Request for Qualifications (RFQ) Comprehensive Water and Wastewater Rate Study
| Location: | Texas |
|---|---|
| Posted: | Nov 25, 2025 |
| Due: | Jan 23, 2026 |
| Agency: | Elgin city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ No. 2026-PW-002 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFQ No. 2026-PW-002
|
| Bid Title: |
Request for Qualifications (RFQ) Comprehensive Water and Wastewater Rate Study
|
| Category: | RFQ |
| Status: | Open |
|
Attachment Preview
City of Elgin, Texas
Request for Qualifications (RFQ)
Comprehensive Water and Wastewater Rate Study
RFQ No. 2026-PW-002
Issued By:
City of Elgin, Texas
310 N. Main Street
Elgin, Texas 78621
www.elgintexas.gov
Contact:
Michael Gonzalez, Public Works Director
Email: Michael.Gonzalez@Elgintexas.gov
Phone: 512.281.5724 ext. 1313
REQUEST FOR QUALIFICATIONS (RFQ) PUBLICATION LANGUAGE
The City of Elgin, Texas, is seeking Statements of Qualifications (SOQs) from qualified
consulting firms to conduct a comprehensive Water and Wastewater Rate Study. This study
will evaluate the City’s existing rate structure, assess long-term financial sustainability, and
develop equitable rate alternatives to support operational, maintenance, and capital
improvement needs.
I. INTRODUCTION
The City of Elgin, Texas, is soliciting Statements of Qualifications (SOQs) from qualified
professional consulting firms to conduct a comprehensive Water and Wastewater Rate
Study. The purpose of the study is to evaluate the adequacy of existing water and wastewater
rates, ensure long-term financial sustainability, maintain equity among customer classes,
and support the City’s capital improvement and operational funding needs.
II. SCOPE OF SERVICES
The selected consultant will be expected to:
1. Evaluate Current Rate Structure
o Review current water and wastewater rate schedules, fees, and billing
classifications.
o Assess adequacy of existing rates to cover operating, maintenance, and
capital costs.
2. Financial and Operational Analysis
o Analyze historical and projected revenues, expenses, and customer usage
trends.
o Evaluate system fund balances, reserves, and debt service coverage.
3. Cost of Service and Rate Design
o Determine the cost of providing water and wastewater services by customer
class.
o Develop equitable rate alternatives that ensure full cost recovery and system
sustainability.
o Provide tiered and uniform rate structure options for Council consideration.
4. Capital Improvement and Funding Plan
o Incorporate existing and proposed Capital Improvement Plan (CIP) projects.
o Assess rate impacts of planned system expansion, replacement, and
rehabilitation.
5. Presentation and Public Engagement
o Present findings and recommendations to City staff, City Council, and the
public.
o Prepare written reports, rate models, and presentation materials suitable for
adoption.
III. DELIVERABLES
• Draft and final Water and Wastewater Rate Study Report.
• Rate model (Excel format) capable of future updates by staff.
• Executive summary and visual rate comparison charts.
• Presentation(s) to City Council during public meetings, workshops and final
adoption.
IV. ANTICIPATED TIMELINES
Milestone
RFQ Issued
Submissions Due
Anticipated Award (On or around)
Project Start (Not later than)
Anticipated Final Report Due to Management
Anticipated Final Presentation to City Council
Date
11.19.25
1.23.26
2.27.26
3.13.26
5.5.26
6.23.26
V. QUALIFICATIONS
Responding firms should demonstrate:
• Experience conducting utility rate studies for Texas municipalities.
• Familiarity with Texas Water Development Board (TWDB) and Texas Commission on
Environmental Quality (TCEQ) requirements.
• Strong analytical, financial modeling, and presentation capabilities.
• References from comparable Texas cities.
VI. SUBMISSION REQUIREMENTS
Interested firms must submit one (1) electronic copy (PDF) and three (3) bound copies of
their SOQ by the deadline of: 1/23/26 at 2:00pm Central Standard Time
City of Elgin – City Secretary’s Office
310 N. Main Street
Elgin, Texas 78621
Email: citysecretary@elgintexas.gov
Each submission must include:
1. Cover letter and firm profile
2. Project understanding and approach
3. Team qualifications and resumes
4. Relevant project experience
5. Proposed timeline and availability
6. References
VII. SELECTION PROCESS
The City will evaluate submittals based on:
• Firm and staff qualifications
• Experience with similar municipal rate studies
• Understanding of project goals and local context
• Quality of past performance and references
The City may conduct interviews with top-ranked firms before making a final selection.
Upon selection, the City will negotiate a professional services agreement based on the
defined scope and deliverables.
VIII. GENERAL INFORMATION
• The City reserves the right to reject any or all submittals.
• This solicitation does not commit the City to award a contract or pay any costs
incurred in preparing a response.
• All documents submitted shall become public records in accordance with the Texas
Public Information Act.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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