the CCSD determines that such action is in the best interest of the

Columbia County School District. As part of its award decision, the CCSD reserves the right

to waive any and all informalities, specifications, bid conditions and/or any other bid

technicality, if the CCSD considers such action to be in the best interest of the Columbia

County School District.

Scoring Based on the following:

1. Pricing 30%

2. Value Add (state examples) 20%

3. Success of previous work with CCBOE 20%

4. Adherence to the RFP requirements, including completion of all required forms,

provisions of all requested information and adequacy of responses. 15%

5. Quality of Proposal. 15%

The quantities listed are estimates. All unit prices shall be FOB Destination. “Inside”

delivery and shall include, as a minimum, delivery, unloading, un-boxing, assembly,

Columbia County School District

Furniture Installations EHS LES LSH RMS

HC-04-13-26A

placement in designated areas, and the removal and off-site disposal of all waste materials

(e.g., boxes, packing material, etc.). In some locations, there will be stairs and no access

to elevators or loading dock.

If you decide not to bid a specific item, enter “NO BID” or leave blank the respective unit

price field.

Unless stated in the specification, ALL item specifications shall be understood to mean “or

equal”. Where a make and model number is referenced, it shall be understood that it is

provided to describe the minimum type and quality of the item being bid and is intended to

be descriptive and not restrictive. Where a reference make and model is specified, unless

otherwise specified, it shall also be understood such specification also describes the

minimum acceptable warranty that will permitted for any items proposed in response to

this IFP. All proposed alternate makes and models must be indicated on the Bid Input

Form and detailed specifications for all alternate makes / models shall be included as an

attachment to your Bid. Failure to specify the make/model for any proposed alternates

and/or to supply alternate specifications may result in disqualification of your Bid. If the

descriptive material or specification provided for an alternate item is insufficient for CCSD

to determine that the item is “equal” in construction and quality to the referenced Model,

your Bid may be considered non-responsive and may result in disqualification of your Bid.

In accordance with the attached Terms and Conditions, CCSD may require access to

furniture samples, particularly where alternate furniture items have been proposed, on a

select basis prior to or immediately after any award resulting from this solicitation.

Should samples be requested, the Bidder must provide any samples at no charge to CCSD.

Alternate specifications, descriptions and/or catalogs provided previously to the CCSD will

not be considered as part of this solicitation. You must re-submit any such materials as

part of your IFP response.

All bidders are being provided the same time and opportunity to request any additional

information or clarification concerning this bid in advance of the specified bid due date

and time. Therefore, failure to seek such information or clarification prior to the bid

closing shall all be deemed to have been fully asked and answered in advance of the bid

closing. All questions or request for information relating to this solicitation shall be

directed to the attention of Hudson Chandler, by telephone at 706-541-2723 x5108, by

email at Hudson.Chandler@ccboe.net.

By submitting a proposal, the Proposer certifies that, to the best of its knowledge and

belief: (1) the prices in this proposal have been arrived at independently without collusion,

consultation, communication, or agreement, for the purposes of restricting competition,

as to any matter relating to such prices with any other Proposer, or to any competitor or

with any officers, agents or employees of the CCSD; and (2) unless otherwise required by

Federal or Georgia Law, the prices which have been offered in this proposal have not been

Columbia County School District

Furniture Installations EHS LES LSH RMS

HC-04-13-26A

knowingly disclosed by the Proposer and will not be knowingly disclosed by the Proposer

prior to opening, directly or indirectly, to any other Proposer or to any other competitor;

and (3) no attempt has been made or will be made by the Proposer to induce any other

person, partnership or corporation to submit or not submit a proposal for the purpose of

restricting competition.

ANY DISCUSSIONS REGARDING PRICE WITH CCSD EMPLOYEES OR OTHER PROVIDERS

PRIOR TO THE BID OPENING IS EXPRESSLY FORBIDDEN AND WILL RESULT IN

DISQUALIFICATION OF YOUR BID.

THE FOLLOWING BID DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPOSAL.

FAILURE TO PROVIDE ALL REQUIRED PROPOSAL DOCUMENTS MAY RESULT IN

DISQUALIFICATION OF YOUR PROPOSAL.

• Bid input form (email copy of excel sheet is not mandatory but would be greatly

appreciated)

• Business References Form (1-Page)

• Warranty Information

• Details of any alternate parts being proposed including list of colors

• Pricing and detail of bid alternate assemblies

Business References Form

Company Name: _________________________________________________________________

Authorized Signature: ____________________________________________________________

Title: _________________________________ Date: _____________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Contract Size:

Company or Business Name

Address

Contact/Telephone Number

_______________________________________________________________________________________

Bid responses that are incomplete or contain less than three (3) business references

may not be considered for award.

name

14” Chair

16” Chair

18” Chair

part #

Scholar Craft 5114CO

Scholar Craft 5116CO

Scholar Craft 5118CO

Descip

2Thrive Series 14" Student Stack Chair, High Density Polypropylene,

Felt Glides, No exposed rivets, ribless back design, 14 guage steel

frame

2Thrive Series 16" Student Stack Chair, High Density Polypropylene,

Felt Glides, No exposed rivets, ribless back design, 14 guage steel

frame

2Thrive Series 18" Student Stack Chair, High Density Polypropylene,

Felt Glides, No exposed rivets, ribless back design, 14 guage steel

frame

Total unit price

150

575

3028

48” Round Meeting Table

29-4848CT

48" Circular Table Top, Top Option High Pressure Laminate, color TBD

File Cabinet Global 25-401 4-Drawer, 40"Hx15"Wx26.5"D, Vertical

File Cabinet Global 25-401 4- Metal File Cabinet,

4-drawer file cabinet

Drawer

Lockable, Label Holder, Thumb Latch

36" W Four Drawer Lateral File High Pressure Laminate color TBD,

Arlington Base Molding Arlington A, Vinyl Wrap Miter Fold Drawer Box

4-drawer lateral file

29-2036L4

Construction

Case & Storage Front Paint Finishes ~STD

Global Standard Paint Finishes {20} LAF

Global Standard Finishes {F1} BLK

Lock Option {40} WSTD

4-Drawer vertical file

25-401

Commercial or GSA Offering ~STD

Select Fabric Grade 2

Select Grade 2 Fabric SILVERTEX

Access Soft Seating, Structure Series,

Select Silvertex Fabric JET

Lounge Chair w/ both Arms - Left

212X

Ganging Bracket N

Select Fabric Grade 2

Select Grade 2 Fabric SILVERTEX

Access Soft Seating, Structure Series,

Select Silvertex Fabric JET

Lounge Loveseat w/both Arms

232X

Ganging Bracket N

Method Series Rectangular

Table 36"Dx72"Wx19"-28"H

Casters, 2 locking 2 non

Method Series Rectangular Table 36"Dx72"Wx19"-28"H Casters, 2

Activity Table, Rectangular 36x72

locking

locking 2 non locking

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.