PM and Maintenance/Service Agreement for laboratory incubators, freezers, LN2 and refrigerators in the Vaccine Research Center

Active

Contract Opportunity

SAM.gov Synopsis

Document Type: Combined Synopsis/Solicitation

Solicitation Number: RFQ-NIAID-25-2258557

Posted Date: March 20, 2025

Response Date: March 30, 2025

Set Aside: None

NAICS Code: 811210

Classification Code: J066

Contracting Office Address:

Department of Health and Human Services, National Institutes of Health, National Institute of Allergy & Infectious Diseases

Title: 12 month PM and Maintenance/Service Agreement for laboratory incubators, freezers, LN2 and refrigerators in the Vaccine Research Center (VRC) - 04/10/2025 - 04/09/2026

Primary Point of Contact:

Dana Monroe; dana.monroe@nih.gov

Description:

This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2258557 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 January 17, 2025.

The North American Industry Classification System (NAICS) code for this procurement is 811210, Laboratory Equipment Repair and Maintenance, with a small business size standard of $34 million. The requirement is being competed full and open competition, un-restricted and without a small business set-aside.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for:

GOLD STAR FULL MAINTENANCE PROGRAM

1. Priority scheduling for all repairs

2. Certified Technician available twenty-four hours daily; weekends and holidays included.

3. Coverage includes all labor and replacement parts.

4. Two (2) Preventive Maintenance Inspections with ONE Point Temperature Calibration to be performed over the term of the contract. Multi Point Calibrations are to be available at an additional cost.

5. Inspection and/or Calibration labels will be affixed to each unit upon completion of each inspection.

6. Upon completion of each Preventative Maintenance visit, customer will receive to receive a PM Packet to include: Certificate of Preventive Maintenance, Certificate of Calibration and Detailed Equipment status report that will provide an overview of inspection findings

7. Unlimited phone and e-mail support

8. Loaner units available during in-shop repairs

9. Billing monthly or quarterly in arrears

FOR INCUBATORS: Coverage includes all replacement parts with the exception of consumables such as UV Bulbs. The manufacturer recommends that the UV bulbs be replaced every two years. There would be no charge for the installation, only a charge for the bulb should it be needed.

**PLEASE SEE ATTACHED LIST OF EQUIPMENT TO BE COVERED** Must list each line item with Manufacturer, Model and Serial Number

Place of Performance: NIH, Vaccine Immunology Program, 9 West Watkins Mill Road, Suite 150, Gaithersburg, MD 20878, United States. FOB: Destination

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. The award will be based on the following: technical capability to meet the requirements and price.

By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must have completed this representation in an active SAM.registration

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2022)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2025)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than March 31, 2025 at 5:00pm ET

All quotations and required documents must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov. All vendors must register in the eSASS system to submit a quotation. Instructions on how to register / submit quotes are included on the website. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency

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