Video Production Services, Pool of Vendors

TAMU-RFP-25-4715

Posted

Cherise Toler

(979) 845-5887

ctoler@tamu.edu

1/17/2025

2:00 PM

711

21+ Days for Solicitation Notice

12/11/2024

12/11/2024 5:40 pm

91582-Video Production;

RFP Description :

Texas A&M University, subsequently referred to as Texas A&M, is accepting proposals and intends to establish a pool of qualified Vendors to provide Video Production Services to Texas A&M University colleges and departments on an as-needed basis throughout the term of the agreement. Services shall be primarily for use by the Texas A&M campus located in College Station, TX, but may be extended to additional Texas A&M entities and campuses upon request.

By submitting responses, each respondent certifies that it understands this RFP and has full knowledge of the scope, nature, quality, and quantity of the work to be performed, the detailed requirements of the services to be provided, and the conditions under which the services are to be performed. Each respondent also certifies that it understands that all costs relating to preparing and responding to this RFP will be the sole responsibility of the Respondent.

RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED.

Tentative Timeline:

Deadline for Questions.......................................................................................................... January 3, 2025 @ 2:00 p.m. CST

Posting mailing Addendum and Response to Inquiries......................................................... January 8, 2025 @ 5:00 p.m. CST

Deadline for Receipt of Proposal........................................................................................ January 17, 2025 @ 2:00 p.m. CST

Evaluation of Proposals Completed....................................................................................... January 2025

Award........................................................................................................................................ January 2025

Execution of Agreement (Projected)...................................................................................... January 2025

______________________________________________________________________________________________________________________

Submittal Instructions:

3.2.1 Proposals including Execution of Office (Section 6) must be signed by Respondent’s company official authorized to commit such proposals. Failure to sign the Execution of Offer will be basis for proposal disqualification.

3.2.2 Complete proposals may be submitted either USPS, express mail or electronically utilizing the following electronic options. Electronic submittals are preferred. Electronic signatures are acceptable.

Option 1 AggieBid (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU) – One (1) electronic copy submitted via our electronic bid system. Respondents are required to register as a vendor within system. If you need assistance with vendor registration, please reach out to Jaggaer Supplier Support or call 800.233.1121.

Option 2 Email - One (1) Electronic Copy submitted via email to tamuaggiebid@tamu.edu with the subject line “TAMU-RFP-24-4715; Video Production Services (CJT).
All electronic copies must either be in Microsoft Office software or Adobe Portable Document Format (PDF). All image files must be in one of the following formats: .jpg, .gif, .bmp, or .tif. We prefer image files to already be inserted as part of a document such as a PDF.

3.2.3 An unreadable electronic copy due to incorrect format may reflect negatively on your proposal.
Late responses properly identified will be returned to Respondent unopened. Late responses will not be considered under any circumstances. Texas A&M shall not be responsible for failure of electronic equipment or operator error.