RFI# 31215 MUHC Enterprise Barcode Scanning

Location:	Missouri
Posted:	Mar 4, 2026
Due:	Apr 1, 2026
Agency:	University of Missouri System
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Information

For

MUHC ENTERPRISE BARCODE SCANNING

for

The Curators of the University of Missouri

On behalf of MU Health Care

RFI #31215

Due Date: April 01, 2026

Submit responses to Marcy Maddox at maddoxml@health.missouri.edu no later

than

April 01, 2026 at 3:00 p.m. CDT.

RFI #31215

Page | 1

Introduction: The Curators of the University of Missouri on behalf of MU Healthcare

(MUHC) is seeking information from qualified vendors regarding enterprise barcode

scanning solutions that support patient safety, charge capture, inventory visibility, recall

management, and workflow efficiency across inpatient, procedural, emergency,

diagnostic, and ambulatory care environments.

Objective: This RFI is intended to:

• Understand market capabilities across diverse clinical modalities

• Evaluate technical and workflow alignment with current systems

• Inform potential future RFP(s) or sourcing strategies

This RFI is not a request for pricing and does not commit the organization to issuing an

RFP or awarding a contract.

Organizational & System Environment:

Health System Overview

• Academic medical center

• Inpatient, outpatient, procedural, emergency, and ambulatory services

• Multi-site enterprise environment

Core Systems

• Electronic Medical Record (EMR): Oracle Health / Cerner Millennium

• Enterprise Resource Planning (ERP): PeopleSoft Financials & Supply Chain

• Ancillary systems may include pharmacy, analytics, inventory, and specialty

applications

Core System Dependency Statement: Vendors must assume continued use of Oracle

Health and PeopleSoft as systems of record. Solutions requiring replacement,

circumvention, or material customization of these platforms must be disclosed.

Vendor Modality Capability Matrix

Clinical Area

Operating

Room

Cath Lab / EP

Interventional

Radiology

Hybrid OR

Endoscopy /

Emergency

Department

Fully

Supported

☐

Partially

Supported

☐

Not

Supported

☐

Workflow

Notes

RFI #31215

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Diagnostic ☐

☐

Radiology

Inpatient

☐

Nursing

Ambulatory ☐

☐

Clinics

Emergency Department

Requirement

Yes

Rapid scan

☐

workflow (≤1–2

user actions per

item)

Offline /

☐

downtime

scanning

supported

Batch or

☐

deferred

scanning

capability

Post-encounter ☐

☐

charge

reconciliation

Minimal clinician ☐

☐

disruption

Trauma /

☐

resuscitation

workflow

support

Oracle Health

☐

ED workflow

compatibility

Notes

Respondents should provide information to support the following;

Functional Capabilities

• Barcode & Label Support: 1D, 2D, GS1-128, DataMatrix, QR

• UDI (DI + PI) capture

• Vendor-specific barcodes

• Relabeling and on-demand label printing

• Scanning hardware: handheld, mobile (iOS/Android), WOW-mounted, fixed,

camera-based

System Integration

• Oracle Health / Cerner EMR integration

RFI #31215

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• HL7 and/or FHIR support

• Real-time vs batch workflows

• Charge posting logic

• PeopleSoft Materials Management integration

• Item master synchronization

• Inventory decrementing

• Receiving and replenishment workflows

Patient Safety & Compliance

• Recall traceability (patient-to-item)

• Lot, serial, and expiration genealogy

• UDI compliance

• Joint Commission and CMS readiness

Reporting & Analytics

• Scan compliance

• Missed charge identification

• Recall impact analysis

• Usage by case / encounter

• Financial recovery metrics

Implementation & Change Management

• Typical implementation timeline

• Resource requirements

• Clinical training approach

• Go-live and optimization support

• Academic medical center experience

Security & Risk

• HIPAA compliance

• SOC 2 / HITRUST (if applicable)

• Data ownership

• Business continuity and disaster recovery

Commercial Model (High-Level)

• Licensing approach

• Implementation fees

• Hardware considerations

• Support model

Vendor Profile

• Company overview

• Healthcare experience

• Number of live health systems

• Academic medical center references

• Product roadmap

RFI #31215

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Virtual Presentations/Demos: Selected top supplier may be requested to provide

virtual presentations/demos, applicable to all MU Health Care, System offices, and

affiliates as needed.

Cost: Please provide a flat fee for the entire project, covering professional services and

associated expenses.

RFI #31215

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.