RFQ Design and Construction of Generators

CITY OF PASADENA
Request for Qualifications
No. 26-017
FEDERALLY FUNDED ENGINEERING SERVICES FOR
DESIGN AND CONSTRUCTION OF
A PERMANENT GENERATOR
AT GOLDEN ACRES WASTEWATER TREATMENT PLANT,
FIRE STATION NO. 2, AND FIRE STATION NO. 10
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RFQ SCHEDULE SUMMARY
September 30, 2026 RFQ documents released
September 30, 2026
Legal Advertising for RFQ
October 7, 2026
October 13, 2026 at noon Last day for inquiries and clarifications
October 19, 2026 by 4pm RFQ Due Date
Qualifications opened at 1149 Ellsworth, 2nd Floor,
October 20, 2026 at 3pm
Conference Room
To be Determined Notify short-listed firms
To be Determined Interviews
To be Determined City Approval of selected Engineering Firm
* This schedule is preliminary and may be modified at the discretion of the owner.
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TABLE OF CONTENTS
I. PROJECT INFORMATION
II. ADVERTISEMENT
III. SUBMISSION INSTRUCTIONS
IV. SELECTION PROCESS
V. GENERAL INFORMATION
VI. FORMS
Form 1 - Submittal Cover/Signature Sheet
Form 2 - Submittal Checklist (Table of Contents)
Form 3 - Acknowledgement of Addenda
Form 4 - General Questionnaire
Form 5 - Felony Conviction Notification
Form 6 - Conflict of Interest Questionnaire
VII. ATTACHMENTS
Attachment A - Grant Terms and Conditions
Attachment B - Draft Agreement for Professional Services
Attachment C - Certification Regarding Lobbying
Attachment D - Statement of Offeror Qualifications
Attachment E - Subcontractor Listing Form
Attachment F - References
Attachment G - Contractor Profile
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REQUEST FOR QUALIFICATIONS
The City of Pasadena, Texas is seeking Engineering Services to provide design, bid and construction
phase services to complete the Critical Facility Generators project approved by the Texas Division of
Emergency Management (TDEM) under the Hazard Mitigation Grant Program (HMGP). The scope of
services is further described below.
I. PROJECT INFORMATION/SCOPE OF SERVICES
PROJECT NEED
The proposed sites for emergency generators either have no source of emergency power generation or
emergency generators which do not power the entire site. Severe weather events can cause extended
periods of power outages at these facilities which can result in the endangerment of the public's health
and safety.
PROJECT DESCRIPTION
This project will provide for a new 1,500 kW diesel generator at the Golden Acres WWTP and two new
250 kW natural gas generators for Fire Stations #2 and #10. Implementation of the generators includes,
but is not limited to, the installation of concrete slabs, automatic transfer switches, conduits, conductors,
panels, switch gears, electrical racks, energy service upgrades, access platform, site work, and fencing
modifications.
*The City's intent is to award two contracts for this work. One contract for the generator at Golden
Acres WWTP and another contract for the generators at Fire Stations #2 and #10.
SCOPE OF SERVICES
Design Phase
100% plan submission within 6 months of Notice to Proceed for Fire Stations #2 and #10
100% plan submission within 12 months of Notice to Proceed for Golden Acres WWTP
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Acquire all existing plans, data, and information from the City and others as needed for the
completion of the project.
Identify and define existing conditions, conflicts, and create matrix.
Submit to City for review of 30%, 60% and 90% plans with Engineer's Opinion of Probable
Construction Cost.
Prepare construction plans, special specifications, designs and supporting documents necessary
for bidding and construction of the projects being developed.
Obtain plan approvals from OWNER, TDEM and any other necessary agencies, including any
required permitting.
A final cost estimate will be prepared for the plans at the completion of the "Design Phase". The
estimate will be based on pricing from recent projects.
Bid Phase
Assist the City in preparation for the Project bid advertisement.
Participate in pre-bid conference meeting.
Prepare addenda to address or clarify comments.
Participate in Bid Opening.
Tabulate and evaluate Bid Proposals and make award recommendation
Construction Phase
Will attend pre-construction conference scheduled and lead by the City.
Attend Monthly Construction progress meetings with the City and Contractor.
Make one monthly visit to the project site.
Review and respond to Request for Information (RFI) and submittals to the City and the
Contractor.
Assist City in issuing Supplementary Instructions to the Contractor when necessary to correct
and clarify plans or specifications and to avoid potential problems identified by the team.
Consultant will work through City.
Assist City with evaluating Contractor monthly invoices, change orders and cost proposals,
including changes by RFI's.
Additional design work necessary for any findings in the field.
Attend Final Inspections to verify all punch list items and verify that the contractor has corrected
all.
Prepare, seal, and submit the record drawings to the OWNER within 30-days of receipt of
contractor's redline as built.
Regular Project Reporting, Invoicing and Scheduling: CONSULTANT will prepare monthly
progress reports for the duration of the project (based on the project schedule) that will be used
to monitor performance. The report will be produced and updated, as reasonably required.
CONSULTANT will prepare monthly invoices that reflect the services completed each month
that aligns with the information provided in the monthly reports. Invoices will present
information consistent with the reimbursement terms of the contract. The format for invoices
will be a selected format that complies with the City and all funding agency requirements.
Project Execution Plan: CONSULTANT will create a Project Execution Plan (PXP) that will
guide the project work. The PXP will be provided to the OWNER and updated as needed
throughout the life of the project.
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Project Kickoff Meeting: A project initiation kickoff meeting with the City and
CONSULTANT will be scheduled within ten (10) working days following notice to proceed.
The purpose of the kickoff meeting will be to identify success factors, identify previously studied
alternatives, brainstorm potential solutions, and establish a clear set of objectives for the project
based on the City's input and consultation with senior technical staff. The Selected Project
Manager will facilitate the Project Kickoff meeting. CONSULTANT will prepare and distribute
a meeting agenda and information 24 hours in advance of the meeting. CONSULTANT will
prepare the meeting summary.
Project Meeting and Work Session with City: CONSULTANT will prepare supporting
materials to provide additional background and context to be discussed at monthly progress
meetings and coordination meetings. The level of effort is as follows:
o Monthly progress meetings with the OWNER, provide meeting materials, agenda,
and meeting minutes with action log.
o Project progress/coordination conference calls between the monthly meetings as
reasonably required.
HMGP Support, Quality Control, TDEM Reviews: CONSULTANT will deliver technical
support to the OWNER in coordinating and implementing all deliverables, responses to TDEM
request for information (RFIs), assisting with any reporting requirements, extension requests, and
other TDEM coordination and correspondences. CONSULTANT shall perform intra-
discipline, inter-discipline, and QA/QC team reviews at each submittal milestone throughout
the duration of the project.
Additional Services
Geotechnical
o Perform geotechnical investigation and provide report detailing findings,
recommendations, etc.
Surveying
o Provide survey services and preparation of survey deliverables to support design.
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II. ADVERTISEMENT
NOTICE FOR PROFESSIONAL SERVICES
RFQ NO. 26-017
The City of Pasadena, Texas invites you to submit a sealed Statement of Qualifications for:
FEDERALLY FUNDED ENGINEERING SERVICES FOR DESIGN AND CONSTRUCTION
OF A PERMANENT GENERATOR AT GOLDEN ACRES WASTEWATER TREATMENT
PLANT, FIRE STATION NO. 2, AND FIRE STATION NO. 10
Sealed proposals will be received by the City of Pasadena, Texas on or before 4:00 p.m. on Monday,
October 19, 2026 in the Office of the City Secretary, 1149 Ellsworth Drive, 2nd Floor; Pasadena, Texas
77506. Statements of Qualification will be publicly opened, and the name of the firm will be read aloud
on Tuesday, October 20, 2026 at 3:00 p.m. at City Hall, 1149 Ellsworth Drive, 2nd Floor, Room 236.
RFQ documents may be obtained via the Internet by contacting DemandStar.com or from the City of
Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have Internet access,
you may obtain the documents by contacting the Purchasing Department at 1149 Ellsworth Drive, Suite
401, Pasadena, Texas, 77506, (713) 475-5532, or Purchasing@pasadenatx.gov.
Statement of Qualifications may be either mailed or hand delivered to the City Secretary's Office, 1149
Ellsworth Drive, 2nd Floor, Pasadena, TX 77506. Any Statement of Qualifications received after the
above stated time will be returned to the submitter unopened.
The City of Pasadena is soliciting qualifications for the services herein described for the purpose defined
in this document. By responding to this request, the submitter agrees to perform in accordance with the
terms and conditions set forth in this document in the event that the response is selected for contract
award.
The City reserves the right to waive any informality in submittals received, deemed to be in the best
interest of the City. No officer or employee of the City of Pasadena shall have a financial interest, direct
or indirect, in any contract with the City of Pasadena.
Published in the Pasadena Citizen & on the City of Pasadena Website
Publish: September 30 & October 7, 2026
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III. SUBMISSION INSTRUCTIONS
A. Submission due date and location: Monday, October 19, 2026 by 4:00PM
City of Pasadena City Secretary's Office
1149 Ellsworth, 2nd Floor
Pasadena, Texas 77506
B. Any submission not prepared and received in accordance with provisions stated herein will be
considered an informal submission and any, or all of the submissions may be rejected.
C. Submit 1 hard copy along with an electronic copy of your Qualifications along with all required
forms as listed in this request.
D. Format for your Request for Qualifications shall include the following information in the sequence
and format prescribed. Maximum page length should be 25 pages excluding table of contents and
divider pages.
Cover Letter - Respondents shall include a one-page introductory cover letter
indicating interest in projects.
Submittal Cover/Signature Sheet (Form #1) - respondent shall complete and sign
this form. Respondent must complete and include the Submittal Cover/Signature
sheet with submittal. The Submittal Cover/Signature Sheet must be signed by a
person, or persons, authorized to bind the entity, or entities submitting the response.
Submittals signed by a person other than an officer of the company or partner of the
firm shall be accompanied by evidence of authority. Joint ventures require signatures
from all firms participating in the Joint Venture. Joint Ventures are required to
provide legal proof of the joint venture such as Joint Venture Agreement as an
attachment to the submittal.
Submittal Checklist (Form #2) - Respondent shall complete this form which is to be
used as the Table of Contents for its submittal.
Acknowledgment of Addenda (Form #3) must be completed to verify all addenda
have been received, if any.
General Questionnaire (Form #4) - Completed
Felony Conviction Notification (Form #5) must be completed to include any of the
principals of any of the companies involved in this submittal.
Conflict of Interest Questionnaire (Form #6) - Completed
Supplemental Qualification Statement in narrative form that covers items in Section
IV paragraph H.
Resumes labeled as Attachment.
Additional information (optional) labeled as Attachments
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E. Contracting with small and minority businesses, women's business enterprises, and labor surplus
area firms. Small and minority businesses, women's business enterprises, and labor surplus area
firms are encouraged to participate in this RFQ. If the awarded vendor is a prime contractor and
may use subcontractors, the following affirmative steps are required of the prime contractor:
1) Placing qualified small and minority businesses and women's business enterprises on
solicitation lists;
2) Assuring that small and minority businesses, and women's business enterprises are
solicited whenever they are potential sources;
3) Dividing total requirements, when economically feasible, into smaller tasks or quantities
to permit maximum participation by small and minority businesses, and women's
business enterprises;
4) Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women's business enterprises;
5) Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration (SBA) and the Minority Business Development Agency
(MBDA) of the Department of Commerce.
Minority-owned businesses may be eligible for contract procurement assistance with public and
private sector entities from MBDA centers:
Houston MBDA Business Center
2302 Fannin Street, Suite 165, Houston, TX 77002
713-718-8974
https://www.hccs.edu/hcc-in-the-community/entrepreneurial-initiatives/mbda/
Dallas-Fort Worth MBDA Business Center
8828 N Stemmons Freeway - Ste 550-B, Dallas, TX 75247
214-920-2436
http://www.mbdadfw.com/
San Antonio MBDA Business Center
501 W Cesar E Chavez Blvd, San Antonio, TX 78207
210-458-2480
https://sanantoniombdacenter.com/
MBDA Business Center - El Paso
c/o El Paso Hispanic Chamber of Commerce
2401 E. Missouri Ave.
El Paso, TX 79903
915-351-6232 ext. 19
https://ephcc.org/blog/growing-my-existing-business/our-mbda-business-center/
Small and woman-owned businesses may be eligible for assistance from SBA Women's
Business Centers:
Houston Women's Business Council, Inc.
9800 Northwest Freeway, Suite 120, Houston, TX 77018
713-681-9232
wbc@wbea-texas.org
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LiftFund - Dallas Fort Worth Women's Business Center
8828 N. Stemmons Fwy, Suite 142, Dallas, TX 75247
888-215-2373
wbcdfw@liftfund.com
LiftFund - San Antonio Women's Business Center
600 Soledad St., San Antonio, TX 78205
888-215-2373
wbc@liftfund.com
SBA also provides assistance at Small Business Development Centers located across Texas:
https://americassbdc.org/small-business-consulting-and-training/find-your-sbdc/
IV. SELECTION PROCESS
A. The selection process will follow the stipulations as applicable of Chapter 2254 Local
Government Code. Any federal funding provided will need to abide by 2 CFR 200.318 and 2
CFR 200.320.
B. The City will conduct a comprehensive, fair and impartial evaluation of all submittals received in
response to this RFQ according to the criteria set forth in Section IV-H. The City will appoint a
selection committee to perform the evaluation. Each submittal will be analyzed to determine
overall responsiveness and qualifications under the RFQ. The selection committee may select all,
some or none of the Respondents for interviews. If the City elects to conduct interviews,
Respondents will be interviewed and scored. If interviews are to be held, an interview invitation
email will provide any request for clarifications. The City may also request additional information
from Respondents at any time prior to final approval of a selected Respondent.
C. Within 30 days after the date of opening the Request for Qualifications, the City will evaluate each
submission in relation to the criteria set forth in the Request for Engineering Services
Qualifications.
D. At the conclusion of the selection process, each of the rated elements for each firm will be
evaluated to determine the highest qualified firm(s) for the project(s). The City will enter into
negotiations with the selected firm(s) and execute a contract upon completion of negotiation of
fees and contracts terms for final approval.
E. If the City is unsuccessful in negotiating a contract with the highest scoring firm(s), the City may
then negotiate with the second or third most qualified firm(s) until a contract is executed or may
decide to terminate the selection process.
F. Firm(s) short listed for interviews or the Firm(s) selected for this project will be notified directly
by the City per the above schedule.
G. Final approval of selected Respondent(s) is subject to the action of the City of Pasadena City
Council.
H. Proposals will be evaluated and scored by the selection committee. The scoring is based upon the
following criteria and weights:
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